Embedded Files
Have a Plan
Have a Plan
Welcome Brown’s Alumni Class Volunteers - Planning the Year
Welcome Brown’s Alumni Class Volunteers - Planning the Year
Welcome Brown’s Alumni Class Volunteers - September Message
Dear Class Volunteers,
We are excited to embark on another year of engagement, communication, and fostering class community. Thank you for volunteering to lead your class and help strengthen their ties to Brown. Here is a special welcome from the Association of Class Leaders board to our newly recruited class leaders. We are excited to have you on board (or welcome you back).
To start the academic year right, here are some top-level tips:
COMMITTEE MEETINGS - Class Presidents play a pivotal role in setting the tone for the year. The first step is to plan a kick-off meeting to meet your leadership team and brainstorm ideas for engaging activities and effective communication strategies. This "between reunion" year presents a unique opportunity to foster connections, so feel free to make the most of it!
You may find a list of your class committee members on the Alumni and Friends page or contact your Alumni Relations Class Liaison to obtain a contact list.
COMMUNICATIONS - Regular and informative updates will keep classmates connected and engaged. If you do not have a primary communications volunteer, you should designate 2 to 3 volunteers to create a communications schedule and coordinate emails through BrownConnect+ and social media.
The BrownConnect+ Volunteer Training and access to step-by-step guides and resources make using BrownConnect+ quick and easy!
Responses to email campaigns from BC+ go to your class email box (classofxxxx@alumni.brown.edu), which should be checked regularly. A Brown email account (xxxxx@alumni.brown.edu) must be used to access the class email box (a new requirement).
Here are directions for accessing your Brown email account. If you have any issues accessing your Brown email account, please contact the alumni helpdesk for assistance via:
live chat at https://helpchat.brown.edu/
email at alumni_help@brown.edu
telephone at +1 (401) 863-4357
ACTIVITIES - Engagement activities are the heart of building community. Explore this Class Leader Resource Center for creative ideas and inspiration. The award-winning Virtual Engagement Toolkit also offers innovative ways to connect and interact with classmates virtually.
Quick Tips:
Regional Brown Club events offer opportunities for classmates to make in-person connections.
Find a Brown virtual event and encourage classmates to gather for a watch party in person or virtually. Some classes have held Zoom gatherings after a virtual event to hold robust and engaging discussions.
FINANCES - Most classes will receive a standard dues solicitation in early Fall. Treasurers, we recommend that you send a personalized follow-up email through BRAVO to convey the importance of class dues for underwriting the cost of class activities and reunion events.
BROWN VOLUNTEER CODE OF CONDUCT - As part of our ongoing efforts to ensure that the Brown volunteer experience is meaningful, productive, and safe for all of our dedicated volunteers, we are pleased to share our recently established Brown Volunteer Code of Conduct. Receipt of the Code of Conduct indicates acknowledgment. It is considered valid for the duration of a Brown volunteer’s service, regardless of role or duration (unless there is a change in the Code). NOTE: If you volunteer in multiple capacities for Brown, you may receive this same information from more than one volunteer liaison.
Thank you for your efforts to support your Brown community. Your dedication and creativity are invaluable to the University. We look forward to an exciting and engaging year!
Best regards,
Your Alumni Relations Engagement Team
class@brown.edu
Think of the plan as a roadmap to success. The Mission provides a clear vision of what you want to achieve, and the Class Goals point the way there. Class Leaders understand their roles through the committee structure, allowing them to plan what is needed to achieve their goals.
Sample Strategic Plan - Class of 2010
Committee Structure (More coming soon!)
Committee Structure (More coming soon!)
Best Practices
(Additional best practices information about subcommittees, size of committees, regional engagement, generational engagement, and more will be added to this site soon.)
Best Practices
(Additional best practices information about subcommittees, size of committees, regional engagement, generational engagement, and more will be added to this site soon.)
Committee Meetings (More coming soon!)
Committee Meetings (More coming soon!)
Timelines
Timelines
Finances
Finances
Help your class stay in the black by asking for class dues every year! The class treasury subsidizes Reunion Weekend expenses, making them affordable and inclusive to all classmates.
Help your class stay in the black by asking for class dues every year! The class treasury subsidizes Reunion Weekend expenses, making them affordable and inclusive to all classmates.
When and how do we ask for dues?
When and how do we ask for dues?
Alumni Relations will send the dues-request emails out in early October, with a reminder to those who have yet to contribute in early February. A standard email template exists for all classes (see copy below). We encourage treasurers to follow up with a personalized class dues request and send it out via BRAVO sometime in late October or November. Classes that follow this strategy tend to raise more dues revenue.
We strongly encourage all classes to request dues annually as event costs continue to rise.
STANDARD EMAIL TEMPLATE
From: Brown University Class Leaders <class@brown.edu>
Subject line: Brown University Class of <insert CLASS_YEAR >: Class Dues Request
Dear First Name,
The Class of <insert CLASS_YEAR > leaders are committed to building ongoing class community and camaraderie by offering classmates opportunities to connect and stay engaged with Brown. As part of these efforts, we hope you will support our class dues campaign this year.
With a robust class treasury, we can offset costs associated with class and reunion activities, including virtual and in-person programming. Affordability is a significant driver of event attendance, and we want as many members of our class as possible to have the opportunity to participate!
We encourage you to support our class by contributing *class dues this year:
Your class dues payment page link is http://brown.edu/go/Class-of- XXXX-Dues
Thank you for supporting our class! We look forward to seeing you at our next class gathering.
Ever true,Your Class of XXXX LeadersclassofXXXX@alumni.brown.edu<insert Facebook_link>
* The current fiscal year began July 1, 2023, and ends June 30, 2024. Participation in the class dues program is optional, and any amount is appreciated.Please note the difference between class dues and gifts made to the Brown Annual Fund: Class dues support our class activities and are not tax-deductible, whereas tax-deductible gifts to the Annual Fund directly support current students and faculty. Please consider paying your class dues and supporting the University through the Brown Annual Fund.
You are receiving this email because your preferred class year, as reflected in Brown’s records, associates you with the Class of <CLASS_YEAR>. If you wish to change your preferred class year, email your request to Alumni Records.
If you do not wish to receive class dues emails, unsubscribe now.
Privacy
Privacy
DATA CONFIDENTIALITY AGREEMENT - This policy sets forth the duties and obligations of volunteers who have access to Brown University Advancement data to protect the confidentiality of information and data relating to donors and prospective donors, internal policies and procedures of University Advancement, and all other data and information deemed proprietary, restricted, sensitive, or confidential by the University or the Division of Advancement. Volunteers with access to classmate's data must read and sign the confidentiality agreement.
DATA CONFIDENTIALITY AGREEMENT - This policy sets forth the duties and obligations of volunteers who have access to Brown University Advancement data to protect the confidentiality of information and data relating to donors and prospective donors, internal policies and procedures of University Advancement, and all other data and information deemed proprietary, restricted, sensitive, or confidential by the University or the Division of Advancement. Volunteers with access to classmate's data must read and sign the confidentiality agreement.
BROWN VOLUNTEER CODE OF CONDUCT - As part of our ongoing efforts to ensure that the Brown volunteer experience is meaningful, productive, and safe for all of our dedicated volunteers, we are pleased to share our recently established Brown Volunteer Code of Conduct. Receipt of the Code of Conduct indicates acknowledgment. It is considered valid for the duration of a Brown volunteer’s service, regardless of role or duration (unless there is a change in the Code). NOTE: If you volunteer in multiple capacities for Brown, you may receive this same information from more than one volunteer liaison.
Report abuse