Salaries & Time and Effort

Yes, as long as positive time certification records are kept and the amount is under the 5% cap on administrative costs. 

Yes, If charging time for both-- administration and for coordination work from Perkins funds -- staff will need to document time and effort for each area/project/activity. 

Yes, it is allowable.

Yes, electronic signatures are permitted so long as adequate security is in place to ensure their validity. 

Yes. Sign-in/attendance logs may be used as documentation. Also, a signed timesheet submitted for extra hour pay may be used as time and effort documentation as long as claimed hours are reported by cost objective.  See Time and Effort Reporting Guidance: www.education.ne.gov/federalprograms/time-and-effort-reporting/ 

Yes- If Federal funds are used to pay for stipends or substitute teachers, time-and-effort is to be reported. Time and effort must be documented appropriately for any employee compensation that is paid, in full or in part, with federal funds. The subgrantee generally will either have a policy or procedure that all substitute pay is paid from state and/or local, not federal or state grant, funds or the substitute pay follows the same pay as the staff members for whom the substitute is working. If the substitute pay follows the employees funding distribution, the LEA’s after-the-fact documentation must identify the teacher or staff for whom the substitute is working. Either a statement signed by the substitute or other system documentation would be sufficient. Additional guidance about Nebraska’s Substitute/Alternate Reporting System can be found at www.education.ne.gov/federalprograms/time-and-effort-reporting 

Yes. See Time and Effort Reporting: ww.education.ne.gov/federalprograms/time-and-effort-reporting/

NOTE: If Federal funds are used to pay for stipends or substitute teachers, time-and-effort is to be reported. 

When it is permissible to use funds for staff, expenditures must be limited to only that amount that is necessary to carry out the activity. Funds cannot be used to maintain staff.

If funds are used to establish a new program, then funds can be used to provide instructional staff for new positions for a period of not more than three years.  

See “Salaries and Benefits” in the Perkins Management Guide: Allowable and Non-allowable Uses of Funds.
Note: Personnel who are chargeable to more than one program must be time certified, and time certification records should be kept at the local level. Include all personnel that will be associated with the project. This should include the name of the person or position, how the salary/benefits were calculated, and the total salary for the project. 

Registration fee - Yes

Stipend - Yes, as long as during off-contract time; time and effort is required only if attending during contract time; as long as registration site information is available, stipends can be paid; have participants track sessions that they attend; also make sure that this was included in your application.

Yes, if the funds are used to establish a new program, funds can be used to provide instructional staff for new positions for a period of not more than three years. After the third year, salaries must be supported with local funds as Perkins funds cannot be used to maintain staff.

See “Salaries and Benefits” in the Perkins Management Guide: Allowable and Non-allowable Uses of Funds.
Note: Employee benefits are considered part of the personnel cost. These may include social security, retirement, health insurance, worker’s compensation, tax sheltered annuities, and life insurance. Personnel who are chargeable to more than one program must be time certified, and time certification records should be kept on the local level. Include all personnel that will be associated with the project. This should include the name of the person or position, how the salary/benefits were calculated, and the total salary for the project. 

This position would be reviewed within each application over the 3 years, so yes, even though the salary would only be for 4 months of the grant, it would still count as year 1. 

That decision would fall on the Consortia’s grant manager. Reminder- all Time and Effort documentation would need to be filed with the Claim for Reimbursement. 

Only if it was to pay for non-contractual time used. It must also be very clear that payment to the community college instructors was payment to “outside consultants” (in other words, not part of their regular contract duties). Before agreeing to payments, it is advisable to check into whether a community college should be providing assistance on CTE dual enrollment courses as part of their regular program of work. 

No, this would not be allowable. Zoology is not part of an approved CTE program of study.