Sport Roles and Responsibilities

Teacher in Charge

Liaise with all students involved in your sport
Take photos throughout the season
Select a Captain to help lead your sport
Relay any knowledge of achievers in your sport to the Director of Sport (e.g. Otago Reps, Student Coaches, Umpires, Juniors in a Top Team etc) for Facebook updates and acknowledgements
Help with fundraising ideas and initiatives
Report any gear and equipment requirements to the Director of Sport for ordering
Enter Teams and Injuries into KAMAR Groups correctly
Attend tournaments as required
Be present at weekly games when available to support
Ensure all teams have parental supervision present at games/training.

Please note this role will vary within different codes. Many thanks to all our TIC Volunteers in Sport.

Sports Captain

Attend ALL Meetings held by Miss Turnbull or the TIC and return emails/information on time and in detail
Chronicle write up
Take photos throughout the season
Encourage Student Coaches, Umpires, Otago Representatives and Juniors in a Top Team to apply for their badges prior to Sports Blues
Newsletter Article Post Events
Support all Teams from 0-13 within your code

Student Athlete

Be committed to your team. Attending all scheduled training and games.
Communicating information (ie injuries, absences) to their team manager or coach as soon as possible.
Follow the instructions of their coach and manager.
Show pride in Columba College by wearing the correct uniform for all tournaments and competitions.
Do their best at all times.
Support and encourage their fellow athletes
Work as a team member and display sportsmanship at all times.
Respect Columba College's values of GRACE.
Play for enjoyment. Strive for excellence.
Always play by the rules of the game. Play hard but fair.
Never argue with an official or coach.
Be respectful of their teammates and opposition.
Communicate with their coaches and take responsibility for their sporting development.
Applaud good plays whether they are made by your team or the opposition.
Display modesty in victory and graciousness in defeat.
Thank the opposition and officials at the end of the game.

Parent Supporters

Encourage and facilitate attendance at training and games. Help your child meet her responsibilities to the team and coach.
Communicate relevant information (ie. injuries, absences) to the team manager as soon as possible.
Positively support the coach and manager. This includes refraining from coaching your child from the sideline.
Encourage and motivate your child to play sport and do their best. Understand what your child wants from sport and provide a supportive atmosphere for achieving their goals.
Keep winning in perspective and help your child do the same.
Pay the fees associated with the sport. These are placed on your daughter's school account.
Remain in the spectator area during games.
Don’t advise the coach on how to coach.
Derogatory comments towards coaches, officials, players or parents of either team will not be tolerated.
Refrain from coaching your child during the contest.
Show interest, enthusiasm and support for your child. Positively encourage and support the efforts of all players.
Let the players play their game, not your game.
Praise effort and not results.

Coach Volunteer

Attending pre-season coaches/managers meeting.
Attend trials and confirm team selections. The trial process must be fair and consistent.
Ensuring skill development of individuals and the team. This includes attending coach development opportunities when offered.
Organising and attending practice sessions or arranging alternative coaching for the session. On time and organised.
Communicating information to Players, Team Manager, Teacher in Charge and Director of Sport.
With assistance from the manager, maintaining the equipment (gear bag, balls, bibs, cones, etc) and returning the equipment at the end of the season. Notify any equipment replacement required for the following season.
Ensuring safety of players and notifying school of risk/incidents/injuries.
Having a conversation with the team about disclosure around injury, illness and wellbeing.
Positive encouragement and motivation of the students to do their best. Positively reinforce the actions of players. Insist on fair play and discipline.
Role modelling teamwork and sportsmanlike behaviour.
Ensure that worthy eligible students are nominated on time for representative teams and the Director of Sport is informed of any student who achieves representative honours.
Identifying and recognising the efforts and achievements of individuals and the team. When appropriate notify the Director of Sport so the success can be included in the school newsletter, ODT reports and at Sports Awards.
Lead by example and at all times conduct themselves in a manner that reflects the spirit of fair play and sporting behaviour.
Create an enjoyable environment in which to play the game.
Develop a team culture in which there is an emphasis on respect for officials and opponents.
Give all players the opportunity to participate in the game.
Be reasonable on the demand for players’ time, energy and enthusiasm.
Use appropriate and acceptable language.

Manager / Parent in Charge

Attending a pre-season coaches/managers meeting.
Collect a compiled full team contact list from the Director of Sport and keep details with you at all times.
Communicating information to students and their parents eg: weekly game draw, practice times and transport details if applicable.
Communicating information to the Teacher in Charge or Director of Sport eg: results and team issues.
Maintaining first aid kits and managing the medical details of players that will be supplied by the Sports Department.
Ensuring the safety of players and notifying the school of risk/incidents/injuries.
Liaising between coach, parents and School.
Positive encouragement and motivation of the players to do their best. Role modelling teamwork and sportsmanlike behaviour.

Good Child-Safe Practices For Volunteers

Volunteers should promote professionalism in working with other people’s children at all times, through clearly established standards of adult behaviour with children.

Volunteers should examine the opportunities or possible situations where they may be alone with students, and assess the risk of doing so. Wherever possible an open door policy for all spaces should be used (this excludes toilets). Volunteers should be aware of where all children are at all times.

If activities require one-to-one physical contact (i.e., classes in swimming, gymnastics etc) parents and caregivers should be advised. Where a child requires assistance, e.g., if they are intellectually or physically disabled, volunteers should be aware of appropriate procedures when giving assistance.

Volunteers should avoid being alone when transporting a student unless an emergency requires it or with the express consent of the child’s parent. Except in an emergency, children are not to be taken from the College’s premises without parental consent.

Volunteers should consider the capacity in which they might be communicating online with students, and be able to distinguish between their role as a volunteer for the College and as a private citizen who may have a personal connection with a child. Appropriate online communication between a volunteer and a College student might include: placing a notice regarding a change of practice time on a team’s closed Facebook page, sending an email to a group of students with a form to be completed, sending a group text congratulating a member for their achievement.

Volunteers taking photographs and videos of students should be very carefully considered. Photographs and videos should only be taken in groups, at school events, and with the permission of the child in the first instance. It is not good practice to hold images of the school’s students on private mobile devices outside the scope of your role at the school. Photographs and videos of children should never be shared in the public domain (ie; a personal Facebook account). Any images used for the College’s purposes will be done so with parental consent.