6.6.22

END OF YEAR REMINDERS - IEP’s & SPED Transportation

-ALL IEPs must be completed, locked, with no corrections by 4:10PM on June 24th.

-Initial and Transfer IEPs are due within 30 CALENDAR days of the Evaluation (not school days)

-CASE MANAGERS: All students utilizing SPED transportation need an up-to-date Transportation page (Under Demographics Tab) (see sample image in email)

Progress Reports:

• Because teachers do not print and send reports home with students (second semester report cards are delivered to families’ online Skyward account only), June Progress Reports will be sent via IEPOL Connect (unless the parent/guardian does not have an email address and phone number).

  • All IEP Case Managers (AECC, DK, IS, and ISES/ILS teachers and Itinerant Case Managers) send Progress Reports via IEPOL Connect no later than 5:00pm on the last day of school (June 24, 2022).

    • See this brief guidance document on sending progress reports via IEPOL Connect

  • Families who would like to receive a printed copy of the report card/progress reports in addition to the digital copy, will indicate this in Skyward. The printed Progress Report needs to be printed and sent by US Mail or home with the student.

  • For those families without an email address and phone number, the printed Progress Report needs to be printed and sent by US Mail or home with the student. It must be sent home one way or another!

• General Education Teachers, and Self-Contained Special Education Teachers (DK, IS, ISES) and Specialists complete grades in Skyward no later than 5:00pm on the last day of school.

Progress notes need to:

1. Reflect progress monitoring throughout the previous semester. Include quantitative data in your notes.

2. Be written no earlier than two weeks or 10 school days before the due date.

3. Be completed even if IEP or reevaluation recently done.

4. Report on previous goal and the new goal if a new IEP is completed (written last 30 days before progress due date)

   1. Example: (date) Current IEP goal progress data was discussed at the most recent IEP on (date). Baseline for current goals reflect that progress.

Recovery Services:

Your families are receiving information on the offer of Recovery. The team has worked to make sure that each student has access to service through Summer School, additional days if they are attending ESY, and/or a tutoring option.

If families have concerns of the offer, the family can request an IEP in the fall. Please consult with a Program Manager or Director for support in those requests.

5/9/22

Intensive Support Students with High School and Beyond Plan Needs

• If your IS student can't access Naviance - here are the graduating requirements

• High School and Beyond Requirements

4.25.22

Happy Teacher Appreciation Week!

Thank you all for your continued work to support our students!

Transitions:

PK- K: West has been working with DK teachers for their scheduled developmental preschool to developmental Kindergarten (DPK to DK) transition planning meetings. In addition, several other initiatives w

For students transitioning from PK into Kinder, all students were considered for additional observation and data collection by a transdisciplinary team, including special and general education Kindergarten teachers, a school psychologist and early learning administration. This DPK-K Observation team was piloted this year in order to provide IEP teams with additional perspectives and data points to use in making recommendations for placement and service models for incoming preschoolers with IEPS (i.e. DK or general education). Observers submitted their questions and wondering teachers in consideration of a student's ability to meaningfully engage in the learning process in a model with a "just right" amount of support, or least restrictive environment (LRE).

Developmental Preschool teachers and Edmonds Early Learning Fellows are currently contributing to a plan that would make Kindergarteners' former preschool teachers available during the first week of the 2022-2023 school year between the beginning of school for 1st Graders and older, and the beginning of Kindergarten. During this window, preschool teachers will connect with general education teachers to discuss and support students, including troubleshooting how to provided accommodations and modifications as they are written in the IEP in

Dk-1st, 6th - 7th & 8th - 9th:

We were unable to secure a single day for transition connection meetings. However, we know that there is a request/need for teams to meet. We can offer Special Education Sending/Receiving Case Managers timesheet 1.5 hours to meet with each school team that feeds into the receiving school.

Guidelines for the meetings:

Sending Team:

• Share the number of students and time frame with priorities

• Monitor time

• Prioritize students with time allotted, as you may not have time to discuss each individual student.

• Students with complex issues/high needs should be prioritized.

• Assign a presenter for each student, if possible

• Focus the conversations

  • Share programming/planning needs

  • Point out extra accommodations/modification (1:1, specialized transportation, helpful tools for success, etc.)

  • Avoid personalized/emotional narratives and conversations around changes to placement/IEP

• Provide the name of your contact person for new referrals, transfers, observations, IEP meetings and any unfinished transition information

• As a reminder you will have additional opportunities to discuss students if/when invited to end-of-year IEPs.

Receiving Team:

• Assign a note taker

• Help to monitor time

• Focus conversations

  • Basic questions/clarifications

  • Avoid obstacles (but we don’t do that here . . .)

  • Don’t begin to program/schedule students; that is a later conversation with your team

• Provide the name of your contact person for new referrals, transfers, observations, IEP meetings and any unfinished transition information

4.25.22

IEP Monthly Count:

The Monthly IEP count deadline for April 2022 is on 05/01/2022

If you have IEPs that are due by May 1st, 2022, please do the following :

• Have an IEP meeting

• Write and lock the IEP in the IEP Online

• Submit IEP Submission Form

Unlocked IEP reminders will start to go out on Thursday 4/28/22.

If you have any questions, feel free to contact Katie Newbaum or Heather Adona at the ESC.

4.18.22

Extended School Year:

Below are the guidelines for ESY for the 2021-2022 School year. (New Teachers See Below!)

ESY Guidelines: We are finalizing locations and times in the coming week and will send those out as soon as we have them!

Complete screening form by April 29th, 2022, should you have the information from the team. If not, please communicate with your Program Manager/Director of anticipated decision dates.

Manager/Director reviews screening form and communicates to IEP team questions and confirmation.

ESY Screening Form

New Teachers (or if you need a refresher): If you have questions/support needs for ESY please join us at this week or next weeks office hours!

