5/4/22

Psychs:

• At the end of every school year, Edmonds School District submits the Consent to Initial Evaluation Timeline Report to OSPI. In this report, the district must include students for whom consent was received, but the eligibility process will not be completed by July 1st.

• When you receive consent for an initial evaluation and will not be completing the eligibility process by July 1st, complete this form with the student's name, DOB, building the student was attending when consent was received, and the date of consent. A GT record must be created for these students in IEP Online before the school year ends.

3/28/22

All:

• The memo will not be published on a regular basis going forward. I will make sure to email time sensitive information.

• Please continue to schedule your observations.

• Timeline for observations:

  • PGAP: all observations must be completed by May 26. Please keep in mind that you must complete your end of year paperwork and have your end of year meeting by June 17.

  • Long Form: all observations must be completed by April 29. Please keep in mind that you must complete your end of year paperwork and have your end of year meeting by May 6.

3/21/22

All:

• Please continue to schedule your observations!

3/14/22

All:

• Each team has a google site and a shared drive with your documents. Please make sure you have these bookmarked and have access. If you don't, please let Charlotte know!

OT/PT:

• Please use the OT/PT Curriculum/Materials/Equipment Requests form to request Pauline purchase items for you.

• This has also been linked on your OT/PT team google site.

3/7/22

All:

• Team and Leadership Team meetings will happen at their scheduled times this month.

  • • IDST leadership team will be rescheduled so Jo can attend.

• Watch for an email with your preferences forms for the 2022-2023 school year.

• ISSD Admin Update:

  • • Jo and Charlotte are splitting Kate's observations.

    • Please see the updated list here and schedule your observations!

    • If you are supervised by Jo...

      • • Jo will be working Tuesdays, Thursdays, Fridays for the rest of March.

        • Jo is not available after 3:15 on Tuesdays during March.

        • In April, Jo asks that you do not schedule observations on Wednesdays.

    • If you are supervised by Charlotte....

      • • Charlotte is available every day 7:45am-5pm (although she will be out March 7, 8, and 22).

        • Please let her know if you are struggling to find a time, as she can often rearrange her schedule to make it work!

2/28/22

All:

• Reminders for Protocols & Test Kits:

  • • Psych Protocol & Test Kit Request Form

    • SLA Protocol & Test Kit Request Form

    • Please remember to check test kits and request protocols immediately upon receipt to ensure that you have the necessary protocols

    • New Contact: sped_records_team@edmonds.wednet.edu

      • • Please use the above email for any questions or requests for protocols and/or test kits.

        • That will reach Katie Newbaum, Khevna Mehta, Heather Adona, and Eyleen Uculmana all in one place.

        • You are also always welcome to reach out to any one of them directly. They are here to help!

• New Guidance: Zoom Attendance Report

  • • The Records Team will be asking for Zoom Attendance Reports in lieu of a parent signature on evaluations for compliance. Though we previously accepted zoom invites initially during COVID, we will no longer be able to accept those as proof of the parent's participation.

    • Please contact Hayley Etnier or Alicia Carter for any questions on best practices on the above information.

2/22/22

All:

• Upcoming Equity Trainings for Certificated Staff:

  • • Session 1: March 18 (3.5 hours)

    • Session 2: May 20 (3.5 hours)

    • More info to come--both are required!

• Updates regarding Interpretation Services:

  • • Many thanks to Laura Gould, Lisa Radziwanowicz , Valerie Rahill, Karin Olson, and the entire SLP ML Committee for their advocacy on this!

    • Please review the updated 21-22 Interpretation/Translation Services Procedures as it outlines the changes we agreed to (page 2-3: Special Services Team Only).

      • • When testing a student...you can use Andromeda or RISNW. Complete this request form and send via email to the vendor & CC: Elizabeth Puga (pugae761@edmonds.wednet.edu).

        • When requesting an interpreter for an evaluation or IEP meeting...please complete the form to request an interpreter (also on your team pages on the Home page).

