To: All Employees
Cc: Bcc:
Subject: Driver Reimbursement Policy Change
Dear employees,
I hope you all had a restful weekend and welcome back!
Thank you all for your hard work and we are gaining 15% more positive reviews compared to last week about our computer-software packages. In order to better suit our business development and continue to provide good products and service to our customers, the company management team has made changes to our current expense allowances for employees using their own cars for business.
Previously, one rate was applied to all employees, but now there will be different rates for regular or nonregular drivers, Starting August 1st, regular drivers will receive $1.00 per mile for the first 650 miles driven per month, and .25 cents for each additional mile; nonregular drivers will receive .80 cents per mile for the first 150 miles driven per month, and .25 cents for each additional mile. Regular drivers are those who use their own cars frequently on the job to sales territories. Nonregular drivers are those employees- such as home-office personnel- who occasionally use their own cars on business.
Action item for all managers: Please notify Accounts Payable, in writing, which employees in your department should be classified as regular drivers. For example, if an employee is not identified as a regular driver, Accounts Payable will reimburse those employees according to the nonregular driver formula.
The new policy will reflect employees’ driving costs more accurately, it is especially important during the time when gas prices are at their peak. We want our employees to be better covered and be happy! If you have any questions, please feel free to contact me.
Best regards,
Fan Zhang
Manager of Accounting Department