Organising activities

What do you need to do?

You are welcome to organise activities in DA. What you need to do depends on the type of activity. See Standard activity formats.

If you are unsure, contact the volunteer coordinator directly on Discord before continuing. You can normally expect a reply within one week, although it may take longer during holidays.

1. Organise it yourself

Besides what's mentioned under  Standard activity formats, you can organise the following without contacting the office:

• a volunteer meeting

• an internal planning meeting

• a café visit where everyone pays for themselves

• a walk, board game night or another simple social activity

• a vegan potluck or shared meal that does not cost DA money

• deciding the date, place and practical roles for a simple activity

• discussing or developing an activity idea with other volunteers

The activity must:

• follow DA’s Code of Conduct

• be vegan if food is involved

• not cost DA money

• not involve a new agreement with an external person or organisation

• not introduce a new campaign message or political position on behalf of DA

If you want to share or develop an event idea with others, you can write in #event-ideas on Discord.

If you need practical help organising something locally, you can write in your local chat.

These channels are optional. You do not need to use them before organising a simple activity.

2. Tell the volunteer coordinator and go ahead

Tell the volunteer coordinator directly on Discord if you want to organise any activity listed under  Standard activity formats that doesn't explicitly say it's pre-approved by the office.

Send this directly to the volunteer coordinator on Discord:

ACTIVITY INFO
Activity:
Date and place:
Person responsible:
Materials needed, if any:

You can continue planning after sending the message. You only need to wait if you require materials, money or something else that must be confirmed by DA.

3. Ask the volunteer coordinator first

Contact the volunteer coordinator directly on Discord and wait for written approval before you:

• spend money that DA should pay or refund

• ask DA to pay for samples

• order or print materials

• rent a venue or equipment

• make an agreement that creates an expense or obligation for DA

• create or change a flyer, poster, graphic or other campaign material

• use DA’s logo in a new design

• start a new campaign

• significantly change an existing campaign

• arrange a demonstration, protest or public action that is not already listed under Standard activity formats (grab-and-go)

• use confrontational or potentially risky methods

• contact journalists on behalf of DA

• contact politicians or decision-makers on behalf of DA

• make an official statement on behalf of DA

• create a partnership with a company or organisation

• request sponsorships, products or donations

• start a fundraiser

• create a new DA or VeganerUdfordringen social media account

• create a new registration form, participant list or contact list

• do something that could create significant financial, legal, safety or reputational risk for DA

Send this directly to the volunteer coordinator on Discord:

APPROVAL NEEDED
What we want to do:
Date and place:
What we need from DA:
Expected cost, if any:
When we need an answer:

Do not spend money, make a binding agreement or publish new official material before receiving written approval on Discord.

No reply does not count as approval.

Materials

Until materials can be ordered through DA’s webshop (tbd):

1. Contact the volunteer coordinator directly on Discord.

2. Write what you need, how much you need and when you need it.

3. Wait for confirmation that the materials are available.

4. Collect them from the DA office if possible.

DA can send the materials if you cannot collect them. However, sending materials takes additional staff time and may take longer.

Use this message:

MATERIALS NEEDED
Activity:
Materials and quantity:
Date needed:
I can collect them from the office: Yes/No

Social media access

• Ask Lars for access to DA’s social media accounts.

• Ask Nathalia for access to VeganerUdfordringen’s social media accounts.

• Never share passwords in a public Discord channel.

• Do not create a new account representing DA or VeganerUdfordringen without approval.

If a journalist contacts you

Do not answer questions on behalf of DA.

Reply:

Thank you for contacting us. I will forward your message to the relevant person at Dyrenes Alliance.

Then send the journalist’s full message to the volunteer coordinator on Discord.

Photos and consent

• Always ask before taking or sharing an identifiable photo of someone.

• Explain where the photo may be shared.

• Only use the photo for the purpose the person agreed to.

• As a general rule, do not take identifiable photos of anyone under 18.

• Only take or share an identifiable photo of someone under 18 if their legal guardian has given clear consent.

If you are unsure whether you have valid consent, do not take or share the photo.

Safety

If someone is in immediate danger:

1. Stop the activity and move to safety.

2. Call 112 if necessary.

3. Inform the volunteer coordinator on Discord as soon as it is safe.

4. Save relevant messages, screenshots or other documentation if this can be done safely.

5. Do not publicly respond to or contact a threatening person.

You never need permission to stop an unsafe activity.

If you are unsure

Use this rule:

• Simple, local and no cost to DA: Organise it yourself.

• An approved activity that the office only needs to know about: Tell the volunteer coordinator and go ahead.

• Money, new materials, official communication, external agreements or significant risk: Ask the volunteer coordinator first.

If you are still unsure, send this directly to the volunteer coordinator on Discord:

We would like to [short description]. Do we need approval before we continue?

Questions about permissions should not be posted in #event-ideas or a local chat. You can use these channels for ideas and practical help, but messages there do not count as approval.

If the volunteer coordinator is unavailable and the matter cannot wait, contact another marked office employee on Discord - preferably Victoria.

Last edited on 22/7/2026.