Optional Office Hours:

4.21.22

Join Zoom Meeting

ID: 85010007892

Passcode: 312380

‪(US) +1 669-900-6833‬

Passcode: 312380

4.28.22

Join Zoom Meeting

ID: 81277810016

Passcode: 736890

‪(US) +1 346-248-7799‬

Passcode: 736890

ESY Postings: Interested in teaching ESY this year? Postings will be live in the coming days!

Trigger:

Trigger is 4.20.22 (This Wednesday). Please complete the following process:

1. Please submit a PDF of your caseload to the google folder

Elementary April Trigger Folder

Secondary April Trigger Folder

2. Complete the Trigger Form (initials required for verification of caseload)

Elementary Trigger Form

Secondary Trigger Form

4/11/22

We are excited to welcome Lisa Markussen to our Leadership team!

Updated Who to Call List:

Teaching Programs Contact Information: Who to Call

Job Alike:

Link to provide input on Job Alike (This was shared at the Job Alikes in March- You don't need to fill it out twice)

HRTFs for Upcoming PD Days:

During the day: HRTF 190526

After Contract Session: HRTF 194640

3.14.22

IEP Monthly Count:

The Monthly IEP count deadline for March 2022 is on Friday, 04/01/2022.

If you have IEPs that are due by April 1st, 2022, please do the following, by Friday, 04/01/2022 :

• Have an IEP meeting

• Write and lock the IEP in the IEP Online

• Submit IEP Submission Form

Unlocked IEP reminders will start to go out on Wednesday, 3/30/22.

Professional Development and Job Alikes

As you know the ability to work directly on professional development has opened again. We have missed the time together as this type of direct support was on hold district-wide. Now that we can gather again, we wanted to clarify the intention and details regarding the upcoming special education professional development.

We have split the time into two distinct times: Professional Development and Job Alikes. There will be different agendas for each and the purpose of the two sessions are different.

Professional Development (Required)

When:

April 18th, 2022 - North Schools

IS/ISES - 9:00-11:30

Resource - 12:00-2:30

After Hours Option - 4:00-6:00

April 25th, 2022 - South Schools

IS/ISES - 9:00-11:30

Resource - 12:00-2:30

After Hours Option - 4:00-6:00

Where:

April 18th, 2022 - North Schools

IS/ISES Join Zoom Meeting

Resource Join Zoom Meeting

After Hours Option Join Zoom Meeting

April 25th, 2022 - South Schools

IS/ISES Join Zoom Meeting

Resource Join Zoom Meeting

After Hours Option Join Zoom Meeting

HRTF Information:

For a Sub: HRTF190526

For After Hours Timesheet: HRTF194640

SPED Calendar Link

Job Alikes (Time Sheets Available)

When:

March 30th, 2022

Elementary - 7:15-8:15

Secondary - 3:15-4:15

Where:

March 30th, 2022

Elementary Join Zoom Meeting

Secondary Join Zoom Meeting

HRTF:

Timesheet: HRTF194640

As the switch of professional development turned on we calendared times that fit the most need as soon as we could. We understand that these times may not line up with all parties. We will keep these times for March and will be sending out surveys to Job Alike groups to find common times.

We look forward to engaging in this meaningful way and are available for any questions. We will adjust for specific groups in the next week if needed. Thank you for your understanding, flexibility, and hard work!

---------

EDMONDS COLLEGE: PURSUIT

Edmonds College is hosting 3 Pursuit (Pre-ETS) Classes & beginning to launch internships in the coming Spring (Apr-June) & Summer quarter.

STEP 1: Take a Pursuit Class: weekly Monday-Thursday (10 weeks) to cover topics of strengths discovery, Self-advocacy, Resume-building experiences, Peer Mentoring as well as gaining Workplace Readiness Skills. To get pre-approved Please Pre-REGISTER here bit.ly/pursuit-program to reserve and start your eligibility process. This helps us know you can make the time commitment. You will choose between these times starting on April 11th- June 16th. - Each class time below will be covering the same topics mentioned above.

1. In-person Pursuit class 10:00am -11:30am on Edmonds College Campus: 20000 68th Ave W, Lynnwood, WA 98036 (transportation is not provided but Community Transit services our campus) Class Location TBA when pre-approval is complete

2. Virtual Pursuit Class on Zoom 10:00am -11:30am - Link/other needed paperwork/registration is sent out after pre-approval is complete.

3. Virtual Pursuit class on Zoom from 2:30pm-4:00pm - Link/other needed paperwork/registration is sent out after pre-approval is complete.

WHO:

Students who have a documented disability (IEP, 504, documented disability/medically documented) between the ages of 16-21 can access this class. Schools who fill out the TSAT will get quicker access to all Pre-ETS services like Pursuit. PLEASE CONTACT Joy Kramer at joy.kramer@dshs.wa.gov 425)327-1507 cell to fill out this school wide survey

HOW:

Interested Students, please Fill out the Pre-Registration bit.ly/pursuit-program to show that you can make the time commitment - and what time you can attend a class and please include Contact (phone and Email of your school) for your school on this form. Joy Kramer at joy.kramer@dshs.wa.gov will be pre-approving all students that register.

If you have detail questions about class space or about the class contact Diana George.

STEP 2: Also we are excited to introduce our new Internships that will follow those who take a Pursuit class and some of you who have already taken the Pursuit class can access internships now: Fill out this survey. These internships, like the above class are non-credit and will need to align with student's career goals. Students who take this class can be prepared for applying/succeeding in these internships.

Thank you for your interest and supporting our students in the post-secondary unknowns. We will be posting Summer dates of classes/internships after mid-April. Please you the contact info below if you have any questions.

