Teacher Release Days
The Sports Association will only provide teacher release for the school organising the Athletics competition. Two days can be claimed for athletics by sending an invoice and copy of the appropriate reliever information to Maeroa Intermediate School.
It is recognised that other events require schools to release teachers, but this is an expense that must be covered by the organising school.
Reimbursement
Associated venue and equipment costs can be claimed by forwarding invoices and a covering letter to Maeroa Intermediate School. The association does not cover the cost of morning tea and/or lunch for support people.
Supervision of Teams and Events
It is important for the Principal/DP of the organising school to attend the event to monitor the smooth operation, standards and team presentation/preparation. Please keep in touch with your fellow Principals about any issues or incidents needing attention.
It is important for participating schools to ensure that their teams are properly supervised and managed during the entire event.
Preparation of Teams
All teams must be well prepared, know the rules and be well coached. Remember the mission statement – “Excellence through Sport and Culture”.
Uniforms
Teams will be well presented. Sports uniforms and tracksuits are required for the sporting events. School uniforms are required for Cultural Events. Principals need to monitor this, as some teams have turned up and played in mufti.
General organisation
The dates set in the sports calendar are to be adhered to. Cancellation days will not be changed so schools must make sure that they do not arrange other activities on these days.
Each school needs to supply a contact mobile phone number that other schools can ring to check on cancellations. Some schools need to have their students on buses early in the morning.
Please make sure that your teams are adequately supervised.
Pool Play
To ensure even pool numbers and improve competitive balance, the following process is recommended:
1. If the number of entered teams results in uneven pools, the hosting school may enter a second team for that tournament.
2. The second team can be:
a. A development squad.
b. A mixed group of available players.
c. Any team that the hosting school considers appropriate to support balanced pool play.
3. If the hosting school cannot field a second team, it may offer the opportunity to the previous year's winning schoo0l to enter a second team instead.
4. The additional team will fill the final spot to create even pool numbers (e.g. moving from 9 teams to 10, or from 11 teams to 12).
This ensures:
a. Equal pool sizes.
b. Consistent game counts.
c. Fairer qualification for the semifinals and finals.
d. Smoother tournament operations.