Planning & Research Unit

DepEd Region VIII Holds Year-End Planning and Research Review

Tacloban City, March 17–18, 2026 — The Department of Education (DepEd) Region VIII – Eastern Visayas convened its Year-End Planning and Research Program Implementation Review at Milka Hotel, Tacloban City, bringing together regional and division officials for two days of intensive discussions on educational planning, research, and performance commitments.

The event, guided by Regional Memorandum 305, s. 2026, gathered key leaders including Dr. Marilyn B. Siao (Assistant Regional Director), Dr. Rita R. Dimakiling (Chief, PPRD), Hydelyn N. Cinco (Planning Officer, PPRD), and Atty. Jennylin Dumdum Daya (Education Program Specialist, PPRD).

🗓 Day 1 Highlights – March 17, 2026

• Opening Program: Messages from regional officials emphasized collaboration and evidence-based planning.

• Technical Updates: Division participants presented updates on LIS-BEIS datasets, research management, and BERF utilization (2021–2025).

• Performance Commitment: Dr. Dimakiling led the session on RO and SDO Planning Office Performance Commitment for 2026, setting the tone for accountability and alignment with regional goals.

• Open Forum: Participants engaged in dialogue to clarify issues and propose solutions for data-driven decision-making.

🗓 Day 2 Highlights – March 18, 2026

• Morning Session: Presentation of the LIS-BEIS Dashboard and updated SDO profiles, showcasing improved data visualization and monitoring tools.

• Afternoon Session: Continuation of SDO presentations followed by an open forum, ensuring that concerns from the field were addressed.

• Closing Program: The Program Management Team wrapped up the event, underscoring the importance of sustained collaboration across divisions.

🎯 Significance

The two-day review strengthened DepEd Region VIII’s commitment to data-driven educational planning, research utilization, and transparent performance monitoring. By aligning regional and division efforts, the activity ensures that policies and programs remain responsive to the needs of learners and stakeholders across Eastern Visayas.

Big changes are coming to BEIS for SY 2025–2026! 

The Department of Education has streamlined its data gathering forms to make reporting easier, clearer, and more unified across schools. With updated categories, reduced redundancies, and a single government school profile, these improvements aim to support better planning, resource allocation, and evidence-based policymaking. 

Purpose of BEIS Data Collection

• Supports budgeting and allocation of resources

• Enables monitoring and evaluation of programs and commitments

• Provides basis for evidence-based decision-making

• Guides policymaking

Development Process of BEIS Forms

1. Review – PPS-EMISD checks redundancy and updates forms

2. Revision – Based on consultation agreements

3. Refinement – Directors approve and recommend pilot testing

4. Finalization – Adjustments after pilot testing

5. Orientation – Regional and Division Planning Officers trained

Timeline:

• October–November 2025: Review

• December 2025: Revision

• Dec 2025–Jan 2026: Refinement

• 2nd week Jan 2026: Consultation

• 2nd–3rd week Jan 2026: Vetting

• Jan 21–22, 2026: Pilot Test

• Last week Jan–1st week Feb: Beta Testing

• Feb 20, 2026: Deployment

• Last week Feb 2026: Orientation

• March 2026: Full implementation

Features of the New Forms

• Unified Government School Profile

• Categorized data elements with table of contents

• Updated definitions and options; redundant elements removed

• Reduced burden on signatories and schools

Unified Government School Profile

• One consolidated form for Elementary, JHS, and SHS

• Instructions emphasize accountability of school heads

• All items must be filled; blanks replaced with “0” or “n/a”

• Forms submitted to Schools Division Office

Profiles for SY 2025–2026

• Government School Profile

• Private School Profile (PSP)

• State/Local Universities and Colleges Profile (SLUCSP)

Categories of Data Elements (Government School Profile)

1. Learners

2. Classes

3. Special Needs Education (SNEd) Resources

4. School Personnel

5. Learner Organizations

6. ICT in Schools

7. Electrical Supply

8. School Site and Location

9. School Health and Nutrition

10. Learner Rights and Protection

11. School Sports Programs

12. Disaster Risk Reduction Management

13. Indigenous Peoples Education (IPEd) Program

14. School MOOE

Categories of Data Elements (PSP and SLUCSP)

• School Information

• School Fees

• Learners

• School Personnel

• SNEd Learning Resources

• ICT Data

• Financial Assistance (PSP only)

• School Facilities

Signing Requirements

• No need to sign every page

• Certification required only at the end by:

  • School Head

  • IT Officer

  • Planning Officer III

I. Retrieval of Records

In the event of damage or loss of records resulting from calamities, fires, or other unforeseen incidents, the following steps shall be undertaken:

1. Exhaust All Possible Sources Attempt to retrieve a copy of the record through Higher Education Institutions (HEIs) or employer records.

2. Consult the Division Office Verify with the Division Office and review the Progress Reports submitted therein.

3. Refer to Student Records Utilize the Report Card as a primary reference.

4. Examine Secondary Evidence Consider supporting documentation such as graduation programs, yearbooks, or photographs of graduation ceremonies.

II. Certification of Non-Availability

If retrieval of the record is not possible, the concerned party shall present a Certification of Non-Availability of Record accompanied by the following attachments:

• Affidavit of Loss

• Inventory of Records indicating the requested document

• Incident Report detailing the circumstances of loss or damage

III. Reconstruction of Records

In cases where the record is retrieved but found to be damaged or incomplete, the school may reconstruct SF10 (School Form 10 – Learner’s Permanent Academic Record), provided that the institution has secured all necessary primary and secondary evidence to substantiate the reconstruction.

Photos were taken during the 1st Innovation and Research Summit held on January 26–27, 2026, at the DILG Gym, Provincial Capitol, Maasin City, Province of Southern Leyte 

The Planning and Research Unit 

It serves as the strategic engine that ensures educational goals are met through data-driven precision. At its core, the unit is responsible for developing and monitoring the Division Education Development Plan (DEDP), a comprehensive roadmap that aligns local school needs with national DepEd priorities. By setting measurable targets for enrollment, graduation, and literacy rates, the unit provides a clear direction for the entire division, ensuring that every program implemented has a specific, reachable objective.

Beyond long-term planning, this unit acts as the primary gatekeeper of the division’s data through the Learner Information System (LIS) and the Enhanced Basic Education Information System (EBEIS). They are tasked with the rigorous validation of school reports, ensuring that the numbers regarding student populations, teacher workloads, and classroom inventories are accurate. This accuracy is vital because it determines the budget and resource allocation for each school; essentially, the Planning Unit ensures that the government’s "Help" reaches the right doorstep at the right time.

Furthermore, the unit is instrumental in fostering a culture of evidence-based decision-making through research management. By overseeing the Basic Education Research Fund (BERF) and supporting teachers in conducting action research, they help the division move away from guesswork and toward proven solutions for classroom challenges. Whether they are mapping the location of a new school building or analyzing the root causes of learner dropouts, the Planning and Research Unit provides the analytical foundation for a more efficient, equitable, and effective educational system.

4.0 Project ReD has the potential to significantly improve data management information system within the DepEd Division of Southern Leyte, leading to better decision-making and improved educational outcomes.