Sincerely,

Diana George

Director Edmonds Pursuit

425-640-1684

diana.george@edmonds.ed

3/7/22

Professional Development:

PD has been opened for April! Links are in the SPED Calendar (Link)!

April 18th North Schools

April 25th South Schools

Job Alikes:

Job Alike's March 30th (Links are in the SPED Calendar as well):

Secondary 3:15-4:15 (Time sheets available):

Join Zoom Meeting

ID: 89875277415

Passcode: 159411

‪(US) +1 253-215-8782‬

Passcode: 159411

Elementary 7:15-8:15 (Time Sheets available):

Join Zoom Meeting

ID: 83837329328

Passcode: 798376

‪(US) +1 346-248-7799‬

Passcode: 798376

Great Community and Transition Resources:

The Arc of Snohomish County has some great events to support parents of students with disabilities. Please share the website with your parents.

WSU ROAR (Responsibility Opportunity Advocacy and Respect) is a two-year inclusive postsecondary education program for students with intellectual and developmental disabilities (I/DD).

DO-IT Scholars program for high school students with disabilities. DO-IT Scholars are college-capable high school students with disabilities who have leadership potential. DO-IT Scholars learn to select and use adaptive technology, software, and online resources. They experience college life on a university campus in the summer, exploring academics and careers. Throughout the year, they network with peers and working professionals with disabilities; learn reasonable accommodations in school and the workplace; and participate in leadership opportunities that promote accessible environments, worksites, and community activities. If you have students who will be 10th or 11th graders next year please get them the information so that they can start thinking about applying.

2.28.22

PD, Job Alikes, Transitions and Recovery Updates:

We believe the opportunity to re-start PD and Job Alikes is fast approaching! We will be sending out updated calendar invites and zoom links in the near future!

We will be sending out a plan for Spring school-school transition conversations- we were able to gather feedback from our Labor Management group and have some helpful guidance when organizing the process for this spring.

Recovery- We will be working with a small group from our Labor Management meeting to review communications for next steps, updated next steps will be shared soon.

PK, DK, IS, ISES Fall Placements (Roll-Ups)

Fall Placements:

Now that we know more about EOA we can move forward with our Roll-up process- Thank you for your patience while we waited for the additional information.

We are rolling students up based on geographic feeder pattern schools and self-contained placement. The chart below shows our feeder patterns. We want to make sure that students have access to their neighborhood school first!

There are some exceptions to geographic feeder patterns. These are indicated with an asterisk on the chart. If you have any questions about what the exceptions mean please contact your manager to clarify.

To complete our Fall Placements:

If you have a student with needs that would require an exception to the assigned feeder pattern, the team has made a decision outside of the feeder pattern, or you want to confirm placement in their neighborhood school, please complete this form: 3.4.22 (Link to Form). We will use this as the reference to balance the roll-ups!

2.14.22

The Monthly IEP count deadline for February 2022 is on Monday, February 28.

If you have IEPs that are due by March 1st, 2022,

please do the following, by Monday, February 28, 2022:

• • Have an IEP meeting

  • Write and lock the IEP in the IEP Online

  • Submit IEP Submission Form

Unlocked IEP reminders will start to go out on Thursday, February 24.

Thank you for your hard work. Let us know if you have questions. We hope you have a great week!

Eyleen, Heather, Katie, Khevna

Special Education Records Team

Trigger:

Trigger is 2.15.22 (This Tuesday). Please complete the following process:

1. Please submit a PDF of your caseload to the google folder

   1. Secondary Google Folder

   2. Elementary Google Folder

2. Complete the Trigger Form (initials required for verification of caseload)

   1. Secondary Trigger Form

   2. Elementary Trigger Form

2.7.22

Reminder- Para Subs and Non-Sped Paras in Self-Contained Settings:

For paras who are new to the classroom (either moved to support for the day or subs) please make sure you are providing them with important details to allow them to find success with students throughout the day.

Think about sharing:

Seating charts/Student name & location in classroom

Triggers and successful strategies for students

Process for student escalations (Please make sure staff know that during an escalation, trained staff or those that know the student will engage and the sub/new staff will move to support other students in the classroom).

2nd Semester SPED Workload Reminders:

Compensation Implementation Memo

Attendance Reminder:

Please alert your building principal if you have attendance concerns. The school district is required to contact the family to schedule a conference at a mutually agreeable, reasonable time to identify the barriers and supports available to the family and their student. If a student has an Individualized Education Plan or a 504 Plan the team that created the plan needs to reconvene. If you need help strategizing with families on improving attendance please reach out to your building principal and if needed your program manager. If you meet to discuss attendance concerns, please follow up with a Prior Written Notice.

Transportation: Transportation Communication to Case Managers

1.31.22

First Semester IEP Deadline for Payment:

February 2nd, 2022.

Progress Notes:

Please have them completed in IEPOL no later than February 4th, 2022.

Progress Notes need to be delivered in agreed upon way to parent/guardian. If a family has asked for mail, we print and mail, email-send via email, IEPOLConnect-send.

At each grading period (semester - January and June) special education providers must mark progress on each goal and provide a report to parents. Even if you just recently held an IEP meeting, you are still obligated to report a progress update on the goals at report card time. If you are reporting on a newly introduced goal and feel you need to explain the lack of progress, just add a comment to explain. Progress reports are to be sent at the same time/concurrent as report cards. Edmonds sends report cards one week after the conclusion of the semester. For the 1st semester of the 2021-2022 school year, progress reports are due February 4th, 2022 with report cards. We understand that everyone has a lot happening. If you are struggling to get this done by the 4th please work with your Program Manager to determine next steps.

Use the codes as listed in IEP Online. Be sure to date your comments in the narrative so that the printed copy for parents will show distinction for each set of grading period comments.

