Core Purpose

Responsible for the day to day management of the examinations at the school, ensuring that there is a consistent and compliant approach to the administration of examinations and assessments. 

Main Duties and Responsibilities

• Keep up to date with the latest JCQ regulations ensuring an accurate understanding and working knowledge of the requirements of public examinations, and ensuring the school is compliant as a centre, keeping the Head of Centre and Director of Studies informed about any potential issues and helping teachers adhere to the relevant assessment schemes

• Coordinate the collection of examination entries from teachers, check them for accuracy before submitting them to the appropriate examination boards in line with the relevant deadlines

• Plan, communicate and lead the practical arrangements for all public and internal examinations, including timetables, rooming, seating plans, access arrangements (in conjunction with the SENCO) and the resolution of any exam ‘clashes’

• Recruit, train and organise a team of exam invigilators and liaise with the Data and Academic Manager regarding monthly timesheets and payment

• Take responsibility for the daily running of public examinations through the efficient management of each examination including the organisation of papers prior to each examination and correct invigilation equipment

• Maintain and manage the school’s secure storage for examination materials in line with the JCQ regulations, and coordinate the dispatch of completed examination papers back to the relevant exam boards

• Act as the first point of contact with all of the relevant exam boards regarding every element of examinations, such as entries, coursework, moderation and applications for special consideration

• Effectively monitor the cost of public examinations/assessments and the subsequent payments in conjunction with the Finance Team, retrieve the cost of examination fees from exam absentees

• Brief students, staff and parents as to the requirements of public examinations/coursework in reference to procedure, conduct and general guidelines

• Organise procedures for efficiently disseminating examination results through organising results days in August

• Ensure full contact details are kept for all students taking public examinations

• Liaise with staff, parents and other stakeholders to effectively deal with complaints or queries regarding the process of examinations or the subsequent results

• Arrange re-marks, reports or concerns about examination results in consultation with staff, students, wider stakeholders or exam boards and co-ordinate re-sits as agreed with staff

• Review and update the school’s examinations policy annually

• Organise the school CAT and NRGT assessments for Year 7 students during the Autumn term

• Organise the Lucid literacy assessments for Year 9 students during the Spring term

Our Vision

At the Danes Educational Trust we are committed to ‘Making the Difference Together’ sharing best practice and supporting each other to be the very best we can be.

Core Values

The post holder is expected to share our commitment to our core values:

• We value joy in working, teaching and learning together

• We encourage everyone within our Trust to feel optimistic about the future and how they can shape it

• We support all individuals in developing resilience to enable them to respond to change and grow as a result

• We value and support the wellbeing of all individuals who learn and work in our schools

• We provide equality of opportunity and experience for all

• We provide a safe and secure learning environment for all

Compliance

The post holder is required to be aware of and comply with policies and procedures relating to child protection; health and safety; confidentiality; and data protection and report all concerns to an appropriate person.

Safeguarding

We are committed to safeguarding and protecting the welfare of children and expect all
staff and volunteers to share this commitment. A Disclosure and Barring Service Certificate will be required for all posts.

Additional Information

All staff are required to participate in training and other learning activities and in performance management and development as required by the Trust’s policies and practices.

This job description is a guide to the duties the post holder will be expected to undertake.
It is not intended to be exhaustive or exclusive and will be subject to change as working requirements dictate and to meet the organisational requirements of the Trust.

Supervision/Job Context

The post holder is managed by the Director of Studies/Assistant Headteacher.

Contacts

The post holder will work with staff, students, parents, and representatives from the examination boards, JCQ and Ofqual.