General Meeting Space Request

We welcome reservation requests from DataX affiliated faculty/staff, departments, centers and institutes that currently collaborate with DataX on data-centric, technology and data in society topics. All requests are reviewed on a first-come, first-served basis by our Administrative Director and DataX team to ensure alignment with our mission and capacity. We are currently not accepting requests from non-DataX affiliated groups. We appreciate your understanding.

Use the General Meeting Space Request Form if your gathering is internal, simple, self-managed, and does not require any event and marketing support. 

Examples: Group meetings (i.e., reading groups), office hours, or study sessions

General meetings may include (but not limited to): 

• Fewer than 25 attendees

• Self-managed A/V set up 

  • • DataX staff will train meeting organizers on how to use the A/V equipment for general use. 

    • Hybrid meetings require additional setup and use of our AV equipment (Artome and Heckler cart). DataX staff will guide you through the use of A/V equipment for hybrid meetings. However, hybrid support is not guaranteed during busy weeks. Based on availability, we will coordinate and schedule training. If your meeting is more than 20 attendees, please

• No large catering orders, but light snacks or refreshments are allowed with prior approval

• No event marketing or flyer promotion needed

• No set up/room configuration support from DataX team (However, furniture can be moved by attendees and must be returned to the original layout)

• Organized by internal campus groups such as departments, student organizations, centralized units, or research teams

• Important Note: If your gathering is fewer than 25 people, but involves A/V support, room set up, vendor coordination, and/or requires marketing or promotion to internal or external audiences, please use the Event Space and/or Marketing Support Request Form. If your gathering is 25+ people, please use the Event Space and/or Marketing Support Request Form. 

View full details of the space use guidelines here. 

Deadline: Please submit your request at least 1-2 week in advance.