ZOOM - Privacy and Security

Managing your Meeting Settings

Mastering your own meetings settings

Exploring 'settings' in ZOOM

You can visit catholictas.zoom.us, sign in and then select 'Settings' in the left hand menu.

For Personal Meeting Room settings, select Meetings in the left hand menu and then select Personal Meetings Room for the submenu across the top of the page.

Using Google Cal - Zoom Scheduler Settings

If you are creating meetings directly through Google Calendar using the ZOOM Schedular Chrome extension, you may also need to adjust your ZOOM schedular default settings by clicking the icon for the extension then selecting the little cog to access settings.

If you would like to adjust these settings for each individual meeting, select 'Allow me to specify meetings settings each time' just above the save button.

In Meeting Controls

Lock Meeting

Locking the meeting prevents any further participants from joining regardless of whether or not they have meeting details.

Select 'Security' then 'Lock Meeting'

Prevent participants from Sharing Screen

Prevent participants from being able to screen share with out an explicit request from the meeting host.

Select 'Security' then deselect 'Allow Participants to: screen share'

Prevent participants from Sharing Screen

Prevent participants from being able to screen share with out an explicit request from the meeting host.

Select 'Security' then deselect 'Allow Participants to: screen share'

Mute All / Allow participants to unmute themselves

Locking the meeting prevents any further participants from joining regardless of whether or not they have meeting details.

Select 'Participants', then select 'Mute All'. Alternatively select 'Participants' then 'More' to access - Allow participants to unmute themselves. This can be ticked or unticked.

Prevent participants from renaming themselves

Select More from the bottom right hand corner and untick 'Allow participants to name themselves'

Stop a participants video

Select 'Participants', then however over the student, select 'More' and the Stop video from the menu.

Rename Participants

However over the participant and select the 'More' to see additional options. Click rename and type the new name for the user.

Put participants back in the waiting room or Remove

However over the participant and select the 'More' to see additional options. Click 'Put in waiting room' or 'Remove'

Meeting Setting - Leaning towards ease of access

Managing your meetings settings is often a balance between making it easy for students to access and interact in meeting and managing disruptive behaviour.

Like in a classroom, most disruptive behaviours can be adequately managed by a teacher by setting clear expectations for students and leveraging the schools existing positive behaviour management approaches in the Learning at Home context.

Meeting Settings - Leaning towards reducing disruptions

Where a teacher would like further technical controls to manage disruptive behaviour they may consider the following additional settings.

Technical and Human Practices Risk Mitigation

The following technical settings have been put in place to manage risks associated with students use of ZOOM while enabling students to remain connected to their school communities.

Appendix A Video Conferencing Risk Mitigation Practices.pdf

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