Rationale: Students are poor in language. Local dialects are in full use in their daily dealings. This practice has hampered both teaching and learning. Though students understands the concept of the topic taught, when asked to put them in writing or to explain in verbal, they cannot articulate and this has hindered the academic performance of the students. To widen the sphere of learning and ultimately uplift the academic standard of the school, the teachers and students unanimously agreed to observe Dzongkha and English as the campus language.

With effect from 16^th September 2013, students will speak only in English and Dzongkha- English for a week and then Dzongkha in the following week.(a cyclic process) with leniency from both rule enforcers and the rule followers.

To ensure that everybody speaks the specified campus language, eleven note books to be used as ‘Language Book’ were issued to captains where language defaulters’ names are to be written. The captains were further briefed on how to use the book and hoe to tackle repeated language defaulters. These captains will be carrying language book all the time (within school campus) and list down the names of defaulters. The repeated defaulters will be marked through tally marks and these will correspond to the duration of work the defaulters will have to undergo. At the end of the day, these language ‘watchdogs’ need to show the book to ToD who will put his/her signature to authenticate the task.

Every Saturday, the defaulters’ name list needs to be submitted to ToD(s) who will read aloud in the assembly and brief on the punishments to be carried out – minor maintenance and campus beautification/improvement works to be assigned under strict supervision with no adverse effect to the existing infrastructure or any other school belongings.

So, let us be cautious for the sake of our own improvement and if looking forward to work with tools like spade, crowbar, shovel, etc. be reckless and improve the campus!

A. Committee Members

1. Chair Person – Principal

2. Vice Chair Person – Vice Principal (Academic Affairs)

3. Exam Secretary

4. Teacher Members - (1class parents each from Lower Primary and Upper Primary )

B. Standing Committee

1. Head of Departments

2. Class Teachers

3. Subject Teachers

4. Office Administration Staff

5. Furniture In-charge

6. Supporting Staff

C. Roles of members

1. Chair Person

1.1. Look after the overall functioning and conduct of the examination process.

1.2. Final decision maker for any affairs related to examination.

2. Vice- Chair Person

2.1. Assist the Chair Person

2.2. Replace the Chair Person on his/her absence.

3. Exam Secretary

3.1. Overall examination controller

3.2. Distribute work among the teacher members.

3.3. Looks after the necessary needs of the committee and puts requisitionsin time.

3.4. Compile exam results analysis and forward to the Chair Person/ Drungkhag/ Dzongkhag/BCSEA.

3.5. Plan for any needs for SBIP or meetings related to examination.

4. Teacher Members

4.1. Takes a turn to coordinate the exams (both block and term) and report the result analysis to the Exam Secretary.

4.2. Support in making timetable, invigilator and evaluation duty rooster.

4.3. Generate Index numbers and prepare score sheets.

5. Furniture In-charge

5.1. Arrangement of examination halls and furniture.

6. Supporting Staff

6.1. Support in printing the examination papers.

6.2. Stamping and stapling.

6.3. Arranging refreshments

6.4. Timing

6.5. Proper cleanliness and tidiness of Examination Cells

7. Subject Teachers

7.1. Preparing questions for examination with Blue Print, Table of Specification, Model Answer and Marking Scheme and moderated by subject HOD.

7.2. Assessing the examination papers.

7.3. Assessing the students and preparing CA details of the students.

7.4. Submission of CA and exam marks to the class teachers.

8. Class Teachers

8.1. Compile the CA and exam marks from subject teachers.

8.2. Prepare the class results.

8.3. Submit the result to Exam Secretary

9. HOD’s

9.1. Moderate the question papers with Blue Print, Table of Specification, Model Answer and Marking Scheme for the subject they are head of.

Eg. Mathematics HOD should moderate class PP-VIII mathematics papers.

9.2. Coordinate the exam answer sheet evaluation in the department.

10. Examination Committee

10.1. Will bring forward any discussion needed to be discussed related to examination.

10.2. It will act as the Examination dispute settlement body.

10.3. It will carefully observe and manage the examination to let it run successfully and smoothly.

10.4. Assist other colleagues in carrying out the examination.

10.5. Inform on any examination to be conducted.

10.6. Conduct all kind of examination in the school.

10.7. Prepare and discuss on the examination action plan.

D. Examination Rules.

1. Do’s

1.1. Each student must carry their own pen,pencils, crayon, eraser, ruler, geometry box etc…

1.2. Each student should have their own Empty File (if necessary)

1.3. Make sure they do not have any papers in their pocket and rub off their hands if they have anything written on them.