    • This is a list of active on-call district interpreters.

SLA:

• Please remember to check test kits and request protocols immediately upon receipt to ensure that you have the necessary protocols!

2/14/22

All:

• ISSD Admin Updates:

  • • From Dana Geaslen: We wanted to inform you of a change in Student Services administration. Kate Pothier, Special Education Manager, has resigned her position effective February 22, 2022. She will be joining the Everett School District. We wish Kate well in her new position and thank her for her contributions and commitments to our students, families and staff. We will be posting an interim manager position for the remainder of the school year.

    • If you are supervised by Kate... please continue to contact Pamela Peters with your questions and she will ensure they are answered in a timely manner. If you had an observation scheduled, please cancel it and wait to reschedule until we receive information.

    • If you are supervised by Jo... please continue to contact Pamela Peters.

    • If you are supervised by Charlotte... please continue to schedule your observations and contact her as normal.

SLA:

• Please use this form to request curriculum/material purchases. It is also linked on the SLA team page on the Main page, Team page, and Therapy page.

OT/PT:

• Charlotte is working on a form for you! Timeline is to complete it within the next week, then send to Leadership Team to approve, and then share with the whole group.

2/7/22

All:

• ISSD Admin Updates:

  • • All ISSD team meetings and leadership team meetings are cancelled this month.

    • School Social Worker meetings will happen later this month.

    • If Charlotte is your supervisor...

      • • Please continue to schedule your observations and contact her as normal.

    • If Jo or Kate are your supervisors...

      • • Please contact Pam Peters. She will assign someone to consult with you.

        • Please schedule your observations after February 18 (if with Kate) and after March 1 (if with Jo).

• Pauline created Who To Call Student Services so you know which support staff to call and for what! This will also be permanently posted on the Resources page of this site and your individual team sites (on the Home page and the Staff Directory page).

• Please see the attached regarding the Edmonds School District Restraint and Isolation Policy and Procedures slides. These slides are available on the IST website along with other information regarding related content from Safety Care training.

  • • Teasha Corrado and/or Kathie Davis will also record an asynchronous training opportunity on the PD Portal for staff to take and review the content from these slides.

    • Please reach out to one of them if you have any questions!

• New updated WAC on DD eligibility: "Students who qualify under the developmental delay eligibility category must be reevaluated before age ten and determined eligible for services under one of the other eligibility categories in order to continue receiving special education services."

SLPs:

• Home AAC iPads: NOW is the time to start working to get home AAC iPads for your students who are relying on a school device for communication. Students need their own AAC device over school breaks, during the summer, or if they move to another district. Once you know that a student can use AAC at school, it's time to get them their own!

  • Possible funding options include:

• Ablenet Quicktalker Freestyle: a funding program that works with insurance to streamline the process of getting an AAC iPad funded. They send a trial device with ALL additional equipment necessary (keyguards, switches, etc), provide templates for letters of medical necessity, and support families and school SLPs from start to finish.

• Medicaid: students who are covered by Medicaid can get one speech generating device every 2 years. School SLPs work with the family and case manager to get approval for an iPad, case, and AAC app.

• Ben's Fund: Autistic students can apply for a grant through Ben's Fund to pay for an AAC iPad. "We provide support to children and young adults with autism through financial assistance. From therapies to equipment, we support Washington families by easing some of the financial strain associated with autism. Ben’s Fund grants are available for up to $1,000 per qualifying child or young adult, per award year."

1/31/22

• WEA certification 101 for ESAs: if you missed this class the first time, don't worry! It is offered again on March 9th, 4:30pm on zoom. Clock hours provided. It covers everything you need to know about maintaining your ESA and how to do a PGP for 25 clock hours each year. Register here: https://www.washingtonea.org/home/events/type/sql/event/6991/

1/24/22

All:

• ISSD Admin Updates:

  • We are being assigned to cover staff absences in buildings, so may not be available for the foreseeable future. We will return calls and emails as quickly as possible. We hope to see you when we are out in buildings!

