A purchase order/pre-approval is required before expenses can be paid.
ASB is not obligated to pay for an expenditure ordered or directly purchased by any person who has not received pre-approval via the purchase order process.
To start the purchase order process, please use the PO form (above and on forms page) or mail a vendor quote to cvinciguerra@cv.k12.ca.us. Shipping must be to the school address. The PO must be approved by the club advisor, ASB treasurer and Principal Finance will route the PO for the proper approvals and notify the purchase requester once approvals are finalized.
Do not move forward with any purchase until the purchase order has been approved.
Must be linked to the students’ benefit
Must benefit a GROUP of students
Must be outside what the school district should provide or has provided in the past
Service/product/goods must be received and authorized before payment is made
Original documents (receipts) must be turned in and signed as OK to pay
Must be in compliance with the law and local board policy
All items must be delivered to the site, not to a home address
Repair and Maintenance of district-owned facilities and equipment
Articles for personal use of district employees
Gifts of any kind
Employee appreciation gifts or meals
Employee clothing or attire
Donations to other organizations, except in special circumstances and as clubs charter specifies
Donations to families or students in need