LODGING
The VCCS has negotiated rooming blocks at the host hotel and surrounding overflow hotels. Due to our unique billing structure, non-VCCS attendees are not eligible for lodging within the contracted VCCS employee room blocks. However, non-VCCS attendees are welcome to contact any of the contracted hotels to secure a reservation outside of the VCCS employee room block. Rates may differ from the VCCS rate.
Obtaining a hotel reservation is a separate process from the conference registration. It is the responsibility of each attendee to make their own hotel arrangements and follow hotel policies for adjustments, cancellations, and no-shows*. Additionally, it is the responsibility of each hotel guest to review their bill for accuracy before checking out. Failure to do so may result in payment issues.
*Silver, Gold, Platinum, and Presenting Level Sponsors should contact Sandy Gharib before making hotel reservations.
SPECIAL LODGING INSTRUCTIONS - VCCS EMPLOYEES ONLY
New Horizons Lodging Policy
The VCCS Student Success Center will cover one (1) night’s lodging and tax at the negotiated conference rate for every VCCS employee* whose campus is 50 or more miles from the conference site. Employees who book as a single are responsible for the second night's lodging. Employees who wish to share a room are entitled to two (2) nights’ coverage (one night per employee). Please note - room sharing is up to the discretion of the VCCS employee and their respective college officials. The name of the roommate must be listed with the hotel. Guest names on the hotel reservation must match the name provided on their conference registration.
VCCS Employees must book their reservations at one of conference negotiated hotels per the instructions below in order to receive the eligible lodging coverage. Be sure the reservation is being made in our specified room block. Reservations made outside the negotiated rooming block or through 3rd party sites (e.g. Expedia, Orbitz, Travelocity, Kayak, Priceline, etc.) will forfeit lodging coverage from the VCCS Student Success Center.
A credit card will be required when making a hotel reservation and a credit card must be presented upon check-in. This is required to cover no show charges, incidentals, parking, and second night's lodging for single occupancy. Upon checkout, one night of lodging will be placed on the VCCS Student Success Center master account and should not appear on the guest's final bill. The other night(s) of lodging will appear on the guest's bill and charged to the credit card provided upon check-in. Reimbursement of credit card charges are between the VCCS employee and their respective college officials.
It is the responsibility of each attendee to make their own hotel arrangements and follow hotel policies for reservation deadlines, adjustments, cancellations, and no-shows. It is the responsibility of each hotel guest to review their bill for accuracy before checking out. Failure to do so may result in payment issues.
Parking costs and incidentals are not covered by the VCCS Student Success Center. Parking fees at The Hotel Roanoke and Conference Center are: daily parking fee is $10 (self) - $15 (valet); overnight parking fee is $15 (self) - $21 (valet). Check with overflow hotels directly about their shuttle service availability, if applicable.
*VCCS employees include full-and part-time faculty, staff, and administrators.
NEGOTIATED CONFERENCE HOTELS
The Hotel Roanoke (conference venue)
110 Shenandoah Avenue
Roanoke, VA 24016
Room Block: VCCS New Horizons 2024
Daily Rate: $140 (above per diem) plus 13.3% taxes
VCCS Employees only: When completing your Chrome River pre-approval, enter the following text in the higher lodging compliance warning response box: "VCCS negotiated conference rate with master pre-approval on file with SSC."
Daily Parking Fees*: $15 self-park; $21 valet
*prices subject to change without notification
Room Block Closes: March 8, 2024 or once capacity is reached, whichever happens first
Reservation Instructions: Use the online reservation link and adjust reservation dates or call hotel reservations directly at (540) 985-5900
Courtyard by Marriott Roanoke Airport
3301 Ordway Drive NW
Roanoke, VA 24017
Room Block: VCCS New Horizons Conference
Daily Rate: $122 (per diem rate) plus 13.3% taxes
No Daily Parking Fees
Room Block Closes: March 11, 2024 or once capacity is reached, whichever happens first
Reservation Instructions: Use the online reservation link and adjust reservation dates or call hotel reservations directly at (540) 563-5002
Hampton Inn & Suites Roanoke Airport/Valley View
5033 Valley View Blvd
Roanoke, VA 24012
Room Block: VCCS New Horizons Conference
Daily Rate: $122 (per diem rate) plus 13.3% taxes
No Daily Parking Fees
Room Block Closes: March 12, 2024 or once capacity is reached, whichever happens first
Reservation Instructions: Use the online reservation link and adjust reservation dates or call hotel reservations directly at (540) 366-6300
Home2 Suites by Hilton Roanoke/Airport Valley View
4830 Valley View Blvd
Roanoke, VA 24012
Room Block: VCCS New Horizons Conference
Daily Rate: $122 (per diem rate) plus 13.3% taxes
No Daily Parking Fees
Room Block Closes: March 12, 2024 or once capacity is reached, whichever happens first
Reservation Instructions: Use the online reservation link and adjust reservation dates or call hotel reservations directly at (540) 581-1000
Hyatt Place Roanoke
5040 Valley View Blvd
Roanoke, VA 24012
Room Block: VCCS New Horizons Conference 2024
Daily Rate: $119 (below per diem rate) plus 13.3% taxes
No Daily Parking Fees
Room Block Closes: March 22, 2024 or once capacity is reached, whichever happens first
Reservation Instructions: Use the online reservation link and adjust reservation dates or call hotel reservations directly at (540) 366-4700 with group code G-NH24
SpringHill Suites by Marriott Roanoke
301 Reserve Avenue SW
Roanoke, VA 24016
Room Block: VCCS New Horizons Conference
Daily Rate: $169 (above per diem) plus 13.3% taxes
VCCS Employees only: When completing your Chrome River pre-approval, enter the following text in the higher lodging compliance warning response box: "VCCS negotiated conference rate with master pre-approval on file with SSC."
No Daily Parking Fees
Room Block Closes: March 11, 2024 or once capacity is reached, whichever happens first
Reservation Instructions: Use the online reservation link and adjust the reservation dates or call hotel reservations directly at (540) 400-6226