1/18/22

All:

• WEA is hosting a training Wednesday 1/19 on ESA certification maintenance requirements and Professional Growth Plans (PGPs). PGPs are an opportunity to get 25 clock hours each year for free!

• ISSD Admin Updates:

  • • Kate is currently on leave as she is a parent of a student who is currently remote. She will hopefully return to work on January 20.

    • Kate and Charlotte have be assigned to cover staff absences in buildings, and consequently may not be available.

    • Jo is available for consults and emergent issues.

    • Your evaluator will stay the same but please know we may not be available to do observations for the foreseeable future as we are assigned to cover absences.

1/10/22

All:

• Timeline for observations: We highly encourage you to schedule your observations so they are completed by spring break if possible. The end of year gets very busy!

  • PGAP: all observations must be completed by May 26. Please keep in mind that you must complete your end of year paperwork and have your end of year meeting by June 17.

  • Long Form: all observations must be completed by April 29. Please keep in mind that you must complete your end of year paperwork and have your end of year meeting by May 6.

• Trauma Super Conference is free to access this week (1/7 through 1/13): https://traumasuperconference.com/?fid=fb

SLA/OT/PT:

• Please remember that you can always send asynchronous work for students to complete if they have missed a session for some reason. This is not required, but is an option.

1/3/22

All:

• Hard to believe, but it is 2022! We are so happy you are here and we look forward to seeing you!

• Please schedule your second observation.

  • • Use the ISSD PGAP and Long Form Meetings Calendar (more details in the 10/18/21 post).

    • If you are on long form AND in your third year, you will need to schedule a third formal observation as well.

• Welcome to Gabbie Lanier, School Behavior Analyst, who has filled the open BCBA position starting today! She will be working with the other BCBAs and larger intervention team to support staff and students. Gabbie held the school behavior analyst position with Monroe School District prior to coming to Edmonds.

IDST:

• FREE RBT training

• There is an updated R/I form. Please discard old R/I forms and replace with this new Safety Care oriented form.

• Presentation on Social Anxiety Disorder Identification and Treatment with Dr Jonathan Shaywitz, MD: What exactly is social anxiety disorder, why is it on the rise, and which interventions work the best? These are some of the questions Dr. Shaywitz, MD, addresses. Social anxiety disorder can masquerade as other behavioral issues, and it can become a chronic mental health condition, so identifying it correctly is important for treatment. A differential diagnosis of Social Anxiety Disorder includes panic disorder, agoraphobia, atypical depression, and body dysmorphic disorder. Dr. Shaywitz discusses various pharmacological treatment options and the potential risks of not identifying this disorder accurately. Dr. Shaywitz is a Board Certified Psychiatrist and the Medical Director at Montare Behavioral Health.

  • Social Anxiety Disorder Identification and Treatment Recording

• School Psychologists: Please remember to log out of the Remote Scoring computers when you are done!

OT/PT/SLA:

• Reminder: EasyTrac Medicaid entries are due the 5th of the following month for the previous month.

  • For example, December Medicaid entries are due on January 5.

  • Please catch up on any missing Medicaid from previous months.

12/13/21

All:

• 4 more wake ups until winter break!

• Regarding Timesheets for special education meetings that occur outside your contract hours:

  • • For the purposes of this, you are grouped with Gen Ed Teachers, your building is ISSD, and your office manager/coordinator is therefore Pauline Mallory (ESC).

    • The meeting must be listed as part of the student's record in IEPOL.

    • Please send the timesheet and the documentation to Pauline Mallory (ESC) so she can verify the dates with IEPOL and then Jo will sign your timesheet

12/6/21

All:

• 9 more wake ups until winter break!

