CGIAR P&R Hub - 2026 Adapt (Replan)

Performance & Results Hub

2026 Adapt (Replan)

This page provides information and resources for Adapt (Replan)

Please contact us with any questions or suggestions at: planningandadaptivemanagement@cgiar.org

2026 Adapt (Replan)

Adapt is the annual Phase of the Adaptive Management Cycle conducted in Quarter 2 (April–June). Building on insights from Reflect and Reporting, Programs and Accelerators translate learning into action by updating Theories of Change, MELIA Plans, Risk Management Plans, PORBs, and the integration of W3 and bilateral projects, ensuring CGIAR’s work remains responsive, strategic, and impactful.

The purpose of Adapt includes:

Evidence‑based adjustment: Uses reporting, reflection, MELIA, stakeholder input, financial data, risk analysis, and context to refine priorities and improve impact.

Learning into action: Updates Theories of Change, PORBs, MELIA plans, and risk approaches to align resources with revised priorities.

Change management: Documents and justifies agreed adjustments through formal approval pathways to ensure proportionality and strategic alignment.
Transparency and accountability: Clearly records how evidence informs changes to plans, budgets, and delivery for stakeholders and funders.

Timeline

2 April: any changes to Programs’/ Accelerators’ 2026 W1/2 funding envelopes confirmed, PRMS Planning Module opened
3—16 April (10 business days): Programs/ Accelerators complete draft, revised 2026 PORBs in PRMS
17—23 April (5 business days): Quality assurance, GST check-in
24—30 April (5 business days): Programs/ Accelerators address any feedback received and finalize revised 2026 PORBs in PRMS

Recent Updates

2026 W1/2 allocations by Program/Accelerator and launch of 2026 'Adapt process'
UPDATED 2026 W1-2 allocations by Program and Accelerator I PDF
UPDATED 2026 W2 contributions earmarked to Areas of Work I PDF
2 April 2026 - Adaptive Management Guidance Document - Adapt (Replan) 2 April 2026 I PDF
2 April 2026 - PRMS Planning Module User guidelines - Updated March 2026 I PDF
2 April 2026 - PRMS Planning Module is now open!

Contacts Database

Budget & Expenses

Planning Module

Adaptive Management Adapt (Replan) Guidance for CGIAR’s 2025—2030 Science and Innovation Portfolio l PDF

Adapt (Replan) Guidance & Resources

Updated W1/2 envelopes by Program and Accelerator

Thanks to additional funder support, total, expected 2026 W1/2 contributions as of 2 April amount to $220m under our updated Baseline Scenario. This represents a 24% increase from the W1/2 Budget approved by the System Council in December 2025.
Of the above, $90m is expected in unearmarked W1 contributions (+7%) and $130m (+40%) in W2 contributions earmarked to specific Programs and Accelerators.
Consistent with the partial de-linking rules for W1/2 funds (Annex I of the approved budget document), additional, earmarked W2 contributions have been applied in full to the relevant Programs and Accelerators, and additional unearmarked W1 funds have been allocated consistent with the steps endorsed by the Global Leadership Team in October 2025. In all cases, Programs and Accelerators receive at least their original Baseline Scenario allocations.
In developing their revised PORBs, we ask that Programs and Accelerators consider Funders’ W2 contributions earmarked to specific Areas of Work (AoW) as set out attached. The total W1/2 funds allocated to each AoW should be greater than or equal to the sum of any earmarked W2 contributions to that AoW.
NB: While W1/2 Funders have done their utmost to provide us with their best available 2026 planning assumptions as of today, discussions remain underway regarding at least one possible, additional W2 contribution to one Program. We will inform this group as soon as we receive confirmation of any changes with a view to including them in this round of PORB review.

Guidance for the 2026 ‘Adapt’ process

Using the updated, Baseline Scenario W1/2 envelopes and taking into account funder earmarking at the AoW level, Programs and Accelerators are now requested to complete draft, revised 2026 PORBs by COB on 16th April 2026.
Following an internal quality assurance process and resulting feedback, intended final versions of those revised PORBs are due by COB on 30 April, for GST and GLT endorsement and EMD approval.
Drawing lessons from and responding to feedback from the November 2025 PORB process, this ‘Adapt’ phase introduces the following main changes:

• inclusion of Countries of Implementation and Location of Benefit for financial reporting

