Unlock the full potential of your Google Forms with processors – the essential configurations that seamlessly deliver email notifications when a form is submitted. Processors act as the backbone, streamlining your communication strategy by ensuring timely and customized emails reach both yourself and the form respondent.

Key Features of Processors:

Tailored Notifications:

• Craft distinct email notifications with multiple processors, allowing you to send personalized content to both yourself and the respondent. This ensures that the right information reaches the right recipients effortlessly.

Google Form to Email:

• Connect your Google Form to Email effortlessly with processors. Now, notifications are triggered seamlessly, transforming form submissions into actionable insights in your inbox.

Notify People Instantly:

• With processors, notify people promptly upon form submission. Ensure that the relevant individuals are informed instantly, optimizing communication and response times.

Send Customized Emails:

• Tailor your communication strategy by using processors to send customized emails. Whether it's a thank-you message to the respondent or a detailed notification to yourself, customization is at your fingertips.

Form to Email Notification:

• Transform your Google Form into a powerful notification tool. Processors enable the seamless conversion of form responses into informative and actionable email notifications.

Enhance Your Email Communication:

Streamlined Workflow:

• Processors offer a centralized hub for configuring email notifications, providing a streamlined workflow that simplifies the management of multiple communications.

Dynamic Content Delivery:

• Send emails with dynamic content, ensuring that the information is relevant and personalized for both you and the form respondent. Dynamic content delivery enhances the impact of your communication.

Effortless Configuration:

• The configuration process is straightforward, allowing you to set up processors effortlessly. Customize each processor to meet specific communication needs without hassle.

The "Processor Name" is more than just a label; it's your key to streamlined and organized communication within your Google Forms ecosystem. By assigning easily identifiable names to your processors, you enhance the efficiency of your workflow, ensuring each processor serves its designated purpose seamlessly.

Understanding the Significance of Processor Names:

Clear Identification:

• Processor names provide clear and intuitive identification for each configuration. Whether it's "FormOwner" or "Respondent," the names you choose make it easy to distinguish the purpose of each processor.

Tailored Communication:

• Imagine having a "FormOwner" processor to notify yourself and colleagues within your organization when a form is submitted. On the other hand, a "Respondent" processor can be dedicated to sending acknowledgments to users, assuring them that their responses have been received.

Efficient Workflow Management:

• • Processor names contribute to efficient workflow management. When you can quickly identify the purpose of each processor, it streamlines the configuration process and makes it easy to manage multiple processors.

Realizing the Potential:

FormOwner Processor:

• • Utilize the "FormOwner" processor to notify yourself and other stakeholders within your organization when a form is submitted. This processor ensures that critical information reaches the right individuals promptly.

Respondent Processor:

• • Deploy the "Respondent" processor to send personalized acknowledgments to users, assuring them that their responses have been received. This not only enhances user experience but also establishes a sense of transparency and communication.

Benefits of Naming Your Processors:

Organization and Clarity:

• Clearly named processors contribute to the overall organization and clarity of your configuration settings. No more guessing or confusion—each processor serves its designated role.

Ease of Configuration:

• • When processors are named intuitively, the configuration process becomes more straightforward. Effortlessly assign each processor its role in the communication workflow.

Optimizing Workflow Efficiency:

Customized Names, Customized Solutions:

• Tailor processor names to match their unique functions. Whether it's a notifier for internal stakeholders or an acknowledgment sender for respondents, the right name ensures the right solution.

Effortless Management:

• Efficiently manage and maintain your processors with easily identifiable names. From creation to adjustment, processor names contribute to a seamless management experience.

The "From Name" or "Sender Name" is the name displayed in the recipient's email inbox. It differs from the email address or the sender's address and serves as an essential field providing you with the opportunity to promote your brand or establish a personal connection with your recipients.

Why it Matters

This optional field allows you to customize the sender's name associated with your email notifications. By providing a distinct "From Name," you enhance brand visibility and establish a recognizable presence in your recipients' inboxes. It's a small yet impactful way to leave a lasting impression.