• Response to Recent Flooding Events (via WSASP): Recent weather events have significantly impacted communities across Washington State including widespread flooding in Whatcom, Skagit, Snohomish, King, Chelan, and Okanogan counties, as well as on the Olympic Peninsula. Experiencing a dangerous storm, flood, or other natural disasters can be especially traumatic for children and youth, and the devastation to the familiar environment can be long-lasting and distressing. Children look to the significant adults in their lives for guidance on how to manage their reactions after the immediate threat is over. Parents, teachers, and other caregivers can help children and youth cope in the aftermath of a natural disaster by remaining calm and reassuring children that they will be alright.

  • • There are a number of common reactions following a natural disaster; however, children’s reactions may differ according to age and developmental level.

      • • Preschool—Regressive behaviors, decreased verbalization, increased anxiety.

        • Elementary—Poor attention/concentration, school avoidance, irritability, clinginess, aggression, somatic complaints, nightmares, social withdrawal.

        • Middle and High School—Sleeping and eating disturbances, agitation, increase in conflicts, physical complaints, delinquent behavior, and poor concentration.

    • Several risk factors may impact the severity of a child’s reactions. These include exposure to the actual event, personal injury or loss of a loved one, level of parental support, dislocation from their home or community, the level of physical destruction, and pre-existing risks, such as a previous traumatic experience or mental illness.

    • WSASP recommends the following resources to support students, families, and communities who may be impacted by the recent storms and flooding:

      • • Helping Children After a Natural Disaster Infographic: This infographic from NASP is a useful tool to share with families and community members about how adults can help children manage their reactions after a natural disaster.

        • NASP Natural Disasters: Brief Facts and Tips: This webpage contains printable fact sheets in English and Spanish to share basic information and tips on supporting students during and after a natural disaster, as well as links to other resources.

        • NASP Resources to Assist Recovering From Natural Disasters: This guide provides resources for caring for caregivers, suggestions to assist schools to reopen after a disaster, and additional resources for families and educators to support children.

• The Holiday Meals program this year is partnering with Feedme Hospitality & Restaurant Group (owners and operators of multiple quality restaurants in Edmonds, including Salt & Iron, Bar Dojo, The Market & more) to provide families with excellent, ready to heat and serve, celebratory meals over the Winter Break.

  • Please focus on families you know to be in need, and please enter all the requested information to help us best serve the families you are supporting. HOLIDAY MEALS REGISTRATION FORM

  • Meals are free and are on a first come, first serve basis. They are delivered directly to the family on Thursday, December 23rd

  • The meals are designed for families of four and contain the following:

    • • • Green Salad with dressing on the side

        • Chicken Marsala (or Tofu as alternate)

        • Garlic Green Beans

        • Herb Roasted Potatoes

        • Apple Pie Crumble

OT/PT/SLA:

UPDATE 12/19/21: THERE ARE SIGNIFICANT CHANGES. PLEASE HOLD ON RECOVERY SERVICES UNTIL BARGAINING IS COMPLETE.

• Recovery Services: We have a bargaining session with HR and EEA scheduled for this coming Tuesday 12/7 to discuss.

  • • Teaching Programs will offer a school year and a summer option. We do not yet know when or how ISSD will offer.

    • We will have a combined team meeting when we have more details.

    • Until we have an agreement in place...

      • • If you have a team IEP meeting where recovery services are being discussed...

          • • Please inform the parents and teachers that if the team identifies that the student needs OT/PT/SLA recovery services, then you will be in contact with them about the opportunity for services as soon as possible.

        • If you have an SLI/OT/PT only meeting that will occur before the MOU is published...

          • • If the IEP team determines/has already determined that the student does NOT need recovery services, document as indicated by the MOU/guidance for teachers.

            • If the IEP team has already determined they do need services or has not yet discussed it because the student is new to the district, indicate under Other Factors: "Recovery service provision will need to be discussed at a later time."

        • If a student has been initially qualified since last year...

          • • Indicate "Student is newly eligible for special education services, therefore there is no need to review recovery services."