IEP Online Dashboard Walk Through: Quick Entry: Progress Report Quick Entry’ in the Global Materials

Case managers are expected to send progress reports to their respective families. This is done in the agreed upon way you send other IEP/IEP related documents. This can be done electronically or via postal mail. Case managers are responsible for printing (if mailing) the progress reports. The “agreed upon” way of sending is the manner in which you typically communicate - not an explicit conversion that was expected at a previous meeting.

Transportation Protocol

1) If there's a new or change to transportation for a student, it must be supported by Special Transportation being indicated on the IEP.

2) The case manager or requestor will fill out the transportation tab under Demographics on IEPOL.

a) The following information must be filled out on the transportation tab:

• school year

• Requested start date for transportation

• Pick up and drop off address

• Equipment needs on the bus (ie car seat, safety vest) or if para/nurse is needed, and any pertinent student info.

• If para/nurse is needed on the bus for a student, teachers need to provide their name and phone number

• whether parent/guardian/designee needs to be present at the drop off

3) The case manager or requestor will contact Katie Newbaum with the request.

4) Katie makes sure that the IEP and Special Transportation notes are in Skyward (Transportation's software only talks to Skyward) then puts in the request to Transportation.

5) Transportation has 5 SCHOOL DAYS to complete the request (per bargaining agreement.) It is important to prepare the family for this delay.

6) Transportation contacts families directly to confirm and inform of route and bus number.

1.25.22

Elementary Resource:

Building Administrators Received the following Message about Elementary Resource Groups late last week:

Please make sure that you continue running Special Education groups for their fully scheduled minutes. We are obligated to serve the minutes of a student's IEP. This includes groups in Resource Programming. These group sessions can be longer than 15 minutes. Please use mitigating strategies, including physical distancing, masking, or schedule shifts to meet the minutes of the student’s IEP.

If you are struggling to provide mitigating strategies, please work with your Program Manager to problem solve the individual situation.

Progress Notes:

Please have them completed in IEPOL no later than February 4th, 2022.

Progress Notes need to be delivered in agreed upon way to parent/guardian. If a family has asked for mail, we print and mail, email-send via email, IEPOLConnect-send.

First Semester IEP Deadline for Payment:

February 2nd, 2022.

1.17.22

COVID Updates:

COVID-19 Dashboard update

The volume of cases being reported to our schools, as well as staffing shortages, is impacting our ability to quickly update our COVID-19 Dashboard with the latest information. We will continue to work diligently to get this information updated as quickly as possible. In the meantime, here is the latest information we have: bit.ly/ESDCoviddash.

The Communication below went out to Building Principals on Friday. Please review and work with them if you are quarantined or moving to remote!

Quarantined

*If you are quarantined and your classroom/students are in person* Special Education teachers can have the option to work 3 hours and 40 minutes, remotely, if a Special Education Teacher has a sub due to quarantine, are able to work and have IEP meetings. Please have them subtract this the time this on their leave or note it on the HR 100 if submitted.

*The decision to work is the employees and how they feel. We want to ensure that we continue to conduct and complete our Special Education paperwork in the most timely manner, if at all possible.

*If a Special Education Teacher believes they have more than 3 hours and 40 minutes of work, please work with your Program Manager for Teaching Programs to determine a course of action.

If a Special Education Teacher has a sub due to quarantine, is unable to work and has an IEP meeting please have them reschedule with the family.

Elementary Classroom Moving to Remote

When there is a classroom that moves to remote, we will be reaching out to Special Educators (cc' Building Admin) to provide resources for their next steps into remote. Just a note, there are some situations where a staff member will be supporting students in person and remotely. This does not have to be done at the same time, but may require some schedule changes throughout the day.

For Resource Teachers: Please work with them to ensure they have time to prepare for the students moving to remote, they will likely still have students in person so each case will be unique. If you need support in problem solving this, please reach out to Liz Spier, Karly Kline, or Hayley Etnier.

Progress Reporting:

Progress reporting in IEPOL is completed twice per year on the same schedule that general education completes grades. For progress reporting in IEPOL remember to:

Select appropriate progress from drop down menu:

• ES - Emerging skill demonstrated but may not achieve annual goal within IEP duration

• IP - Insufficient Progress demonstrated to meet this annual goal and may not achieve during….

• M - Mastered this annual goal

• NI - Not been provided instruction on this goal

• SP - Sufficient Progress being made to achieve annual goal within duration of the IEP.

Add individualized comment for each goal:

• Name of staff providing comment/data.

• Date (ex. January 2021)

• Data that qualifies the progress made, along with a sentence or two that explains the data for families.

• If IP, or ES marked, explain areas of concern and need.

• If NI marked, explain why instruction hasn’t been provided.

Secondary Grading/Report Card Information:

As we approach the end of the grading period, we wanted to remind you that we are now returning to pre-covid grading practices. This means that,

• NC - No Credit grades are no longer being used. Students who receive a non-passing grade should receive an F.

• I - Incomplete grades should only be used if you are giving the student some extra time to complete work and will be going back to change the grade once the work is completed.

• Pre-covid guidelines apply for students with grade adjustment accommodations on their IEP.

• 1st Semester grades from the 2021-2022 school year will be used to backfill 2nd Semester grades from the 2020-2021 school year. This backfill practice will be discontinued after this semester.

Elementary Grading: Below is the first semester grading and report card information which also includes important dates. This EEA/ESD co-created document was also shared in October and there are no changes from what was shared then. Please disregard this if you already have this information on your calendar.

Elementary report card information can also be found on the staff workspace.

Thank you for your hard work and the care you put into communicating with families through report cards.

Office Hours:

1.27.22

Join Zoom Meeting

ID: 89464723738

Password: 009038

1.10.22

We made it through the first week back! This continues to be an extraordinary time in education and in our world. Things are changing rapidly and this requires cognitive flexibility like we haven't been tasked with before. Thank you for continuing to center student well being in your work.

