Human Resources Coordinator

Job description

Job Title: Human Resources Coordinator

Line Manager: HR Advisor (HR Central Services)

Pay Range: H5 £27,254 FTE

Actual salary: £20,407.93 per annum, incl. fringe allowance

Working Pattern: Office based - Part-time 30 hours (Monday - Friday 6 hours per day)

Contract: Permanent

Weeks Worked: 41 weeks a year - Term time + INSET Days + two weeks’ holiday working

Core Purpose

Provide efficient and effective HR administrative services for academy administered elements of the employee lifecycle.

Main duties and responsibilities:

The administration of academy administered aspects of recruitment and selection with agreed procedures and timescales, including:

- arranging interviews
- obtaining references prior to interview
- planning interviews (cover of staff, students for school tours, refreshment, room booking as necessary)
- providing information to shortlisted applicants and appropriate member of SLT and interviewers

Carry out school administered aspects of new staff appointments, current staff changes and leavers, including:

obtaining appropriate information and submitting DBS checks
carrying out Right to Work in UK checks
qualification verification of teaching staff and support staff (degree level and above)
Verification of teaching staff QTS and prohibition checks using Teacher Services
submitting pre-employment health checks
communicating contract changes to the Trust’s HR Administrator
notifying the Trust’s HR Administrator of any leavers
carrying out exit interviews with leavers

Administer the probationary period by tracking completion of reviews and ensuring confirmation of appointment letters are issued.

Upkeep of Single Central Record for all staff, Governors, volunteers,exchange host families, regular visitors and contractors at the school (including DBS information, identity confirmation, qualifications, entitlement to work in the UK, prohibition and Section 128 checks) and submission for annual audit.

Maintain individual personal files and computerised records for employees, in accordance with agreed procedures, ensuring that all employee data is accurate and up-to-date and that confidentiality is fully respected.

Assist in the preparation for Annual Workforce Census using information ensuring checking procedures carried out prior to submission.

Submit monthly timesheet, duties and additional payment information to payroll

Deal independently with routine correspondence and enquiries on a range of HR matters, ensuring that all information provided is accurate and up-to-date and that confidentiality is fully respected.

Our Vision

At the Danes Educational Trust we are committed to ‘Making the Difference Together’ sharing best practice and supporting each other to be the very best we can be.

Core Values

The post holder is expected to share our commitment to our core values:

• We value joy in working, teaching and learning together

• We encourage everyone within our Trust to feel optimistic about the future and how they can shape it

• We support all individuals in developing resilience to enable them to respond to change and grow as a result

• We value and support the wellbeing of all individuals who learn and work in our schools

• We provide equality of opportunity and experience for all

• We provide a safe and secure learning environment for all

Compliance

The post holder is required to be aware of and comply with policies and procedures relating to child protection; health and safety; confidentiality; and data protection and report all concerns to an appropriate person.

Safeguarding

We are committed to safeguarding and protecting the welfare of children and expect all staff and volunteers to share this commitment. A Disclosure and Barring Service Certificate will be required for all posts.

Additional Information

All staff are required to participate in training and other learning activities and in performance management and development as required by the Trust’s policies and practices.

This job description is a guide to the duties the post holder will be expected to undertake. It is not intended to be exhaustive or exclusive and will be subject to change as working requirements dictate and to meet the organisational requirements of the Trust.

Supervision/Job Context

The post holder is managed by an HR Advisor (HR Central Services).

Contacts

The post holder will work with the Headteacher, Senior Leadership Team, Staff, the Central Services Team and relevant external stakeholders.