11/29/21

All:

• Reminder: Please submit mileage forms for one month at a time (Business Office request).

• 14 more wake ups until winter break!

11/22/21

All:

• Thank you for scheduling your first round of observations!

• Only 17 more wake ups until winter break!

• There will be a FREE webinar on December 13 & 14th The Body Keeps the Score, Trauma Healing with Bessel van der Kolk.

• Reminder: If you are out sick or taking other leave, please notify Pauline Mallory, your supervisor, and the building you would be working at that day, and then enter that leave into Skyward.

IDST:

• Recording of the Assessment Meeting 11-18-21

• Recording of the 504 Training for New Staff 10-22-21

• Crisis Care Clinic at Seattle Children's Hospital: Community providers and caregivers may contact the Outpatient Psychiatry Triage line at 206-987-2164, option 2, to see if there is capacity and place a referral.

  • • This clinic is designed to help stabilize a student in crisis and set up a care plan.

    • It is an option for a child who is in crisis but doesn't need an ER visit. This would include talking about suicide or having previous suicide attempts.

    • It's not designed for individuals who are just feeling distressed or for individuals who have already received similar mental health and crisis interventions.

    • Students who already have psychiatric help should continue to work with their care team.

    • The clinic works with a family for up to 4 weeks, and their primary goals are:

      • • Avoid a lengthy assessment in the emergency department

        • Avoid a hospital stay unless the child needs it

        • Support the family and offer education about the child's behavior

OT/PT/SLA:

• Medicaid logs should be entered into EasyTrac by the 5th of each month.

  • • Please ensure your logs are caught up by the end of this month!

    • PCG monitors logging activity in EasyTrac but it has been much lower than in previous years.

    • If you are logging recovery services, you need to include a sentence stating “This is a recovery service” in the comments/treatment notes.

    • Thank you for setting aside time to get these entered!

• Recovery Services Updates: For the next steps of Recovery Services in Special Education, Special Education Case Managers will play a key role in communicating with parents/guardians and documenting the offers of recovery services in students IEPs. There will be a detailed communication sent with details between now and 12/3 (anticipated to be out 11/29)

  • SLA: we will be discussing the details at our team meeting scheduled Friday 12/3/21 from 8-10AM

  • OT/PT: we have DVR coming Wednesday 12/1/21 SO we will cover Recovery Services at our 12/15 team meeting. If after reviewing the details (to be sent 11/29), you would like to attend the SLA team meeting (you have several students you case manage!), please reach out to your supervisor OR attend on of the teaching program meetings listed below.

  • The Teaching Programs administrators will be meeting with Special Education Teachers in the afternoon of Friday 12/3/21. You are welcome to join the teaching program meeting if you wish.

    • Secondary Teachers/Case Managers from 11:45am - 1:15pm via zoom. (Links to follow)

    • Elementary Teachers/Case Managers from 1:30pm - 3:00pm via zoom. (Links to follow)

11/15/21

All:

• Please schedule your first observation so it occurs before winter break using the ISSD PGAP and Long Form Meetings Calendar (more details in the 10/18/21 post).

• Only 22 more work days until winter break!

11/8/21

All:

• Please schedule your first observation so it occurs before winter break using the ISSD PGAP and Long Form Meetings Calendar (more details in the 10/18/21 post)

• Support Request Forms:

  • Evaluation or IEP Support Form - Evaluation or IEP case manager can submit this support form to request assistance with: Evaluation planning, eligibility decision making including SLD professional judgment, IEPOL system support (how to complete in the online system), and/or IEP development (goals, accommodations, minutes, complex student support)

    • School Psychologists: Please use this form to request consultation around Professional Judgment for the category of Specific Learning Disability as this will allow us to track and communicate decisions to our office assistants as they are checking records.

