Exporting Retentions from your ILS
583 Extract Instructions

On occasion it may be necessary to export marc records of titles committed to EAST, for example for deposit into the Gold Rush EAST Retentions database.  Below are instructions for exporting, though these may vary depending on where the retention commitments are recorded.  Please report any errors or updates to this information to samato@eastlibraries.org. 

Generic Instructions by ILS:

Alma

• Using a Publishing Profile to contribute titles to the Colorado Alliance of Research Libraries’ “Library Content Comparison System” (ExLibris Developer Network) (small screenshot of export to Gold Rush)

• Using a publishing profile 

• Boundwiths

• Alma (from 2019)  

• Alma (draft: export for OCLC registration including holdings data)

• Publishing EAST Retentions to Gold Rush (USMAI Documentation)

FOLIO

III Sierra / Millennium (see also instructions for including holdings for Multipart Monographs)

Koha - a few notes from a Koha library hosted by ByWater

Sirsi - Utility MARC Export - we don't have 583 export info, but for collection analysis extracts we've been told "click the box Include 999 Holdings tag in the defaults, you should get the circ counts in subfield n and the In House charges in subfield q."  Also, Hampton University put together Sirsi export instructions. 

Voyager

WMS

See also Instructions for adding MARC records to Gold Rush (also linked from the Gold Rush FAQ Library Content Comparison System page)