Implementation Planning with Data

Welcome to the second August Asynchronous Module

In this session, we will be analyzing and pressure testing our RSSP implementation plans using our Improvement Cycle 1 goals and data.

By the end of the session, Data Fellows will be able to

- Compare their RSSP Cabinet's goals & measurement plan to their implementation plan to identify inconsistencies or opportunities for growth.
- Recommend revisions to strengthen their RSSP Cabinet's implementation plan.

Materials needed:

RSSP Improvement Cycle 1 Goals & Measurement Plan (SY23-24)
RSSP Improvement Cycle 1 Implementation Plan (SY23-24)

Implementation Planning with Data Note-Catcher

Note-Catcher

Throughout the module, you can use the note-catcher to complete session activities, answer reflection questions, and record additional thoughts.

Overview of Implementation Planning

What is an implementation plan?

An implementation plan is a written document that outlines monthly, high-level actions across prioritized strategies and initiatives. It details key steps and timelines in order for a team to meet their shared strategic goals. This plan is an active document and should evolve as teams monitor implementation and progress.

Implementation Planning Process:

When developing an implementation plan, consider beginning with the end in mind. Leverage strategic goals and known deadlines and build backwards, drafting out each step and interim deadline. Your final plan should read like a sequence of steps that build upon one another and result in the realization of your strategic goals by your drafted deadline.

Within the context of RSSP, an implementation plan should be narrowly aligned to your RSSP Cabinet’s agreed upon Goals & Measurement Plan, which includes interim Improvement Cycle inputs, outputs, and outcomes.

Though every implementation plan should be aligned to the Goals & Measurement Plan, there is freedom in how these implementation plans and their trackers look. We've included a few different examples of implementation plans from our Data Fellows Cohort's RSSP Cabinets below.

Activity: As you look through the examples of implementation plans below, consider the following guiding questions:

Where do you see evidence of Improvement Cycle 1 outcomes?
Where do you see evidence of inputs and outputs?
What elements unite these examples? How do they differ?
Think of your own cabinet. What might be the benefits and drawbacks of using this format for their implementation plan?

SOUTHWEST ISD

Southwest ISD uses a Google sheet to track all the actions in their implementation plan. On the first sheet, they capture all their year-long and Improvement Cycle 1 goals, relevant meeting dates, and planned professional learning sessions. On the second sheet, they capture key action steps, owners, and deadlines aligned to each of their Improvement Cycle 1 goals.

CHANNELVIEW ISD

Channelview ISD also uses a Google sheet to capture Improvement Cycle 1 goals on the first sheet of the implementation plan. On the second sheet, specific actions, owners, deadlines, progress, and additional notes are captured for each of their Improvement Cycle 1 goals.

CLEVELAND ISD

Though Cleveland ISD also uses an implementation plan tracker similar to the ones above, they initially charted out their implementation actions in a chart on a PowerPoint slide to map out the monthly cadence of supports for each group of stakeholders. The cabinet then used this higher level plan to backwards map necessary actions to bring these supports to life.

Analyzing Your Own Implementation Plan Protocol

Activity: Throughout the protocol below, you'll analyze and reflect on your own RSSP Cabinet's goals and measurement plan and implementation plan. Head to your note-catcher throughout the protocol to respond to reflection questions. For purposes of illustration, we'll highlight images from Mercedes ISD's goals and measurement plan and implementation plan throughout the protocol.

Protocol

Analyze G&M Plan (5 min): Pull up your district’s Goals & Measurement Plan. What are your Improvement Cycle 1 goals? How are you planning on measuring each of your goals, including both student and adult data? What are your inputs and outputs?

Reminder: Your Goals & Measurement Plan is the document that outlines strategic goals for the improvement cycle. This document is your bird's eye view. It should include a high level overview of inputs, outputs, and outcomes.

Example: Mercedes ISD's Improvement Cycle 1 Goals & Measurement Plan for SY23-24.

In this example, column 4 has each of the outcomes/goals aligned to the district's year-long goals. Column 2 has the inputs for each of the outcomes/goals. Column 3 has each of the outputs for each of the outcomes/goals.

Example: Mercedes ISD's Improvement Cycle 1 Implementation Plan for SY23-24. Each of the drafted steps and supports is directly aligned with their Goals & Measurement Plan.

2. Analyze Implementation Plan (7 min): Pull up your district’s Implementation Plan. How are the inputs, outputs, and outcomes reflected in the implementation plan?

Reminder: Your Implementation Plan is the document that outlines exactly how your team will implement each of the inputs, outputs, and outcomes drafted in the Goals & Measurement Plan. This document is a zoomed in look at each step of implementation set up, execution, and progress monitoring. This document should include key actions and deadlines.

Example: We've highlighted how Mercedes ISD's implementation plan tracker captures inputs and outputs for each of the short-term desired outcomes.

When you review the specific implementation action captured, you'll see alignment with the inputs and outputs outlined in the Goals & Measurement Plan. For example, on the second sheet, the inputs for the fidelity goal listed in the Goals and Measurement Plan for Improvement Cycle 1 include "norming on walkthroughs with academic coaches." The set up of walkthroughs is intentionally planned throughout the improvement cycle. The more specific you can get with who, when, where, and what's required for each step, the better!

3. Pressure Test (15 min): Reflect on the following questions, capturing your notes in detail in your note-taking template:

Does your Implementation Plan capture each of the specified inputs and outputs from the G&M Plan? Do all actions lead to the achievement of your desired outcomes?
Do you think you need to increase the amount of time your team is spending time on their goals?
Are there any gaps in the plan for systems or structures that need to be set up to collect data and achieve your goals?
Outside of major milestones to determine direction and pace, such as the Mid Cycle Stepback and Improvement Cycle Review, how often is your team collecting and analyzing both student and adult data?
Where do you foresee barriers to implementation? What could you write into your implementation plan to address any potential barriers?

Example: Send an email and calendar invite with RSSP Cabinet leaders to propose revisions that will strengthen your plan.

4. Take Action (8 min): Devise next steps you’ll take to update your implementation plan.

If applicable, consider scheduling and leading an ad hoc meeting with other RSSP Cabinet leaders to propose potential revisions to your RSSP implementation plan. In advance of the meeting, internalize your reflections and draft them into a few concise proposals you can present to the group.

Keep in mind that anything you present should:

Be narrowly aligned to your team’s goals and measurement plan
Serve a purpose that improves the implementation plan - adds clarity, streamlines processes, fills in gaps that weren’t previously addressed, etc.

Exit Ticket

Module Complete!

Congratulations on completing the module. Please complete the Exit Ticket form by clicking on the link above. We will use the information you submit to track your completion.

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