  • Social Emotional Behavioral Support Form - This form must only be submitted by the School Psychologist if the student is only served in General Education or Resource Room and School Psychologist and IEP Case Manager if student is served in a self-contained program. If you are in a different role, please connect with the ISSD manager/director for that school to discuss the student case.

SLP:

• You can order shields with drapes from your school building office manager if you did not order any from our centralized process OR need more. They are available from the warehouse for the building office staff to request.

• AAC iPad straps: straps have arrived for our AAC iPads. Fill out the AT/AAC equipment request form and we will send straps to you!

11/2/21

All:

• Please schedule your first observation so it occurs before winter break using the ISSD PGAP and Long Form Meetings Calendar (more details in the 10/18/21 post)

10/25/21

All:

• Update regarding Interpreter Services: Andromeda has verified vaccine requirements as a vendor and can be on campus if needed!

• Please review the Return to Work/School document updated Oct. 1, 2021: COVID-19 Return to School or Flowchart

SLA:

• Please complete this form to let us know if you are interested in continuing your Boom Cards subscription for the 2021-2022 school year.

  • • As this is time sensitive, please respond by Tuesday 10/26 at 3:30pm.

• Evaluation Submission Form - please complete this form once you have completed initial evaluations, reevaluations and assessment revisions

• Open Doors for Multicultural Families is a great resource for families from culturally and linguistically diverse backgrounds, especially those who are new to the US.

SLA/OT/PT:

• IEP Submission Forms are located in three places:

  • • SLA Team Home Page under Helpful Links

    • OT/PT Team Home Page under Helpful Links

    • Special Education Records on this site

Interdisciplinary Support Team:

• Leadership team recommended adding optional Assessment Meetings. These have been sent out as a monthly option for all staff to collaborate and learn together about assessment practices.

• Evaluation Submission Form - please complete this form once you have completed initial evaluations, reevaluations and assessment revisions

10/18/21

All:

• Please schedule your first observation so it occurs before winter break using the ISSD PGAP and Long Form Meetings Calendar.

  • Observations can be in person (if the event is happening in person) or can be via Zoom (if the event is happening via Zoom).

  • Observations are 30 minutes long.

    • • Please consider whether travel time will be needed!

  • Formal Observations require a 15 minute pre conference and a 15 minute post conference. These do not have to be directly before/after the observation, but can occur within a few days of the observation (via phone or Zoom).

  • Informal Observations do not require a pre or post conference.

  • If you are on Long Form, you will need 2 formal observations.

    • • If you are on Long Form and in your third year, you will need 3 formal observations. You can schedule 2 observations before Winter Break.

  • If you are on PGAP, you will need 1 formal and 1 informal observation.

• Special Education Referral Form as required by new WAC regulations is now posted on the Student Services Workspace under Forms Not Available in IEPOL.

• 25 School Days Calendar is now posted on the Student Services Workspace under Frequently Used Student Services Docs

• Join us for Switch It Up in a NY Minute! – 50 Creative Ways to Teach Students with Significant Disabilities to Use Switches on Friday October 22, 2021 from 10:00-12:30! Zoom link

SLA:

• Please complete the form Shield with Drape for Articulation Services by Wednesday 10/20 if you have a need for this PPE. We are processing hauling orders to get these out to you as soon as possible.

  • • • PLEASE NOTE: Whenever possible, limit the use of this PPE option to 15 minutes or less at one time with a student to ensure we are maintaining the safety of both students and you!

10/11/20

All:

• Please schedule your Beginning of the Year conferences so it occurs before October 20

• Please schedule your first observation so it occurs before winter break

• Please be conscious of the extremely high demand for interpreters during conference week. If you are holding any SpEd meetings that require an interpreter, please coordinate with the teacher as interpreters may be scarce. If it is possible to wait, please consider waiting to hold a meeting that requires an interpreter.

SLPs & Psychs:

• Requesting Interpreters for a meeting: request these through your office manager. The office manager will arrange for a district interpreter. Include a brief description of the need as well as the date, time, and zoom link.