1.4. Sit on their allotted seat.

1.5. Read the question very carefully and silently.

1.6. If they have any doubts or problems clarify with invigilator/Teacher on duty in their examination hall before the writing time, however no explanation of question will be made. They can get clarification for the questions which are not visible.

1.7. They should count question papers and extra answer sheets.

1.8. They will be provided an answer booklet. They should not write their nameanywhere however they will have to write the index number provided to them by exam committee.

1.9. If they have used extra answer sheet they should make sure it is tied properly to the main answer sheet before handing it to the invigilator.

1.10. They should count question papers and extra answer sheets.

1.11. When they have finished, they should keep their paper upside down on their desk and sit quietly

1.12. Be reminded of the time when each bell rings

1.13. In case of severe need to visit toilet, reliever teacher shall escort.

2. Dont’s

2.1. No one is allowed to carry text books, magazines, newspapers or any printed materials in the examination hall.

2.2. No one is allowed to borrow things from others in the examination hall.

2.3. No one is allowed to lend things to other in the exam hall.

2.4. No one is allowed to move unnecessarily, look around or talk in the hall.

2.5. No one is allowed to visit toilet during the examination hours/time

2.6. No one is allowed to help others or seek/get help from other in the examination hall.

2.7. No one is allowed to leave the examination hall before one and half hours of the examination writing time.

2.8. In case of severe need to visit toilet, reliever teacher shall escort.

E. RULES FOR INVIGILATORS

1. Do’s

1.1. The invigilator must reach the examination control room to collect question papers and other materials in time.

1.2. The invigilator must reach the examination room before time and investigate the room.

1.3. Check that no examinee has any materials that could be used unfairly to assist in answering the question

1.4. Ensure that all the examinees have requiredmaterials for writing the examination papers.

1.5. Make sure that all required materials are already in the hall before Examinee enters the hall.

1.6. Make sure that all the answer scripts are sealed.

1.7. Put their initial and date of the Examination on all the answer scripts in the hall itself during examination .This will avoid duplication by students.

1.8. Remind students about the timing as and when bell rings.

1.9. Make sure Examination in their hall goes on smoothly and fairly.

1.10. Report absentees to the concerned class teacher, subject Teacher and Examination committee

1.11. Make sure the Examination hall is clean and all the windows closed properly, before leaving the hall.

2. Don’ts

2.1. Do not move in and out of the hall.

2.2. Do not talk to examinee while they are writing.

2.3. Do not explain question to the examinees. This is same as telling the answer indirectly.

2.4. Do not take any reading materials/mobile phone in the exam hall; this will distract their attention from the examinees.

2.5. Do sit in one place where they can see all the examinees.

2.6. Do not do other works except standing/sitting firmly with total gaze at students to avoid misconduct.

2.7. No teacher will enter the hall, other than the invigilator, subject teacher and exam committee.

2.8. REMEMBER helping examinee in answering question and conducting examination unfairly is against our code of conduct and it is considered a serious offence,

F. Invigilation Duty

1. The invigilation duty for class PP-III examination will be done by the subject teachers teaching in those classes. (1 teacher per section)

2. Invigilation duty for the higher classes will be done by all teachers equally as far as possible.

3. The invigilation duty of classes PP-III will be counted as half as that of classes IV-VIII.

4. The Chair Person/Exam Secretary/Exam coordinator will be free of the Invigilation duty. However, they can be used in emergency need except for the Chair Person and Exam Coordinator.

5. During the examination duty, the invigilator may be relieved by the reliever for the period of not more than 5 minutes if needed.

G. Reliever Duty

1. During examination, the subject teachers whose papers are being conducted shall be the reliever.

2. The reliever should make a round in every 15 minutes and see the needs of the invigilators for conducting examination smoothly.

3. The reliever will relieve the invigilator for the period of not more than 5 minutes.

H. Evaluation Duty

1. The evaluation of Block Test papers should be done by the individual subject teachers.

2. The evaluation of the exam papers should be done in subject department; however, the exam coordinator may change the evaluation group according to the need/situation.

I. Pre Examination

1. The student must meet 90% term attendance till 3 days prior to exam to examination to sit for the examination.

2. The student failing to meet 90%attendence should submit a written statement to the administration.

3. Student failing to meet 85% attendance will not be allowed to sit for the examination.

4. Student on medical leave and not meeting 90% may be considered depending upon the case.

5. Students on medical treatment who need before time or later to sit for exam should be consulted in committee meeting before two days of start of examination.

6. The final decision should be discussed in the committee meeting.

REMARK: The policy may be revised as per the need(s) found by the committee.

(PukarGurung) (Singye)

Exam Secretary Principal