Frequently Asked Questions

Before I Hire

How do I make a booking enquiry? Please use the Enquiry Form on this web site.

Is there car parking available? Immediately outside the Hall is a car park for approximately 15 vehicles, with overflow parking on the grass for a further 10. The car park is underlaid with rubber matting. There are also two disabled parking bays at the rear of the building.

Please ask your guests not to block the access to the overflow parking, and to use it rather than parking on the road where it may cause an obstruction.

What’s the layout of the Hall?  The main entrance gives direct access to the Main Hall. The rear entrance provides access for those with mobility issues.

There are also lavatories for ladies, gentlemen and our disabled users. 

What access is there to the kitchen? The kitchen is directly accessible from the main hall , however there is a serving hatch from the kitchen to the lounge. The use of the kitchen is included in the hire charge for the main hall.

Can I visit the Hall before I book to see if it’s suitable? We welcome prior visits to enable you to be sure that our Hall is what you want for your event. Please email campsallvh@gmail.com  or text 07561 868017 to arrange your visit.

Is there a stage and sound equipment?  There is no stage or sound equipment. Equipment would need to be hired.

Is there WiFi in the Hall? No

What is the capacity of the Hall? The maximum capacity of the hall to comply with fire regulations is 150 but numbers should be appropriate to the activity. Seating is available for approximately 80 people. 

Are there facilities for the disabled?  The hall is accessible for those in wheelchairs, and there is a large lavatory especially equipped for the disabled. There are no significant floor level changes inside.

Do you have cutlery, glasses, cups, saucers, plates. ? We have sufficient cutlery and crockery to cater for up to 30 people. For larger gatherings we suggest you bring or hire your own. 

What appliances are available in the kitchen? There is a cooker with oven. There is also a microwave, fridge, freezer, dishwasher, kettles, and even a toaster.

Is there any free time allowed for setting up and/or clearing up? We ask that you book and pay for all the time you will be in occupation; this will include any time necessary for setting-up and clearing down.

Can I provide alcohol at my event? If you intend to provide alcohol at an event for which money changes hands at any point, you will need a licence. For example, you will need an alcohol licence if you sell tickets which include a free drink, if you sell alcohol at a bar, or if you provide alcohol to members of a club. The Hall does not have a Premises Licence for the sale of alcohol. In order to run a bar you must seek the permission of the committee and also apply for a Temporary Event Notice from Doncaster Council. If alcohol is provided at the event completely free of charge, no licence is required. However you must seek the approval of the Management Committee for all events at which alcohol is to be provided.

When do I pay for my hire? We are unable to issue reminders, so please ensure that you make payment in full before your event. If full payment has not been received at least 7 days prior to your booking, you may forfeit the period booked and we may accept bookings from other hirers.

Do you offer any discounts?  No

Do you have any restrictions as to who can hire the Hall? We do not hire the Hall to anyone aged under 21 years, nor to anyone who may still owe money to the Hall for any reason. There may be some activities or events for which we would choose not to hire out the Hall; please ask if you need to.

Am I allowed to sell goods?  Yes, however the Hirer shall, if selling goods on the premises, comply with current legislation and codes of practice in connection with such sales.  

Can I hire a Bouncy Castle?

The use of bouncy castles and inflatables inside the hall is permitted on condition that your bouncy castle provider is fully insured. Bouncy castles and other inflatables are not covered under our insurance policy. 

Can my booking be cancelled?  Whilst we make every effort to ensure your booking is not cancelled, the Village Hall Committee reserves the right to cancel your booking in exceptional circumstances (see Hire Agreement).

On the Day

Do I collect a key? Arrangements will be made regarding collection of the keys or you may be issued with a unique code which allows you access to the key safe containing the front door key (located on the wall to the left of the main entrance). The key safe code is changed regularly. We would ask you not to pass the code on to anyone else. Other entrance doors that enable access for those with mobility issues including wheelchair access can be opened from the inside. Remember to return the keys to the key safe before you leave, and close the door behind you ensuring that it is secure.

My guests want to arrive earlier than the time booked; what should I do? The Hall will be available from the time you booked, and unless you have agreed in advance with the Bookings Secretary, that is the time you and your guests may enter. If the Hall is already open owing to an earlier event being in progress, we ask that you respect their occupation of the Hall and not enter prematurely.

Can I attach decorations to the wall and ceiling? Yes, but only using approved materials. Do not use clear tape as it leaves a residue on surfaces which is difficult or impossible to remove. You must not attach anything to lighting appliances or to other electrical equipment – doing so is not only a safety hazard but can also cause damage. 

During Hire

What should I do in the event of a fire? Please refer to and familiarise yourself with the Fire Procedures prior to the event. As the hirer you are the designated responsible person and the safety of all users is of primary importance.

There is some faulty equipment at the Hall; what should I do? We’d be pleased if you would report it to us.

I’ve broken something belonging to the Hall; where should I report this? Again, to a committee member or Bookings Secretary. We have an understanding view of accidental breakage, but if we feel an item has been broken through misbehaviour or similar we would expect it to be paid for. We would far rather discuss a breakage with a hirer than have to pursue them later and would hope to come to a reasonable arrangement.

At the Close of my Event

How much cleaning-up do you expect me to do? We expect that any tables and chairs used are clean and cleared away. If needed the floor should be swept and any food / rubbish should be  removed.  If you have used the fridge or freezer to store items during your event we expect these to be removed at the end of your booking.

Please note that our Hiring Terms state that should the Hall be left in such a state that cleaning is unnecessary; we reserve the right to deduct the cost from any refundable deposit left with us.

What time must we leave? The Hall must be vacated by the end of your specified booking period.

What should I do with my rubbish?  Please arrange to bag up your rubbish and take it with you. 

After the Event

I think I’ve left some property at the Hall; what can I do about it? Please contact the Committee member / Bookings Secretary if you think you’ve left something with us.

When do I get back my refundable deposit?  We aim to refund this deposit within a two weeks after the event. Please note that we reserve the right to deduct an appropriate amount if damage has occurred or cleaning is required.

I’d like to leave some feedback on my experience of the Hall. How do I do this? We should be very grateful if you wish to share any opinion of the Hall and/or the volunteers you have dealt with during the hire process. Please use the feedback form, e-mail campsallvh@gmail.com, or leave a written message in the Kitchen addressed to the Committee.