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During your first day, continue to refine your new work environment
During your first day, continue to refine your new work environment
Customize Gmail for how you work
Customize Gmail for how you work
1) Change the density of email in your inbox
1) Change the density of email in your inbox
Open Gmail.
At the top right, click Settings ⚙.
Under Density, choose an option:
Default
Comfortable
Compact
Note: If you choose Default, you'll get a preview of your attachments from your inbox.
2) Add a background theme to your inbox
2) Add a background theme to your inbox
On your computer, open Gmail.
At the top right, click Settings .
Next to "Theme," click View all.
In the theme window, select a theme.
For the default theme, select Default.
For Dark theme, select Dark.
For a pre-uploaded theme, select any theme.
Optional: If available, at the bottom of the theme window, you can change the theme.
To change the text background, click Text Background 🅰.
To make the corners darker, click Vignette.
To blur background theme, click Blur.
Click Save.
3) Set up your email out of office settings
3) Set up your email out of office settings
Note: To use Vacation responder, your account must be at least 24 hours old.
Open Gmail .
At the top right, click Settings ⚙ > See all settings.
Scroll down to Vacation responder and select Vacation responder on or Vacation responder off.
If you turned on the vacation responder, enter the dates you're away and add a message. Then, select who should get a response.
At the bottom, click Save Changes.
4) Set up offline mail
4) Set up offline mail
Read, respond to, and search Gmail messages when you aren’t connected to the internet. Your messages will be sent when you're back online.
On your computer, make sure you've downloaded Chrome. You can only use Gmail offline in a Chrome browser window, not using Incognito mode.
Go to Gmail offline settings.
Check "Enable offline mail."
Choose your settings, such as how many days of messages you want to sync.
Click Save changes.
Enable Gmail offline on each device for which you want offline access.
5) Use email templates
5) Use email templates
Tired of typing the same reply every time someone sends you email with a common question? Compose your reply once and save the email as a template. Later, you can open the template and send it again with just a few clicks.
Enable templates
Open Gmail.
At the top right, click Settings ⚙ > See all settings.
At the top, click Advanced.
In the Templates section, select Enable.
At the bottom, click Save Changes.
Create or change a template
Open Gmail and click Compose.
In the Compose window, enter your template text.
Click More ⋮ > Templates.
Choose an option:
To create a new template, click Save draft as template > Save as new template.
To change a previously saved template, click Save draft as template and under Overwrite Template, choose a template and click Save to overwrite it.
(Optional) To send an email, compose your message and click Send.
Insert a template
Open Gmail and click Compose.
Click More ⋮ > Templates.
To insert a template, under Insert template, choose a saved template to insert in your email.
Compose the rest of your message and click Send.
Tip: If you're a Workspace Individual subscriber, you can create a branded email and send it to many recipients at once. Learn more at the Gmail Help Center.
6) Edit a subject in an email reply
6) Edit a subject in an email reply
Next to Type of response, click the Down arrow ▼ > Edit subject.
Enter a new subject.
Customize your calendar
Customize your calendar
1) Customize your work week (and other settings)
1) Customize your work week (and other settings)
You can choose how many days you see at a time in your calendar view. Select the option that’s best for you at the top of your calendar.
After you choose a new view, it becomes your default view until you change it.
On your computer, open Google Calendar.
In the top right, choose a view: Day, Week, Month, Year, Schedule, or 4 days.
2) Change the color of a calendar event
2) Change the color of a calendar event
Right-click an event.
Select a new color.
Note: If you change the color of an event, the original color is represented as a vertical line on the left side of the event.
3) Schedule events across time zones
3) Schedule events across time zones
Add world clocks to Calendar
Show the current time in time zones of your choice at the left of your calendar:
On your computer, open Google Calendar.
In the top right, click Settings ⚙ > Settings.
In "World clock" click Show world clock.
Click Add time zone > choose the time zones you want to see.
Add a time zone to your calendar
Display time zones as columns in your calendar, to help schedule events across time zones.
On your computer, open Google Calendar.
In the top right, click Settings ⚙ > Settings.
In the "Time Zone" section, click Display secondary time zone.
Click Secondary time zone ▼ > choose your time zone.
Change the time zone for all your calendars
On your computer, open Google Calendar.
In the top right, click Settings ⚙ > Settings.
In "Time Zone," click Primary time zone ▼> choose your time zone.
4) Customize event notifications in Calendar
4) Customize event notifications in Calendar
Set preferences for all your calendars
In Calendar, click Settings ⚙ > Settings.
On the left under General, click Event settings.
Click Notifications and select an option:
Off
Desktop notifications
Alerts
(Optional) To set up a sound for your incoming notifications, check the Play notification sounds box.
(Optional) To manage your notifications, on the left, click your calendar > General notifications.
Next to each option, click the Down arrow▼ and select None or Email.
Customize preferences for one calendar
You can change notification preferences for specific calendars you own.
In the top right, click Settings ⚙ > Settings.
On the left, under "Settings for my calendars," click the calendar you want to change > Calendar settings.
Under "Event notifications" and "All-day event notifications”:
To edit your notifications: Choose if you want to receive a notification or an email. You can change how often you want to get alerts in advance.
To add another type of notification: Click Add notification.
To remove a notification: Click Remove notification ╳.
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