• Duly accomplished Gate Pass Form; 

• Personal Property Item Pass (PPIP), for personal items of employees, suppliers, and/or contractor being brought inside the DSWD FO XII premises; and

• Client Satisfactory Measurement Form

• Purchase Order or Contract

• Sales Invoice and/or Delivery Receipt

• Certificate of Completion, for tranche deliveries

• Inspection and Acceptance Report

• Property Transfer Report, for transfer properties from the Central Office or other Field Offices

• Deed of Donation, for donated properties

• Copy of Contract of Properties attached to Subscription Plan, for the subscription-based project

• Liquidation Report, for fabricated properties

• Approved Distribution List

• Client Satisfactory Measurement Form

• Duly accomplished Request for Sticker Pass for MOA

• Client Satisfactory Measurement Form

• Duly accomplished Request for Sticker Pass for Official

• Client Satisfactory Measurement Form

• Duly accomplished Request for Sticker Pass for Personal

• Client Satisfactory Measurement Form

• 3 original copies of clearance being issued by the Personnel Administrative Section and/or;

• Duly approved request for transfer/resignation/retirement;

• Client Satisfactory Measurement Form

ADDITIONAL REQUIREMENTS IF WITH ACCOUNTABILITY/IES

• Proof of canceled Property Accountability;

• Original copy of duly accomplished FETS (Transfer) or FETS (Turnover);

• Photocopy of COA decision, in case of  a request for relief from property accountability due to loss;

• Photocopy of an approved request for replacement/reimbursement of lost property, in case of lost property; and

• Issued Property Acknowledgement Receipt (PAR) / Inventory Custodian Slip (ICS)

• Request for Technical Assistance through Memorandum, email, etc.

• Technical Assistance Evaluation Form

• Client Satisfactory Measurement Form

• Request through Memorandum

• Requisition and Issuance of Supplies

• Furniture and Equipment Transfer Slip

• Client Satisfactory Measurement Form

• Memorandum (Request for Relief from Property Accountability) endorsed by the Head of Offices, Divisions, and Sections (HODS)

• Notarized Report of Lost, Damaged or Destroyed Property (RLDDP) with proof of submission to COA endorsed by the Head of Office, Divisions, and Sections (HODS)

• Client Satisfactory Measurement Form

IF RELIEF IS DENIED

• Replacement Unit (similar or higher specification than that of the unit sought to be replaced)  or Official Receipt (OR) of the payment for the monetary value of the lost property

• Memorandum (Request for replacement/reimbursement addressed to the Regional Director) endorsed by the Head of Offices, Divisions, and Sections (HODS)

• Notarized Report of Lost, Damaged or Destroyed Property (RLDDP) with proof of submission to COA

• Issued Property Acknowledgement Receipt (PAR) / Inventory Custodian Slip (ICS)

• Routing and Tracking Slip

• Client Satisfactory Measurement Form

IN CASE OF APPROVED REQUEST

• Replacement Unit (similar or higher specification than that of the unit sought to be replaced)  or Official Receipt (OR) of the payment for the monetary value of the lost property

• Duly accomplished Requisition and Issuance of Supplies (RIS)

• Photocopy of approved Procurement Planning and Management Plan (PPMP)

• Inventory of Supplies on-hand approved by the requesting Office's Head

• Technical Report from requesting office, if necessary

• Pre-Repair Inspection, if necessary

• Client Satisfactory Measurement Form

• Duly accomplished Furniture and Equipment Transfer Slip (FETS) - Transfer

• Client Satisfactory Measurement Form

• Duly accomplished Furniture and Equipment Transfer Slip (FETS) - Turnover

• Pre-Inspection Report

• Client Satisfactory Measurement Form