For whatever reason you may be leaving the district, we ask that you would take a few steps to make sure files that need to be accessed by your colleagues can still be accessed after you leave and your account has been turned off. (Google files) This becomes important if you have been sharing things like curriculum documents such as unit plans, formative assessments, and shared assessments.
The video to the left will show you how to do Google Transfer and Google Takeout. There are two options. You can choose to do one of the options or both options.
Transfer allows you to electronically copy your files form your school google account to a personal Google
Please not that personal Google accounts are currently limited to 15 GB of free storage, so there may not be enough storage space to transfer ALL files from your school Google Workspace account
If necessary, you can make two personal accounts or pay for added storage space in your personal account.
Takeaway downloads a copy of your files to a hard drive or external drive to help avoid the storage cap associated with personal accounts.
The files within a Google Drive Shared Drive is not "owned" by any one user, instead they are owned by the Shared Drive itself. This helps insure that if any user accounts are disabled or deactivated the files within the Shared Drive can still be accessed by any of the Shared Drive's members.
This video introduces you to Shared Drives, shows you how to create a Shared Drive, share the Shared drive with other users, and upload files into the Shared Drive.
It is possible to transfer the ownership of a file, or of an entire folder, to another Google Workspace user. Depending on how your school account is managed, you may not be able to transfer ownership to a user outside of your school, but you can transfer ownership to another user at your school.
If your files are already housed in folders, it may be easier to transfer ownership of the folder, as apposed to each individual file. Changing the folder will automatically change all the files and folders within that specific folder. If you have multiple files housed outside of folders, it may be more efficient to drag and drop the files into one folder, and then transfer ownership of that folder.
Students also have the option to transfer all their work created in all Google Docs when they graduate from the district. They will need to use Google Transfer to move their files to a personal Google Account, just a teacher would need too.