• Requesting Interpreters for an evaluation: you can continue to request interpreters through Andromeda. Please CC Elizabeth Puga so she is aware of the request.

Interdisciplinary Support Team:

• Evaluation processes: as we continue to navigate the process of thoughtful and judicial use of standardized assessments based on both the impact of the pandemic and the application of ABAR practices, remember the processes we put in place last year and continue to reach out for consultation on individual students. As a reminder, here is the case consultation sheet:

  • Evaluation Case Consultation

• Developmental Profile - 4: there is no need to request access DP-4 this year; it is available to you in WPS online system. If you need to access the manual, please email Pauline Mallory.

• Leadership Team:

  • 3 Administrators: Jo, Charlotte, and Kate

  • Two elementary team members from different quads: Jennifer Choate (NE) and Monica Moreno (NW)

  • One middle school team member: Emily Forman

  • Two high school team members- from different quads: Cricket Sutton (NW) and Laurie Klavins (SW/SE)

  • One member who works in an assessment role only: Katie West

  • Two at large members from different quads: Mary Woerner (NW) and Amanda Kalberer (SE)

  • One EEA rep member: Annie Rueda Brown

  • One early childhood member: Colin Revoir

  • MSW/BCBA: Latisha Williams

10/4/2021

All:

• Please schedule your Beginning of the Year conferences and your first observation!

9/27/2021

All:

• All team meeting invites have been sent out. Please make sure you have access to the ISSD Calendar.

• Please review the updated guidance about District Reps.

  • • Please note: SLP, OT, PT only IEPs -Special provision for the itinerant service provider only IEPs - The itinerant services provider may be the district representative if the principal cannot attend and the above steps have been followed. (see document linked above for the steps)

Interdisciplinary Support Team (previously Psych/BCBA/MSW):

• PGAP Group Ideas 21-22 - please add any PGAP topics for which you would like to form collaborative groups with your colleagues.

9/20/2021

All:

• It is time to schedule your beginning of the year conversation and your first observation!

  • • Schedule your BoY conversation (15 minutes via Zoom) on the ISSD PGAP and Long Form Meetings Calendar. This needs to occur prior to October 20.

    • Complete your PGAP Planning Sheet and share prior to our meeting.

SLA PGAP Planning Sheet

OT/PT PGAP Planning Sheet

Psych PGAP Planning Sheet

• Share your Part-Time/Annualized calendar (if you are part time).

• Schedule your first observation on the ISSD PGAP and Long Form Meetings Calendar. -This needs to occur before winter break.

• Please review the 2021-2022 Interpretation/Translation Services Procedures as there have been significant updates to the procedures.

• Elizabeth Puga responded to several questions about using Andromeda for evaluations and meetings, and has provided the following guidance:

• "We are making an exception, until further notice, for SLPs and Psychologists to request interpreters through Andromeda directly and to copy me on those requests; this applies to all languages. Although this guidance is temporary, it is outlined in the 21-22 Interpretation/Translation Services Procedures to avoid any future confusion."

Psych/BCBA/MSW:

• Snohomish County is offering an Introduction to DBT Informed School Counseling Strategies 2 Day Training. This opportunity is only for Snohomish County Schools. If you register by October 5, you will receive a free copy of the curriculum.

OT/PT/SLA:

• Both the OT/PT and SLA Leadership Teams have approved the Indirect Service Weeks calendar.

  • • You can always find them on the ISSD calendar, this Weekly Memo ISSD page, and your team sites.

    • They are also highlighted/italicized on the Therapy Documentation form, but I know most of you have already started using this so it's too late!

    • Please remember that Indirect Service Weeks are a recommendation and are flexible based upon your discretion and student need. It is our best attempt to get on the same schedule districtwide, but they are flexible!

• YES, you can see students for longer than 15 minutes. Please consider what PPE you need and follow physical distancing guidelines.

