Hiring of Premises policy   

Hiring of Premises policy  

Purpose

The purpose of this policy is to provide guidelines to ensure that all individuals and groups associated with the management and use of the hall are aware of Campsall Village Hall aim to support a provision through the hiring of the hall, to promote the best interests of the charity and its beneficiaries.

Scope

Our aim is to make the Village Hall the social hub of our community. The individuals falling within the scope of this policy include; the Trustees who are promoting and managing the hall on behalf of the community and charity and all users of the hall.

Guidelines

The Village Hall is available to all members of the community and to organisations outside of the community providing the Trustees are of the opinion that such an activity does not conflict with the Trust’s Governing Document.

The Hall is maintained for staging of activities by the Village Hall Committee for the general good of the community, of the neighbouring districts and by local user groups and the general public.

Use of the hall for a function where the primary objective is deemed to support the best interests of the community will take precedence over other uses, for example the village hall is used as a polling station for local and national elections. Every attempt will be made to accommodate other prospective users.

As a general principal when two or more prospective hirers apply for the same date and their requirements do not allow for compromise, the earliest application will take preference.

Hirers will agree to recompense the Hall for damage and breakages occurring as a result of their activities.

The Village Hall does not have an alcohol licence, hirers wishing to sell alcoholic drink must ensure they are complying with Licensing Laws by applying for any licences necessary.

Any individual or group wishing to hire the hall where children or vulnerable adults will be present must acknowledge that they are aware of and agree to CVH Safeguarding Policy.

When booking the hall hirers will be asked to read and agree to the CVH Hire Agreement as displayed on the Campsall Village Hall Website under HIRE AGREEMENT - INFORMATION, TERMS, CONDITIONS AND REGULATIONS.

Charging Structure

The charges for the Village Hall will be reviewed and set by the Trustees annually, bearing in mind the costs incurred in maintaining the Hall and in line with the charges common among similar village halls.

At the discretion of the trustees, regular users and activities deemed to be of outstanding service to the community may be offered discounted charges.

This Policy will be monitored and subject to an annual review