New Hire Paperwork and Social Security Process

New Hire Paperwork and Social Security Process

Students who hold F-1 Visas must first secure a job before they can complete their Denison new hire paperwork and apply for a Social Security card. The Social Security Administration Office in Newark, Ohio is open 9a-4p, Monday-Friday and students must schedule an appointment with the office with all required paperwork to apply for a Social Security number. When classes are in session, our office will arrange trips to the Social Security Office on select days of the week. Please be sure to read all steps involved in completing your new hire paperwork and applying for your Social Security Card. This process is only required for your first on-campus job or if you lose your Social Security Card. 

Please take note of the following steps:

New Hire Paperwork for an On-Campus Position:

1. Find a position on campus (even a one hour per week job will enable you to apply for a Social Security Card). Check MyDenison or Handshake for job postings (go to MyDenison, click on the Students tab, and then Student Jobs).

2. Upon accepting a position, you will receive an email from Student Employment with onboarding paperwork and instructions on scheduling a meeting with HR to complete the I-9 process. Please ensure you have your bank account information to complete the direct deposit form as well as your passport, I-20, and I-94. All payment from Denison is via direct deposit only.

3. Ask HR to complete the Employment Authorization Letter (linked at the bottom of this page). After HR completes the top portion of the form, please have one of our Designated School Officials (DSOs) in the Center for Global Programs sign the form. The list of the DSOs is listed at the bottom of the form. 

New Hire Paperwork for an Off-Campus Position (CPT):

1. Apply for CPT authorization for the position you have been offered.

2. Contact the social security office where you will schedule the appointment to obtain an SSN to determine what documents you will need to bring with you to the interview. You will likely need the offer letter from your employer. 

3. Inform your employer that you are applying for an SSN. Confirm the deadline to submit both a receipt for the SSN application and the SSN itself to your employer.

Social Security Application Process​

1. In preparation for your trip to the Social Security Administration Office, please do the following:

   1. Complete the Social Security application form via the SSA webpage. NOTE: for on-campus jobs, the mailing address should be the following: 100 W College St. Enter "Whisler Hall, 114" in the Apartment, Suite, Building, Etc. section.

   2. Print your​ I-94 (i94.cbp.dhs.gov)

   3. Sign up for a shuttle to the SSA. If you don't need a ride, you're welcome to travel to the SSA in Newark independently. Please contact Global Programs (globalprograms@denison.edu) for a link to sign up for a shuttle. Over school breaks (summer or winter), students will have to arrange their own transportation to the Social Security Administration office.

2. On the day of the trip, remember to take the following documents:

   1. Passport

   2. Original I-20

   3. I-94 (i94.cbp.dhs.gov)

   4. The ​Employment Authorization Letter ​signed by your HR and ISS OR SSN Support Letter signed by ISS + CPT job offer letter

   5. Social Security Card Application

3. The Social Security staff will issue a paper receipt.

4. For on-campus jobs, the Social Security card will be delivered to Human Resources in Whisler. HR Staff will contact students via email to pick up the card in the Human Resources (HR) Office - Whisler. If your card arrives in your Slayter mailbox, you must take the card to the Human Resources Office.

5. If your Social Security card does not arrive in the mail within 3 weeks, please contact Human Resources.

6. Keep your Social Security card in a safe place. It is best not to keep it in your wallet. If the card is lost, the entire procedure must be repeated. The card should never be laminated!

IMPORTANT: DO NOT LEAVE THE SOCIAL SECURITY OFFICE WITHOUT A RECEIPT

Social Security Office

125 Derby Downs Road

Newark, OH 43055

+1-866-737-3514

Social Security Process and Forms

• SS Verification Letter

• SS Application