Job description
Job Title: Sixth Form Administrator
Line Manager: Head of Sixth Form
Pay Range: £27,254 - £29,540 FTE
Work Pattern: Full Time/Part time, Monday to Friday (minimum 0.8)
Contract: Permanent
Starting: ASAP
Embedded Files
Duties and responsibilities:
To manage, plan and co-ordinate the administration of the sixth form
To support the Head of Sixth Form, SLT, Careers lead and mentors in communications with students, parents and external agencies as required.
To provide a welcoming reception and be the first point of contact with students, parents and external agencies.
To track and evaluate attendance and punctuality data, liaising with mentors, parents, Head of Sixth Form and mentors to improve these through the attendance monitoring process. To identify patterns to inform appropriate action.
To monitor, intervene, praise and sanction student conduct within the Sixth Form.
To support the preparation for new student admissions, and ensure a fully coordinated process is operated, communicating with all stakeholders effectively.
To work with the Office Manager in establishing and refining Sixth Form administrative processes and procedures.
To provide administrative support to the Head of Sixth Form and mentors responsible for UCAS applications. Processing applications to a deadline.
To provide day to day administrative support to the Head of Sixth Form, acting as a PA.
To maintain records and provide administrative support in respect of behaviour management, liaising with teachers, parents, students etc.
To coordinate the allocation of student lockers, ordering and replacing keys as required.
To administer the Year 11 Information, Advice and Guidance interviews and induction process, including supporting relevant Open Evenings.
In consultation with the Head of Sixth Form and SLT, to support the organisation of the KS5 enrichment programme.
To support the administration community service, work experience, independent study, speakers programme, student leadership, Right to Roam etc.
To undertake routine administration to include the distribution of internal/external Sixth form mail. Photocopying and related liaison with the Media Resources Officer, Finance and HR offices.
To maintain the Further and Higher Education resources in the Sixth Form
To maintain accurate and up-to-date centrally held records of students on the school’s MIS system and produce reports as required e.g. leavers, retention and student destinations.
To create and maintain material for the Sixth Form profile, AIP, Ofsted etc.
To manage all associated filing including overseeing, archiving and retention of 6th Form student records
To liaise appropriately with the Sixth Form mentor team regarding all relevant administrative issues.
To manage the admissions and leavers’ processes via the MIS with information gathering, communications with parents and students.
To administer 6th form events, e.g. open evenings, awards evenings and other Sixth Form events as required.
To research, cost and administer Sixth Form trips.
To administer the 16-19 Bursary, record keeping and liaison with the Finance Department for authorisation.
To input data, including the maintenance of student records, student planned hours and updating of student courses.
To arrange and minute meetings as required.
To be a First Aider
To undertake general administrative tasks as required
To work with small groups of students and individuals to enhance their learning and improve standards.
To monitor study periods and proactively engage with students about the work they complete and the improvements they need to make.
Other Responsibilities:
To actively promote the school and liaise with outside agencies as necessary, representing the school as appropriate.
To maintain a presence around the Sixth Form to ensure that the highest standards of behaviour and site usage are upheld.
To communicate and liaise with staff, students, parents, governors and members of the local community as appropriate.
To be active in issues of staff and student welfare and support.
To comply with and assist in the development of policies and procedures in relation to child protection, health, safety and security, confidentiality and data protection, reporting all concerns to an appropriate person.
To demonstrate a commitment to Equality of Opportunity for all members of the school’s community.
To be actively involved in the school’s extracurricular/enrichment provision.
To undertake whole school duties as required
To undertake training and development relevant to the post and in line with the school’s priorities.
To undertake any other professional duties as set down in the schools pay and conditions of service document, and as directed by the Headteacher
Headteacher:
Caroline Legg
____________________________________________________________
The Beaconsfield School
Wattleton Road, Beaconsfield, Buckinghamshire, HP9 1SJ
☎ 01494 673450
✉ recruitment@danesedtrust.org.uk
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