Embedded Files
New Business Travel Guide documents & Policy
New Business Travel Guide documents & Policy
August, 2025
August, 2025
Instructions on how to submit new travel request form via DropBox (HelloSign) How to Guide
Travel Rates
Travel Rates
State of Arizona - Travel Rates
Effective 01/27/2025 and after
Lodging, Meals, Parking
Topic 50, Section 95
Enterprise Rentals
Enterprise Rentals
Corporate Account: XZ50W64
For P-Card:
Are you traveling on behalf of Crane for this rental? YES
I am authorized for billing privileges and choosing to bill Crane for this rental. NO
Requisition Number: P-CARD
TRAVEL DOCUMENTS:
TRAVEL DOCUMENTS:
Electronic Travel Request Form to be completed prior to the travel:
Electronic Travel Request Form to be completed prior to the travel:
Crane Travel Updated Policies: NEW
Crane Travel Updated Policies: NEW
Crane Business Travel Guidelines: NEW
Crane Business Travel Guidelines: NEW
In State - Same Day - No Overnight
For Travelers to complete and turn in with their receipts and travel documentation:
Travel Meal Reconciliation Form (Excel) NEW
Travel Meal Reconciliation Form (Fillable PDF) NEW
To be completed after the travel submitted with all pertaining documentation & receipts: Crane Itinerary 2026 NEW
To be completed after the travel submitted with all pertaining documentation & receipts: Crane Itinerary 2026 NEW
Additional Travel Documentation Options:
Document with all applicable travel information: Pre-Travel Itinerary
Individual employee travel dates spreadsheet: Employee Monthly Travel Plan
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Travel Guide Documents from Federal Programs (Examples from Kristin Phillips) Provided at Admin. Assistant Training on August 8, 2024
TRAVEL GUIDELINES:
TRAVEL GUIDELINES:
ADDITIONAL REMINDERS
FOR RECEIPTS:
- Meal receipts must be itemized.
- Notations must be made when multiple individuals are included.
- Traveler must breakdown the totals per individual, prior to submitting to Admin. Assistant.
- Totals must include the taxes and tips.
- Take photo of receipt as a backup.
- If a traveler goes over the allowable rate and a P-Card was used, they will have to reimburse the district for the appropriate amounts.
Meal Guidelines:
Meal Guidelines:
CALCULATING MEAL RATES:
- Look up full day rate based on the travel dates and location.
- Day of departure is calculated at 75% of the full day rate of the night’s destination.
- For days of return, it is 75% of the full day rate for the location in which the traveler stayed the previous night.
- Remember to subtract any meals provided from the full day rate.
- Excel calculator tool provided below can be used to calculate allowable meal rates.
Contact Emma Maldonado (Executive Secretary) with any travel related questions.
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