• YES, you can also see students in a hallway if needed. Consider confidentiality and space concerns.

• District Rep for SLI-Only Meetings: Please contact your evaluator with specific questions. We are waiting for more guidance and will let you know ASAP.

9/13/2021

Thank you all for your patience and flexibility last week as we attempted the great caseload shuffle of 2021!

All:

• Please look at the 21-22 ISSD Staff list to ensure your information is correct and you're listed here you should be. We have made some edits due to changes in staffing and assignments. Please let Charlotte know what changes are needed.

• PGAP planning forms will be sent out after Leadership Teams meet this week to approve team goals.

• Check out the PD section for information about ongoing professional development offered through the Special Education Technology Center.

Psych/BCBA/MSW:

• 21-22 Psych Team Protocols

• We are hiring for Office Assistants this week (2 positions replacing Roni among other broader records checking responsibilities). We will not be asking you to submit names to an office personnel member for initiation of an evaluation or transfer. We are working on using the data in IEPOL to run reports to gather this data. Please ensure you are adding projected meeting dates and for evaluations consent dates to help us pull accurate data.

OT/PT/SLA:

• Leadership Teams are meeting this week and will approve the proposed ISW calendar created by your BRs (thank you BRs!).

• For students who are only seen for Speech or Motor therapy and do not attend school for academics: these students should be served at their neighborhood school regardless of service delivery method (e.g., could be in person or zoom).

9/7/21

Have a wonderful first day of school with your students!

All:

• Please use the ISSD PGAP & Long Form Meetings Calendar to schedule your beginning of the year conference with your supervisor. All BoY meetings must be held by October 20.

  • • Please schedule your first observation. This must be completed before winter break.

    • The PGAP/LF planning sheets will be emailed to you from your supervisor.

    • Pauline Mallory has already shared the draft Part-Time calendar. Please submit those to your supervisor at the time of your conference (if needed).

• Health and Safety document - we have heard several questions about small groups! There is no cohorting required per the MOU or the Health and Safety document. You can pull students individually or in small groups (please follow guidelines for social distancing based on the room size) for service provision.

• Please review the Continued Guidance Regarding Mask Wearing. Masks are required to be worn in the Edmonds School District when on site.

  • • While we acknowledge that you may not need to wear an N95, we have given authorization to HR for all ISSD staff to be fit for an N95. Please let your supervisor know if you have not yet been fitted.

• Please submit your Vaccination Verifications as soon as possible. Please see the email from HR for specific details. You have several options to complete this:

  • • You can verify at your work site (e.g., one that you work at more than .5 FTE)

    • You can verify in-person at the ESC on 9/15 from 9am to 4pm

    • You can email a copy of your vaccination documentation to vaccineverification@edmonds.wednet.edu

9/1/21

Welcome back! We know how hard it is to transition back, so please be kind to yourself!

All:

• September 1, 2 and 7 are Supplemental days. Please respond to roll call from Pauline to ensure

• Your DET should meet before 9/30 for a beginning of the year discussion about expectations, concerns, and practices. Please review the Expectations for DET Meetings.

• 2021-2022 Student Services Leadership Site Support

• Health and Safety Updates

• 21-22 ISSD Staff & Evaluator List

Psych/BCBA/MSW:

• Online Registration Instructions to Access

• Transfer Procedures

• Test Kit Assignments

• Please complete the Planning Tool and submit to your evaluator by 9/30 unless you are at prek/MS/school with no shared FTE!

  • Planning Tool - Secondary

  • Planning Tool - Elementary

SLA/OT/PT:

• Your Leadership Teams will work on the Indirect Service Week and get the calendar out ASAP!

• These first two weeks are designated for indirect services to students so please use this time to schedule therapy, visit classrooms, and review goals.

OT/PT:

• Please review principal responses about OT/PT Therapy/Storage Spaces in Buildings and confirm that the space will work! Please let your supervisor know if there are concerns.