• where possible, allocation to Centers of funds thus far held under “Unknown Center”, e.g. pending confirmation of AoW Lead assignments

• standardized budget categories for cross-Program/ -Accelerator leadership, management, and operational costs under AoW0

• alignment of Partner flow-through of funds across Anaplan and PRMS

Additional Resources

Adaptive Management Guidance Document - Adapt (Replan) 2 April 2026 I PDF
UPDATED 2026 W1-2 allocations by Program and Accelerator I PDF
UPDATED 2026 W2 contributions earmarked to Areas of Work I PDF
PRMS Planning Module User guidelines - Updated March 2026 I PDF
Guidance for Theory of Change and MELIA Plan Updates During Adapt 2026 I PDF
The Program Finance Team will also be available to provide support to the Programs and Accelerators as follows:

Olusola Felejaye : Capacity Sharing, Policy Innovation, Sustainable farming and Scaling for Impact

Jemimah Njenga-Kimata : Digital Transformation, Gender Equality and Inclusion and Food Frontiers and Security

Maria Terese Tenorio : Better Diets and Nutrition, Genebanks and Sustainable Animal and Aquatic Foods

Alejandra Vargas : Breeding for Tomorrow, Climate Action and Multifunctional Landscapes

Guiding Questions and Resources by Enabler

Evidence and Learning Enabler

Guiding Questions within the Evidence and Learning Enabler

What have we learned from MELIA findings, stakeholder feedback, and the Reflect and Reporting phases that requires changes to plans or priorities?
What assumptions, pathways, or indicators in the ToC need updating based on new evidence or context?
Where are the critical gaps, outliers, or uncertainties, and how should they be addressed in the updated plans?
How do proposed adjustments strengthen alignment between activities, outcomes, and intended impact?
What evidence supports continuing, adjusting, or discontinuing specific approaches?
How do we ensure planned changes are effective and measurable?

W1/2 Funding and Financial Planning Enabler

Guiding Questions within the W1/2 Funding and Financial Planning

Are proposed budget adjustments aligned with revised priorities and evidence from the Reflect and Reporting phases?
How well do updated PORBs reflect lessons learned and emerging needs?
Where are adjustments to budget allocations required to strengthen delivery and impact?
How do revised budgets align with the final approved envelopes and guidance?
How do we ensure financial planning remains flexible and responsive going forward?

W3/Bilateral Data

Guiding Questions within the W3/Bilateral Data Enabler

Should any W3/bilateral projects be shifted to different results in the ToC, or to a different Program/Accelerator, to better reflect a) actual results of a project, or b) a shift in direction of the project or Program/Accelerator?
Does the Program/Accelerator MELIA Plan still accurately reflect the known, planned MELIA studies of mapped W3/bilaterals? Are there additional efficiencies that could be gained, or gaps to be filled, in light of any new information about planned W3/bilateral MELIA studies?
Given updated budgets (for both pooled and non-pooled-funded work), as well as updated ToCs and MELIA Plans, are the two funding streams still coherently and efficiently aligned to planned results and strategic priorities?
What synergies or coordination opportunities could be strengthened in future cycles?

Risk Management Enabler

Guiding Questions within the Risk Management Enabler

What new or heightened risks have emerged from the Reflect and Reporting phases?
How should mitigation strategies be adjusted based on recent risk outcomes?
How do updated risks affect priorities, deliverables, or resource allocation?
How are key risks and mitigation actions reflected in updated planning documents?

Demand and Scaling Readiness Enabler

Guiding Questions within the Demand and Scaling Readiness Enabler

Based on evidence from the Reflect and Reporting phases, which innovations should have their scaling pathways responsibly accelerated, adjusted, paused, or downscaled, and what evidence supports these decisions?
What changes to scaling strategies, delivery models, or partnerships would help improve effectiveness, inclusiveness, sustainability, or system-level impact in light of observed performance?
How should Theories of Change, MELIA plans, and indicators be updated to reflect revised scaling ambitions, assumptions, and pathways informed by learning? What resource reallocations would best support prioritized scaling pathways, and how can W1/W2, W3, and bilateral funding be aligned to enable effective and responsible scaling?
How do revised scaling decisions respond to contextual shifts, emerging risks, and unintended consequences identified during reflection and reporting?
How will scaling progress, adaptations, and risks be monitored during implementation to support continued learning, adaptive management, and constructive engagement with the Scaling for Impact Program team going forward?

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