PD: In response to the continuing pause on PD the Job Alikes previously scheduled for February 7th and February 14th are being cancelled.

We are committed to continuing to offer direct points of connection through office hours. Please see the Special Education PD Calendar for the most up to date schedule.

Special Education Manager: We wanted to reach out to share with you all some exciting news for Melissa. She recently accepted a position as the Executive Director of Special Education for the Stanwood Camano School District. We want to thank her for the work and leadership she has shared with us over the fall and winter this school year! We are working on a plan to ensure the schools she has supported move through the year seamlessly. Melissa will continue to support the South Side Schools until her departure. We will be sharing out a plan as it is finalized.

Recovery Services: Guidance on delivery of Recovery Services will come later this year. At this point, for the Recovery Services consideration tab on IEPs please modify either of the following statements to reflect your situation:

For the student who qualifies for recovery services:

The IEP team determined that [student] would benefit from recovery services. Recovery Services will be delivered based on school district guidance.

For the student who does not qualify for recovery services:

The IEP team determined that [student] does not need access to Recovery Services. This determination was made based on data from March 2020 through April 2021 measuring progress towards IEP goals.

1.3.22

Welcome to 2022 and Happy New Year!

We are working on additional communication around Recovery Services with the changes that occurred pre-Winter Break. Additional communication will come to you via email.

Optional Morning Office Hours (7:30-8:15am 1.6.21):

Join Zoom Meeting

ID: 85970719421

Passcode: kWMYeRIY

New to ESD Optional Office Hours (3:00-4:00pm 1.6.21)

Join Zoom Meeting

ID: 86438947498

Passcode: eD7HA05t

12.13.21

Office Hours: Thursday Morning!

Join Zoom Meeting

ID: 82116572559

Passcode: Pk6Vta9W

Recovery Services Checklist for Reference: Link

12/6/21

Recovery Services: Thank you all for joining us on Friday to walk through next steps with Recovery Services. Below are the slides and zoom recordings. From our conversations on Friday afternoon, we have a few additional tools we will be putting together and sharing out in the next week. Thank you again for your work on this and continued support of students!

Caseloads: If your caseload is not accurate (i.e.: a student is listed on the sheet Doris shared that is not on your caseload), you need to update your caseload in IEPOL, as that is where Doris confirmed caseload lists!

Team Considerations Link: Example of Team Considerations in Detail

Training Slides: Link

Secondary Zoom Recordings for Reference:

Copy the link below to share this recording with viewers:

https://edmondsschools.zoom.us/rec/share/BPYu9PQiA7sozGTzHzvn67ZQqAgj0BAfhHTpX99LTFSzqYtOmqWplTdV0FHI5824.X3L0fP-yKoR5wEOP Passcode: 0H#9x6Wt

Elementary Zoom Recordings Reference:

Copy the link below to share this recording with viewers:

https://edmondsschools.zoom.us/rec/share/AtZcze4QCJLgBSd5cnXCSJz_8D7bX4UaGebpq47k9p4_wM3lTCbVdBeRp7_tYOzk.rqLiCruC85lq_v9g Passcode: yBTJ7!qL

11.29.21

-----Information-----

*Update on dates of distribution. As soon as we have finalized language from HR and EEA we will get it sent out!

Special Education has requested and has approval from Cabinet to work with Special Education Teachers in the afternoon of Friday 12.3.21.

We appreciate the importance of having Special Education teachers working with building teams and try to not take that away, and we have to meet with you all to provide guidance for Recovery Services.

For the next steps of Recovery Services in Special Education, Special Education Teachers/Case Managers will play a key role in communicating with parents/guardians and documenting the offers of recovery services in students IEPs.

Required Trainings:

We will meet with Secondary Teachers/Case Managers from 11:45am - 1:15pm via zoom. (Links to follow)

We will meet with Elementary Teachers/Case Managers from 1:30pm - 3:00pm via zoom. (Links to follow)

We will be sending out additional communications between now and when we meet.

If you are a person that likes to 1. review, 2. process, and 3. Q&A here is the timeline:

Recovery Service Communication Email: 11.29.21 (POSTPONED: We are waiting for finalized language with HR and EEA. We had anticipated it being to us today).

Student Info Email: 11.30.21

Teacher Required Training: 12.3.21

If you are a person that likes to 1. listen, 2. process, 3. review, 4. Q&A here is the timeline:

Recovery Service Communication Email: 11.29.21 (POSTPONED: We are waiting for finalized language with HR and EEA. We had anticipated it being to us today).

Student Info Email: 11.30.21

Teacher Required Training: 12.3.21

Office Hours: 12.9.21 3:30pm - 4:30pm

11.22.21

-----Information-----

Thank you Teachers!

This has been a very interesting start, that has left us all thinking, this is likely the hardest year we have had in education. While we don't have the data to determine that yet, we know that is how it feels. Thank you for showing up, for hanging in there through the fall, and for being there for students!

We hope that you have a fantastic break at the end of this week and that you find time to take care of yourself and your families!

5 Self-Care Practices for Every Area of your Life

-----Action Items-----

Special Education has requested and has approval from Cabinet to work with Special Education Teachers in the afternoon of Friday 12.3.21.

We appreciate the importance of having Special Education teachers working with building teams and try to not take that away, and we have to meet with you all to provide guidance for Recovery Services.

For the next steps of Recovery Services in Special Education, Special Education Teachers/Case Managers will play a key role in communicating with parents/guardians and documenting the offers of recovery services in students IEPs.

Required Trainings:

We will meet with Secondary Teachers/Case Managers from 11:45am - 1:15pm via zoom. (Links to follow)

We will meet with Elementary Teachers/Case Managers from 1:30pm - 3:00pm via zoom. (Links to follow)

We will be sending out additional communications between now and when we meet.