Default Name from Gmail Account

If you choose not to provide any value in the "From Name" field, the default name associated with your Gmail account will be used. However, taking a moment to personalize this field can significantly improve the recognition and engagement of your email recipients.

Changing Sender's Name Associated with Your Email Address

If you wish to change the name associated with your email address, you can follow the instructions provided here. This gives you the flexibility to adapt your sender's name based on specific communication needs.

Leveraging Dynamic Form Field Expression Syntax

For advanced customization, you can leverage our dynamic form field expression syntax. This powerful feature automatically extracts values from specific form fields for each form response. This dynamic approach allows you to dynamically set the sender's name based on the respondent's input.

Important Note

While you can change the sender's name in the notification email to that of the respondent using the "From Name" field, it's important to note that it is not possible to set the "from" email address to that of the respondent.

When Email recipients reply to an Email, the default behavior is to send the reply to the same address from which the original Email was sent. However, the add-on understands that there are instances when you might want replies to be directed to a different Email address automatically.

Changing the Reply-To Address

To set a different Reply-to address follow these simple instructions:

• While creating or editing a Processor, locate the "Show Advanced Fields" option.

  • Click on "Show Advanced Fields":

• Access the Reply-To Address Field:

  • Once in the advanced settings, you'll find the "Reply-to Address" field. This is an optional field.

• Set a Different Reply-to Address:

  • Enter the desired Email address in the "Reply-to Address" field. This is the Email address to which replies will be directed.

Importance of Reply-To Address

The "Reply-to Address" field  is optional, but it holds significance in scenarios where you want replies to be sent to a specific address other than the sender's. To set a different Reply-to address for your gmail account follow the instructions here .When Reply-To  field is set from the add-on, it takes precedence over other settings in your Gmail account.

Why Set a Different Reply-To Address?

• Customized Communication: Direct replies to the right department or individual for personalized communication.

• Efficient Workflow: Ensure that responses are directed to the most relevant recipient for streamlined workflow management.

• Flexibility and Control: Form Notify - Email Notifications puts you in control, allowing you to customize communication channels based on your unique requirements.

By setting a different Reply-to address, you enhance the flexibility and efficiency of your communication process through the add-on.

Have you ever wanted to send emails from another Gmail or non-Gmail address within your original Gmail account? The add-on allows you to do just that by seamlessly integrating multiple aliases or other Gmail addresses associated with your original Gmail account.

How to Use Multiple Aliases or Gmail Addresses

Adding Aliases:

• Discover the process of adding aliases or other Gmail addresses to your original Gmail account here. This feature allows you to send emails from various addresses within the same Gmail account.

Configure From Email in Form Email Notifications

Automatic Alias Population:

• The add-on simplifies the process by automatically populating all your aliases. When configuring the "From Email" field, you'll find a dropdown that allows you to select the specific email address you want to use for sending emails.

Selecting From Email:

• By choosing the right email address from the "From Email" dropdown, you can specify which alias or additional Gmail address to use while sending email notifications.

Optional Field with Default Gmail Settings

No Set? Use Default:

• The "From Email" field is optional. If not set, your default Gmail settings will be used for sending email notifications. This ensures a seamless experience, especially if you have a preferred default sender.

When to Use Different Sender's Email

This feature is particularly helpful when the person managing the form is different from the person who owns the form. Additionally, you might find it useful to change the sender's email when you've created a Google Form under your personal Google Account but wish to send emails on behalf of your work or university email account.

Experience Flexibility and Convenience

Enhance the flexibility and convenience of your email notifications by customizing the sender's email address based on your specific needs.

There are times when you want to send an acknowledgement to your respondent when the respondent submits the google form.To be able to send an email acknowledgement you need the email of the form respondent.You can get the submitter email in several ways.

Google form can automatically get the respondent email.This requires a setting that can be done at individual form level or for all the new forms in your account.To allow google to collect Email address for all the new forms open a google form and click on Preferences from the three dot menu on the top right corner.Then select 

Collect email addresses and save the settings.