Arrival Info
1) Housing: If you are staying in the Summit housing, you'll be in Agnes Blackadder Hall. The address is North Haugh, University of St Andrews KY16 9XW. Your room has been reserved for the nights you indicated on the survey. If you need to reach the staff at Agnes for any reason, the number is + 44 (0)1334 46 7000. Your housing is covered for the nights of the Summit (July 16 – July 20). The reception desk at Agnes will be staffed from 8am to 8pm. Check-in is at 3pm and check-out at 10am. If you arrive after hours, you'll find a contact number and phone outside the entrance door for out-of-hours check-in.
2) Travel from the airport: The St Andrews shuttle service (or an Uber) is the easiest way to get to St Andrews from EDI. The bus/train combo requires transfers and separate payments, which can be a hassle when one is jet lagged and fresh off a plane with luggage in tow! The shuttle will drop you off at your lodging. If you plan to take a shuttle, you should contact the shuttle company as soon as possible with your arrival information. They have shared shuttles that go to and from EDI at predetermined times; if you share a shuttle the cost is very reasonable. If there isn’t a shuttle at the time you desire, you can book a private shuttle for ~ 120 GBP. You can also pick up an Uber at the airport. https://www.standrewsshuttle.com/
3) Sunday evening meet-and-greet: We will hold an informal meet-and-greet at the bar in Agnes Blackadder Hall on Sunday night. There will be canapes and an open bar starting at 6 pm. Please drop by and catch up with colleagues before the Summit gets underway the next morning! You will receive a Participant Directory upon check-in to help link names and faces; it will also be available on the Summit website.
4) Registration: You can pick up your name badge and Summit materials on Sunday evening at the meet-and-greet. Otherwise, you can register at the Summit venue starting Monday morning. The Summit will be held at the Gateway building, a very short walk from Agnes Blackadder. The first event will start at 9 am on Monday. Registration will open at 8. Please arrive before 9 to check in and receive your name badge, bag, and folder. The Summit schedule can be found on the Summit website. The registration desk will be staffed throughout the Summit; feel free to stop by with any questions, or just to say hello!
5) Information for presenters: All talks during parallel sessions will be 20 minutes long plus 10 minutes for Q&A. Each session has a designated chair tasked with keeping speakers on time. Please keep your talk to 20 minutes so that we have plenty of time for conversation and engagement!
All presentation rooms are equipped with projectors and built-in sound systems. Presenters will need to use their own laptops for presentation. Please note that we will not have access to the university desktop computers in the presentation rooms.
If you are presenting, please make sure that you: bring your own laptop and any needed dongles; visit your presentation room during a break to make sure your computer connects to the projector; and consider making a back-up version of your slides available on Google Slides or another web-based system, so you can borrow a computer and present if needed.
6) Schedule: Overview and day-by-day schedules can be found on the Summit website.
7) COVID info: We will be providing COVID rapid tests at the registration desk (and likely at check-in to Agnes Blackadder Hall). If you test positive, please let us know!