Athletics Fundraising

Families of sports participants are asked to contribute to athletics in two ways.   The first is with their Athletic Participation donation and the second is through fundraising to an Associated Student Body (ASB) athletics account.

ATHLETIC PARTICIPATION DONATIONS

These donations are generally requested at the beginning of the season and are used to cover the basics of running the programs.  (i.e.  officials, conference dues). Suggested athlete participation donations vary by sport and are based on total expenses. Individual team budgets are shared by the Athletic Director prior to the start of the season.   Please remember: These are donations and CANNOT be refunded. Athletes are encouraged to contribute after making the team. However, they are essential to the continuation of the program.   

FUNDRAISING

Fundraisers can be held to raise funds for Athletic Participation Donations or for the team ASB account.   Participants should clearly understand where the funds raised are going. 

All Fundraisers must be approved in advance through the activities committee at least two weeks prior to commencement date.  Online fundraiser requests require district approval in addition to site approval.   Activity Request/Revenue Potential forms and Online Fundraiser forms can be printed from this site or picked up in the Finance Office.

Some things to keep in mind when fundraising are:

• Students participate voluntarily

• Students who do not participate cannot be excluded 

• Funds raised should be with a specific purpose in mind.   That purpose should be stated in writing on the fundraiser approval form. 

• Games of chance, including raffles, are not allowed.  

• Fundraising receipts should be turned-in to the Finance office with an ASB deposit slip.

• A copy of each receipt or other documentation should be supplied if there is a “per student” donation that must be accounted for.*

*If a cash payment is given to a coach/team representative, a receipt should be issued.   A copy of the receipt must be kept and given to the finance office at time of deposit.   

SPENDING ASB FUNDS

Expenditures should be agreed upon by team members or designee's (i.e. team captains).

A purchase order/pre-approval is required before expenses can be paid and proof of team agreement must be submitted. 

• • ASB is not obligated to pay for an expenditure ordered or directly purchased by any person who has not received pre-approval via the purchase order process.

• ASB fundraising money should be spent for current members / current year.  Exceptions are:

  • Seed money for next year

  • Reasonable carryover balances

  • Pre-approved multi year projects 

QUESTIONS

Finance Office: Christina Vinciguerra X3802 

Athletic Director: Kathleen Stacy X3360