If you are a person that likes to 1. review, 2. process, and 3. Q&A here is the timeline:

Recovery Service Communication Email: 11.29.21

Student Info Email: 11.30.21

Teacher Required Training: 12.3.21

If you are a person that likes to 1. listen, 2. process, 3. review, 4. Q&A here is the timeline:

Recovery Service Communication Email: 11.29.21

Student Info Email: 11.30.21

Teacher Required Training: 12.3.21

Office Hours: 12.9.21 3:30pm - 4:30pm

11.15.21

-----Information-----

After School Para Meetings (Self-Contained Programs):

Your paras are authorize 2 hours a month per para for para meetings. If you were previously approved for 4 hours, this will be a change.

You and your classroom can determine how to break up that time (30 minutes a week, an hour every other week, etc.).

Please send the timesheets to Hayley.

Office Hours this Week:

Thursday Morning 7:15-8:15:

Join Zoom Meeting

ID: 88186600178

Passcode: ow3C8wa4

Next week Thursday Afternoon!

-----Action Items-----

Trigger is 11.18.21 (This Thursday). Please complete the following process:

1. Please submit a PDF of your caseload to the google folder

   1. Secondary Google Folder

   2. Elementary Google Folder

2. Complete the Trigger Form (initials required for verification of caseload)

   1. Secondary Trigger Form

   2. Elementary Trigger Form

11.8.21

-----Information-----

We are excited to welcome Lexi Welch (welcha346@edmonds.wednet.edu) to Special Programs in Edmonds! She will be the Office Coordinator for the North Schools and she starts today. Connie Blevins recently took a position as a Prof Tech in our department, with a primary focus of IEPOL support. We are excited for both of these additions to our team!

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SEAC Parent Referrals: We are looking for SEAC Parent Referrals from Case Managers! These parents help facilitate collaboration between students, parents, staff, the Board of Education, and the community in order to promote inclusion, understanding of, respect for, and support of all children with disabilities and special needs in our community.

Link

11.1.21

Welcome to November!

-----Information-----

IEP Signatures: For clarification- Link

Updates based on the district guidance we received today around Professional Development.

We are continuing to adapt our practice and support as things change. We appreciate your understanding as we do this. We are committed to supporting you. You can depend on the the following:

Monthly Meetings with Building Special Education Teams: There are some buildings that have not yet scheduled their monthly meetings. We have and will reach out again to your Building Admin to get them calendared. This is your time as a Building Special Education Department to discuss your department celebrations, challenges, and student needs. We are present to support the process and needs specific to your buildings.

Optional Office Hours: weekly on Thursdays (Rotating between the Morning or Afternoon. See Special Education Calendar- Link)

This is a great space to access Special Education Teaching Programs Leadership for questions from the memo, emails, or other pressing matters that are coming your way. They are set up on Thursdays so that we can be available to problems solve through any questions/wonderings from the memo or mid-week email!

Special Education Updates and Legal Guidance: will be sent in the memo- Monday's (Located specifically on the Teaching Page- Link) and via email Wednesdays.

Optional Professional Development (Asynchronously): Will be ready for access on already scheduled PD Days set for December and is for those who have expressed interest in continuing their learning and growth to develop meaningful IEPs that serve students, and meet legal compliance. (Location of PD will be held in Canvas).

10.25.21

-----Information-----

Our Education Service District (ESD) is offering two different PLC opportunities if you are interested!

Here are the pdEnroller Links for the following classes:

High School Transition & Life Skills PLC

https://www.pdenroller.org/nwesd/catalog/137600

New & Nearly New Special Education Teacher PLC

https://www.pdenroller.org/nwesd/catalog/137519

-----Action Items-----

Boom Card subscriptions: If you are interested in having a Boom Card subscription please complete this form by Tuesday 10/26 by end of day.

PD Portal: Please find the Course: 4513-Special Education Job-Alike, from our Job Alikes in October!

SEAC Parent Referrals: We are looking for SEAC Parent Referrals from Case Managers! These parents help facilitate collaboration between students, parents, staff, the Board of Education, and the community in order to promote inclusion, understanding of, respect for, and support of all children with disabilities and special needs in our community.

Link

10.18.21

Support Request Forms (Also located in Resources Tab):

Social Emotional Behavioral Student Support Form: This form must be submitted by the School Psychologist if the student is served in General Education or Resource Room and by the School Psychologist and IEP Case Manager if in a self-contained program. If you are in a different role, please connect with the School Psychologist and discuss the student case to decide how to proceed.

Evaluation or IEP Support Form: Evaluation or IEP case manager can submit this support form to request assistance with:

Evaluation planning

Eligibility decision making support including SLD professional judgment

Evaluation or IEP IEPOL system support (how to complete in the online system)

IEP development (goals, accommodations, minutes, complex student support)

Curriculum and Instructional Materials Request: This form is used to request specific materials or to indicate an instructional need. Before completing this form please check with your building to see if there are resources being stored that you can share or use.

Instructional Support, Classroom Management, Progress Monitoring: Complete this form if you are looking for coaching or help with instruction, classroom management (tiers 1 and 2), or progress monitoring

Date: 10.11.21

Updated Who To Call for Support: Linked is the updated outline of who to call for support in Teaching Programs.

Job Alikes: Just a reminder Job Alikes are required. If you are unable to make it, please work with your Principal and Program Manager for next steps! Looking forward to seeing everyone in the next few weeks!

Date: 10/4/21

-----Information-----

Updates in Teaching Programs:

Leave:

Director Alicia Carter is taking a leave through the end of January. If you have a meeting that Alicia was scheduled to attend, please reach out to Melissa Robertson and we will get it covered!

Who to Call:

We will be sending out the updated "who to call" protocol via email soon. We know that y'all have done a great job to reference the who to call doc with our organizational changes, we appreciate that and want to make sure we continue to provide you the most up to date information!

