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Thanks for volunteering as a Cohere Labs Community Organizer!
Thanks for volunteering as a Cohere Labs Community Organizer!
To get you set up, you will be given the Cohere Labs Lead role on Discord, and be added to the Cohere Labs Leads Google Group to receive edit access to documents and invites to leads-only events.
Communication
Communication
#leads_channel in Discord
#leads_channel in Discord
🫵 This space is for you! Ask questions to Cohere Labs staff or your fellow organizers, seek advice, share suggestions and lessons learned, and celebrate your successes.
📣 When there are big announcements coming to the server Cohere Labs staff will often post them here first - as key members of our community your input is valuable!
🧵 Feel free to start a thread with a specific question - the thread makes it easy for us to have a quick back-and-forth to help you get the answer you need. Other organizers will have visibility into the thread (perhaps they’ll benefit from hearing the answer as well!), but only those tagged in the thread will be notified.
🌻 You can also DM Madeline (madeline_smith) or Brittawnya (brittawnya)
Bi-Weekly Leads Drop-In
Bi-Weekly Leads Drop-In
Alternating Tuesdays, 11:00-11:30 am ET
Think of the Leads Drop-In as “office hours with Madeline/Brittawnya” :) Feel free to stop by if you…
🧠 Want to brainstorm new initiatives for your program
💡 Have an idea to improve our community/server
💙 Need help with an upcoming event
👋 …or just to say “hi!”
Come anytime within the 30 min window, and stay as long as you like
If you’d like more focused support, be in touch with Madeline or Brittawnya to discuss options.
Documentation
Documentation
Shared Google Drive Folder
Shared Google Drive Folder
♻️ Hosting planning and administrative documents in a shared place will support knowledge sharing and ensure the sustainability of community-driven programs.
📌 Within your program’s folder, you can make a subfolder that is publicly available to members of the Cohere Labs community. This is where you could store and create resource documents, slides from past events, and collaborative documents.
Resource Guide - Google Mini Site
Resource Guide - Google Mini Site
🎨 Make a page for your group under “existing programs” and make it your own!
📚 The purpose of this mini-site is to onboard new community members to our existing offerings and to serve as a repository for materials that get surfaced on Discord and at events. Use your page to…
Share a great reading list posted by a community members on Discord
Keep links for a collaborative project
Share materials from past events
Etc!
Planning and hosting meetings and events
Planning and hosting meetings and events
Timing
In order to accommodate folks from the time zones most represented in our community, we recommend hosting events around 11:00 am ET.
Ultimately, the timing of your events is your call and you should select times that work for you and your key members.
Event Listings - GCal and Discord
We make event listings on Google Calendar on our Discord server, on the Cohere Discord Server and on the Cohere Events website (https://cohere.com/events) event listing. Once plans for your event are set, add your event details to the Community Event Spreadsheet, Brittawnya will set them up on all platforms. You will then be able to edit/add to the Discord event (on the Cohere Labs Server), but you won’t have edit access to the GCal event - let Brittawnya know if anything needs to be changed.
Meeting Ideas
Meeting Ideas
💡 New idea on how to switch up meetings? Add it here!
💡 New idea on how to switch up meetings? Add it here!
Research Tea Time / Idea Rumble / Scholarly Showdown (name TBD, lol) Instead of hosting just 1 speaker at an event, why not host 2?! Consider inviting 2 PhDs whose work overlaps in someway to each give a ~10-15 minute presentation. After they each present, as the Lead, host a discussions between to two, shedding light on how the work can be in conversation with each other, or synthesize ideas from both with the community.
How to get the most value out of hosting a guest speaker in a community setting? The Community Guest speaker talks have been pure gold - some people even claiming we should offer degrees to those who watch them all, based on the sheer amount of value here. But how can we use our community space to expand on the value of a 60 minute talk? Pre-talk: What information can you share before the talk to help attendees get the most out of it? Consider having an informal hangout 1 day or 1 hour before the talk to review key concepts so that attendees come prepared to learn and ask questions. Review any of the foundational concepts that the research talk is based on. Post-talk: Keep the conversation going. Post follow up questions and materials so that the disucssion of the talk continues. Model this to your community by share ideas you want to follow up on, etc.
Chaos mode - impromptu paper readings Opening the latest paper to review? Consider doing it with friends! Host an impromptu call (eg. "In 1 hour I'll be reading reviewing this paper - join me if you'd like to go over it together!") to review a paper with members of the community - no need to prepare! Just share your screen, read together, talk through questions as they come up, etc. You can do this either using your existing google meet links (in this case, all your normal settings will be available to you (eg. screen share, record, anyone can join, long calls etc). Or use the community-hangouts voice channel.
Swag <3
Swag <3
From time to time we like to send organizers Cohere Labs swag in the mail! We'll be in touch about every 6 months about this in the #leads-channel :)
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