1.) Overview: The Coos Bay School District directs the Superintendent to establish a “Bond Oversight Committee,” comprised of 8-12 community members, 1-2 school board representatives, and necessary administrative and support staff to monitor the implementation of bond projects authorized by voters on November 7th, 2017. The Superintendent will serve as liaison to the group.
2.) Type of Committee: Administrative, reporting to the Superintendent, with periodic reports to the School Board.
3.) Charge: The Coos Bay School District desires ongoing, independent review of the major projects approved by voters. The committee should meet at least quarterly and plan to provide an annual report to the board. The committee will be responsible to:
· Review the process to solicit, qualify and select general contractors and vendors for major projects.
· Review financial statements for congruence between the identified bond projects and spending.
· Review requests for major changes in the expenditure of funds (e.g., project change order proposals or any request to access district-wide contingency funds) and make recommendation for/ against such proposals.
· Make recommendations to the School Board as to policies and procedures which will enhance accountability for bond dollars to district stakeholders. These recommendations will be presented to the Board at regularly scheduled Board meetings.
· Assist in maintaining public trust and confidence in the district through active involvement in communications related to the bond projects. The committee will work to form sub-committees to help in the various projects within the bond. Committee will host community input meetings at the various areas within the community.
· The committee is to report its findings to the School Board at least annually each Spring. A written report should be submitted to the Board at this time.
4.) Authority: The committee will have no independent authority to obligate district funds or issue directions to the district administration. The committee’s recommendations will be used to inform program decisions made by the Superintendent and/or School Board.
5.) The committee is to be granted access to reports, construction sites, and documents pertinent to their charge. The committee will work directly with the Superintendent who will make necessary resources and staff available to the committee.
Duration of Charge: The committee will sunset following completion of all major bond projects, but no earlier than the expensing of 90% of all bond proceeds.
Minutes of the Bond Oversite Committee meetings are available by request through Superintendent Bryan Trendell at bryant@coos-bay.k12.or.us.