Job-Alike Updates

We look forward to meeting with teaching staff in the upcoming October 11 and October 18th Job-Alikes. Along with the school day trainings we will be adding an evening time for those that would prefer to come after school. The schedule will be as follows:

October 11 - Northside Schools

• 9:00-11:30 Self-Contained Teachers DK-21

• 12:00-2:30 Resource Teachers K-12

October 18 - Southside Schools

• 9:00-11:30 Self-Contained Teachers DK-21

• 12:00-2:30 Resource Teachers K-12

October 18 - Evening Session Option

• 4:00-5:30 All Teaching Staff

Notes regarding Subs:

Substitutes should be reserved for a full day if possible to be shared with morning self contained teachers and afternoon resource teachers within your building.

Secondary Schools-

We realize that subs are assigned at the secondary schools earlier than the start time of the training. The first couple of hours would be a good time for self-contained and resource teachers to take their planning given that the training times may interfere with those hours.

When reserving subs for the school day times use HRTF: 190526

For the after school session please send your timesheets to Connie Blevins (North) and Doris Brunson (South).

9.27.12

-----Information-----

Job Alike Dates: Are in the Special Education Calendar!

In order to accommodate sub needs, we are holding Job Alikes two Monday's a month, and are meeting by Self-Contained Programs/Resource and North and South Schools. Clock Hours will be offered.

Please use this HRTF 190526

Office Hours: Are in the Special Education Calendar!

Offered weekly and are a time for follow-ups needed and/or questions around memo content or any other pressing content.

Acadience Training for Elementary Staff:

Acadience Reading K-6 is a powerful universal screening tool. The district adopted it as the Dyslexia Screener for K-2 students. Administering to K-2 students is a requirement. The special education department suggests that it be used for 3-6 students who have reading as an area of SDI.

We will be offering two trainings for Acadience; a refresher for teachers previously trained and a comprehensive training for new teachers and those who have not used Acadience previously. The refresher training is 10/6 from 3:00-4:00; primarily for Resource Program staff. The comprehensive training is 10/8 from 12:30-3:30; primarily for Intensive Support staff and new teachers.

The trainings are optional. Paraeducators can attend and use their enhancement hours if the training is outside of their contract day. We are hoping to record the sessions and offer them as an asynchronous opportunity. We are waiting to hear back from Acadience about permission to do this.

Trainings will be held on zoom. See Special Education Calendar for event and zoom link.

-----Process Updates-----

MSOCs Funds: We are not sending MSOCs funds to buildings this year, similar to last year. If you are needing to make purchases for items specific to supporting students learning and needs, please submit your request through this form! The requests will be reviewed and Student Services will communicate with teams/teachers any next steps. You must have approval prior to submitting for reimbursement.

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9/20/21

-----Information-----

IEP Implementation Memo: Attached in the memo email!

-----Process Update-----

Restraint and Isolation: Special Education Restraint and Isolation forms (attached to email) must be filled out and emailed within 48 hours of the incident to:

• North Side: Connie Blevins at blevinsc@edmonds.wednet.edu

• South Side: Doris Brunson at brunsond073@edmonds.wednet.edu

Please scan and attach them to an email, do not send them through the interoffice mail.

Subject line of the email MUST include R/I; so that emails get filtered to the separate folder and don't overflow their inboxes.

-----Action Items-----

Curriculum Orders: Classroom teachers, if there is curriculum that did not get ordered or needs to be ordered: please send your requests to Connie and Doris! They will be putting in an order on Tuesday night (9.21.21) and we want to make sure everything is there!

9.13.21

-----Information-----

ALL Teaching Staff Recovery Services UPDATE:

We had a fantastic summer assessment team that reviewed recommendations from the spring. We have a number of students recommended for Recovery Service. We have sent out a survey to families of recommended students to gather interest in school year and summer programming options.

OSPI is requiring us to also discuss Recovery Services at the Annual IEP.

We will be sharing out with you:

• • Guidance for the conversation around recovery at the IEP meeting including specific situations for:

    • Your students who were recommended.

    • Your students who were recommended and parents responded to the survey.

    • Your students who were not recommended initially.

• Guidance for Next Steps when in the conversation at the IEP.

We understand that there are IEPS that have occurred this past week and will be occurring in the coming week. We will also provide guidance on how to address those annual IEPs that have already been held with ease.

We are continuing to work hard to organize this in a way that makes the conversation easy and the process smooth to meet the needs of providing Recovery Education to our Students. We hope to have this to you all very soon!

Acadience Update: We will have more information on Acadience Training's coming soon. Please contact Doris or Connie if you are needing books ordered and be watching for training information!

Intensive Support Teachers: As a reminder, state testing from Spring 2021 continues into Fall 2021.

The Fall test window for WA-AIM is September 27-November 23.

WA-AIM students who were not assessed in the Spring are to be assessed in the Fall. Any content areas that were not completed in the Spring will have to be re-done this fall, as we were told incomplete records would not carry over.

Parent refusals (aka opt-outs) that were reported last spring are still on record, however, I want to encourage you to check again with parents to make sure that still stands, as their logic in the spring for refusing, might not be the same now.

Students will be assessed in the Fall based on their grade level from last spring. When I load students into the DRC system (and I'm not sure yet when that will be), I will be loading them at that Spring 2021 grade level. Then, once this test administration is complete, at some point they will clear the system and we will reload the students at this year's grade level for Spring 2022 testing (dates for that test window have not yet been published).

For Fall, I'm not sure yet if your 2020-21 user account in the DRC system will be what will drive this Fall test administration, or whether I will have to update your accounts for this, but I'll send out more information when I know it.

Spring WA-AIM test scores are available and sent to you by Kieran Edmundson.

