Job description
Job Title: Headteacher's PA
Line Manager: Headteacher
Pay Range: H9 (Scale Point 28 to 31)
Work Pattern: Full-time 37 hours per week, permanent
Weeks worked: Term-time + 5 INSET Days and 1 week holiday working
Starting: March/April 2026
Core Purpose
To provide comprehensive secretarial and administrative support to the Headteacher.
Main Duties and Responsibilities
Receive and appropriately deal with all incoming communications to the Headteacher (post/telephone/electronic) by forwarding/acknowledging/prioritising or drafting responses
Provide a confidential secretarial and clerical support relating to all aspects of the Headteacher’s work including diary management, correspondence, records, databases for whole school events, meetings, exclusions and HR administration
Ensure the Headteacher is briefed for all meetings with relevant correspondence, documents/presentations and in the Headteacher’s absence refer matters to relevant member of Senior Leadership Team for action, prompting action points from line management meetings where required
Oversee and organise all hospitality and technology needs for meetings and events/functions
Liaise with all stakeholders, including parents/carers, school board, central services at the Danes Educational Trust, staff, students, general public, trade unions, government departments, local authority
Provide support to the Chair and Clerk to the School Board as required
Work closely with the Headteacher with the preparation of the termly Headteacher’s Report to the School Board
Act as the school’s policy officer, ensuring that all policies are reviewed and updated as necessary
Work closely with the Headteacher and the school’s HR Business Partner and HR Coordinator to ensure human resources and recruitment and retention are prioritised and addressed, as well as setting up interviews and ensuring all paperwork/refreshments are available
Maintain confidentiality at all times as well as completing all tasks with due regard to the General Data Protection Regulation (GDPR)
Data Protection Officer (DPO)
Act as Data Protection Officer, ensure school practice remains GDPR compliant including monitoring internal compliance, informing and advising on data protection obligations, providing advice regarding Data Protection Impact Assessments and act as a contact point
Other responsibilities
Working closely with the Headteacher and Deputy Headteachers to provide highly effective administrative support for permanent exclusions, liaising with the Clerk to the School Board, Resources and Communications Officer, Local Authority and Inclusion Team as required
Line management of the Administrator to the Senior Leadership Team
Our Vision
At the Danes Educational Trust we are committed to ‘Making the Difference Together’ sharing best practice and supporting each other to be the very best we can be.
Core Values
The post holder is expected to share our commitment to our core values:
We value joy in working, teaching and learning together
We encourage everyone within our Trust to feel optimistic about the future and how they can shape it
We support all individuals in developing resilience to enable them to respond to change and grow as a result
We value and support the wellbeing of all individuals who learn and work in our schools
We provide equality of opportunity and experience for all
We provide a safe and secure learning environment for all
Compliance
The post holder is required to be aware of and comply with policies and procedures relating to child protection; health and safety; confidentiality; and data protection and report all
concerns to an appropriate person.
Safeguarding
We are committed to safeguarding and protecting the welfare of children and expect all staff and volunteers to share this commitment. A Disclosure and Barring Service Certificate
will be required for all posts.
Additional Information
All staff are required to participate in training and other learning activities and in performance management and development as required by the Trust’s policies and practices.
This job description is a guide to the duties the post holder will be expected to undertake. It is not intended to be exhaustive or exclusive and will be subject to change as working requirements dictate and to meet the organisational requirements of the Trust.
Supervision/Job Context
The post holder is managed by the Headteacher.
Contacts
The post holder will work with the Headteacher, the Senior Leadership Team, the School Board, DET Central Services, staff, students and parents/carers.
Headteacher:
Mr David Croston BSc (Hons), NPQH
____________________________________________________________
Chancellor's School, Pine Grove, Brookmans Park, Hatfield
Hertfordshire, AL9 7BN
☎ 01707 650702
✉ recruitment@danesedtrust.org.uk
