Contract Infromation

PARENT VOLUNTEER DESCRIPTIONS:

*In order of when position would start for show*

Business Outreach - Program Ads

• Timing:  Mostly now thru January 

• Contact businesses/schools to sell ads in program

Business Outreach - Grocery Gift Cards

Timing:  

• Now thru January

Description: 

• Contact groceries to request gift card donations to offset the cost of the Tech/Dress Meals using the Donation Request Letter from Mrs. Trawick.  Collect items and gift certificates.  

• Online donation request to Wegmans using past year’s application.  

• Deliver donations to Mrs. Trawick

Saturday Build Team

Timing: 

• Scheduled dates in December and January

• 9am – 2pm

Description

• Build, assemble set pieces and stage

• May include supply runs to Home Depot or Lowes

• May include unloading/reloading theatre trailer

• Skilled woodworkers and handypersons welcome!

• Please bring power tools and saw horses

• MS/HS welcome to join parents if supervised

Saturday Paint Team

Timing: 

• Scheduled dates in January

• 9am – 2pm

Description

• Paint scenery

• May include supply runs to Home Depot or Lowes

• Unskilled painters, crafters, etc. welcome!

• MS/HS welcome to join parents if supervised

Program Building & Editing Team

Timing: 

• December thru January

Description

• Building program in Canva or Playbillder

• Editing student bios 

• Compiling and editing ads

• Final review of program before sending out to print

Online Ticket Sales

Timing: 

• January thru February

Description

• Working with Mrs. Trawick, set seating chart and price sections

• Setup and manages show tickets in ShowTix4U

• Prints reports for Box Office 

Costume Creation Team

Timing:  

• Now thru Show

Lead Description:

• Works on Creative Team to design costumes

• Inventory & purchase general costume supplies

• Identify costume items to be provided by cast

Description:

• Most work done off-site

• Shop, sew, assemble costumes

• Work with cast during select rehearsal for sizing

• Also consider joining Costume Dressing Team

Tech/Dress Week Chaperone Team

Timing: 

• Tech Week, 3p to 5:15pm

• Dress Week, 4:30p to 7:30pm

Description

• Chaperone students, primarily in cafeteria

• Pro Tip:  Match your chaperone schedule with your student’s rehearsal schedule

Sound Team

Timing: 

• Tech Week, 3 to 5:15pm 

• Dress rehearsals, 4:30 to 7:30pm

• Performances

Description

• Working alongside sound crew

• Support cast with mics

• You have a seat for every show while volunteering!

Lighting Team

Timing: 

• Tech Week, 3 to 5:15pm 

• Dress rehearsals, 4:30 to 7:30pm

• Performances

Description

• Working alongside light crew on light board

• Support crew on spotlights

• You have a seat for every show while volunteering!

Dress Rehearsals Food Team

Timing: 

• Week of Dress Rehearsals

Description

• Arrive to school by 3:30pm to set-up and serve 4pm dinners to cast/crew

• Clean up dinners and put away dinner supplies

• Not necessary to sign up for all dates

Costume Dressing Team 

Timing:  

• Dress Rehearsals

• Performances 

Team Description:

• Manage costumes during rehearsals/shows

• Assist with costume changes before and after dress rehearsals and performance 

• Some team members may miss some performances

Makeup Team

Timing: 

• Tech Week, 3 to 5:15pm to plan, set-up, train, experiment

• Dress Rehearsals, 4:30 to 7:30pm

• Performances

Lead Description

• Works on Creative Team to design makeup

• Inventory & purchase general makeup supplies

• Identify makeup to be provided by cast

Makeup Team Description

• Collect and manager cast makeup

• Work alongside makeup crew applying stage makeup to cast

• Assist before and after performance

• Some team members may miss some performances

Hair Team 

Timing: 

• Tech Week, 3 to 5:15pm to plan, set-up, train, experiment

• Dress Rehearsals, 4:30 to 7:30pm

• Performances

Lead Description:

• Works on Creative Team to design hair/hats

• Inventory & purchase general hair supplies

• Identify hair items to be provided by cast

Description

• Working alongside hair crew styling hair

• Managing wigs and hats

• Some team members may miss some performances.

Backstage Chaperones during shows

Timing: 

• Tech Week, 3 to 5:15pm 

• Dress rehearsals, 4:30 to 7:30pm

• Performances

Description

• Chaperone cast and crew backstage

• Runner for impromptu backstage wrangling, etc.

• Monitor key script cues to help cue cast

• The role involves missing a performance(s).

Stage Crew Supervisors 

Timing: 

• Tech Week, 3 to 5:15pm 

• Dress rehearsals, 4:30 to 7:30pm

• Performances

• Also welcome to observe rehearsals with Stage Crew the week(s) before Tech Week, 3-4:45pm

Description

• Chaperone and work with stage crew behind the scenes, monitoring cues for sets, props, curtains, etc.

• Help with larger set moves

• This role does mean missing 2 performances 

Cast/Crew Wall of Fame for Performance

Timing:  

• February - Dress Rehearsals

Description:

• Work with Show Photographer to send headshots to print of cast, crew, interns, and production team.

• Design a show-related background for the Cast/Crew Wall of Fame outside the Cafeteria

• Install the Wall of Fame during Tech/Dress Weeks 

• Cover until a couple of days before the Show

• Remove installation after the Show and preserve for Cast Party.

Box Office on Show Nights

Timing: 

• Before Each Performance

Description

• Set up audience chairs and mark reserved tickets

• Manage lines before the doors open for seating

• Taking tickets and selling tickets at the door

• Handing out programs

• Seating patrons

Concessions Team

Timing:  

• Some planning before Shows

• Then focused on show dates

Description:

• Planning for special show-related items

• Setting up Concession Stand

• Selling before show and during intermission

• Role may involve missing one performance

Cast Party Lead & Team

Timing:  

• Focused after Show

Description:

• Plan, prep, and host Cast & Crew Party