PD Offering: Check out the PD section for information about ongoing professional development offered through the Special Education Technology Center.

-----Process Updates-----

Requesting support from Student Services:

• Requesting Support Flow Chart

• Here is the request form to be used when requesting supports. In the past this was only used for Behavior Support. We have expanded its purpose to all needs.

-----Action Items-----

Vaccination Verification: Please submit your Vaccination Verifications as soon as possible. Please see the email from HR for specific details. You have several options to complete this:

• • • You can verify at your worksite (e.g., one that you work at more than .5 FTE)

    • You can verify in-person at the ESC on 9/15 from 9am to 4pm

    • You can email a copy of your vaccination documentation to vaccineverification@edmonds.wednet.edu

9.6.21

Have a fantastic first week with students! We will be out in buildings throughout the first weeks and will stop by to say hi, if it fits into your schedules (ie: we don't want to interrupt a lesson or activity- so we will be mindful of the what is happening)!

-----Information-----

Optional Office Hours: We will be hosting optional office hours on Friday. There is no agenda, just time, set aside, we will be available via zoom! (Links in the Calendar: Special Education Calendar or below)

FRIDAY MORNING: Topic: Office Hours

Time: Sep 10, 2021 07:15 AM Pacific Time (US and Canada)

Join Zoom Meeting

https://edmondsschools.zoom.us/j/89185631648?pwd=ZURwRmxBWWtzenQwa05vbGhrOHRJUT09

Meeting ID: 891 8563 1648

Passcode: t36C2atK

One tap mobile

+16468769923,,89185631648#,,,,*78428337# US (New York)

+16699006833,,89185631648#,,,,*78428337# US (San Jose)

FRIDAY AFTERNOON: Topic: Office Hours

Time: Sep 10, 2021 03:00 PM Pacific Time (US and Canada)

Join Zoom Meeting

https://edmondsschools.zoom.us/j/86146681688?pwd=WnJxK3UxQ05aVUZaTjN6NGJJWnIrQT09

Meeting ID: 861 4668 1688

Passcode: wzvO99Og

One tap mobile

+16468769923,,86146681688#,,,,*49233329# US (New York)

+16699006833,,86146681688#,,,,*49233329# US (San Jose)

Learning Management System (LMS): Please see the shared message from EEA and Edmonds School District around expectations for the LMS. There may be situations where the health department may order entire classrooms to quarantine if there is an outbreak. If that occurs, we need to be prepared to pivot from in-person to remote learning for those classrooms. In this instance, teachers will teach via Zoom, and students will access Zoom links and materials much like they did last year through a learning management system. To address this need, we are asking all teachers to have classroom learning management system pages ready to be accessed by students if and when a move to remote learning is required. The district time on Thursday will include an hour of LMS time for key reminders, updates and expectations related to your LMS setup. Templates are available and we have provided quick setup guide links below. There is not an expectation that teachers will use the LMS unless we need to make the move to remote instruction. If you have any questions or need support in setting up or updating your LMS, please contact your instructional tech coach.

Mask Wearing: Please review the Continued Guidance Regarding Mask Wearing. Masks are required to be worn in the Edmonds School District when on site.

-----Action Items-----

Vaccination Verification: Please submit your Vaccination Verifications as soon as possible. Please see the email from HR for specific details. You have several options to complete this:

• • • You can verify at your work site (e.g., one that you work at more than .5 FTE)

    • You can verify in-person at the ESC on 9/15 from 9am to 4pm

    • You can email a copy of your vaccination documentation to vaccineverification@edmonds.wednet.edu

9.1.21

-----Information-----

Who to Call for Support : Please use link to review Who to Call for Support as questions/concerns arise throughout the school year.

Monthly Meetings: We sent a request to your building administrators for dates/times to your Special Education Department Monthly Meetings. Our interest is to attend, get to know you/your team, help problem solve and support each buildings Special Education Department. We have heard from some but not all schools and know that dates/times will likely be determined upon your return. We will be reaching back out soon and wanted you all to have a heads up!

Special Education Calendar: We will be using the Special Education Calendar this year, it will be updated by the end of this week. The calendar will include our scheduled professional development/Job Alikes, optional PLCs, SEAC (Special Education Advisory Council) Leadership meetings and Parent nights, and other Special Education Events.

Special Education Professional Development: Outline of Dates/Times. Please note TBD will be adjusted, we want to make sure the optional sessions are accessible on a rotation throughout for all start times. Teams will be notified of their Job Alike times in the coming weeks.

Safety Care: Please review the linked document for information on Safety Care (the new Right Response)

IEP Prep Days Information: Please see this week's memo email for attached IEP prep documents for the 2021-2022 School Year.

Next Week: We will have updates on Requesting Support/Funds, Learning Management Systems (as it applies to you), and Before and After School Office Hours as we kick off the year!

-----Process Updates-----

Monthly Caseload Review: We will be working together with building teams to ensure caseloads are reviewed and updated monthly. This will help to ensure that IEPOL stays up to date with any changes to case management and/or student moves across the district. For expectations and guidance please review this Process Update. *This will be sent to a point of contact at the building. We are working with each site to identify that person- It is still in process.

-----Action Items-----

Caseloads: This September will be more unique than others because of the opportunities for families to transition between In-Person and K-8 Online Academy and e-Learning. As with any start to the year, it is important to check for accuracy. If there are changes needed please work with your appropriate Office Coordinator:

Connie Blevins (North Schools)

Doris Brunson (South Schools)

IS K-12/ISES/ILS: Please access your caseloads in IEPOL.

Resource: Please follow your standard operating procedures for establishing caseloads at the building level.

Note: We are in the process of hiring our remaining Online teachers. We will be moving those students in IEPOL in the next two days.

Can't find what you are looking for... Dont forget to check out the Staff Workspace