Intervention

Hello Everyone!

On behalf of Intervention and Development, I would like to say thank you for all of your hard work and resilience during the 2020/21 school year. Your dedication as an educator during a time of pandemic is greatly valued and appreciated. The 2021/22 school year is now here and together we can make it an amazing experience for children entering this fall. See below reminders, updates and announcements to help guide you in supporting children enrolled with special needs.

Sincerely,

Shawna Starling

VP of Intervention and Development

Intervention and Development Reminders, Updates and Announcements

(September 2021)

• Intervention and Development Introduction - 2021/22

  • Post the 2021/22 Intervention and Development Family Letter on each Academy bulletin board! Click below link to print the letter:

    • English: https://docs.google.com/document/d/1F0yr15nvkaB4VHp2VVWdIy5lZbgp0tlY/edit?usp=sharing&ouid=102256587862033406920&rtpof=true&sd=true

    • Spanish:

      • https://docs.google.com/document/d/1rumN7NG_2zVWVgFkvYvPOTu0tlVI7skrPqzoNi1N128/edit?usp=sharing

  • Invite Intervention and Development to your upcoming staff and family meetings to share resources and information about services and supports of children with special needs.

• Special Needs Enrollment

  • Start 2021/22 school year special needs enrollment by reviewing each new enrollment application for children identified with special needs and forwarding a copy of the new enrollment application to sstarling@bsaece.com for follow-up.

    • After forwarding a copy of the application, add the child’s name to the School Year 2021/22 Special Needs Data Collection Tool found here: https://docs.google.com/spreadsheets/d/1qgJqf4F5EttwTHe2UW77nIo10T3FJHuDaWYo0VLgeJ0/edit?usp=sharing.

    • Once enrolled, contact sstarling@bsaece.com to schedule a Specialized Services meeting to review services, supports, documents and classroom placement required throughout the 2021/22 school year.

    • Once enrolled, forward copy of the child’s IFSP/IEP/504-BTP to sstarling@bsaece.com for file and follow-up.

    • Notify sstarling@bsaece.com of any IFSP/IEP/504-BTP meetings during the school for continued support and participation.

• Special Needs Data/Monthly Disability Reporting

  • Begin monthly Disability Reporting by updating the School Year 2021/22 Special Needs Data Collection Tool by the last day of each month. Find the 2021/22 Special Needs Data Collection Tool by clicking here: https://docs.google.com/spreadsheets/d/1qgJqf4F5EttwTHe2UW77nIo10T3FJHuDaWYo0VLgeJ0/edit?usp=sharing.

    • Note: Access each child’s electronic folder with supporting documents next to each child’s name in the School Year 2021/22 Special Needs Data Collection Tool.

• Inclusive Lesson Planning and Special Needs Accommodations

  • Review each child’s IFSP/IEP/504-BTP for current outcome and type(s) of special needs accommodations.

  • Add strategies from the IFSP/IEP/504-BTP into the weekly classroom lesson plan for promoting inclusion into everyday activities, transitions and routines.

  • Continue to track/monitor child’s progress on IFSP/IEP/504-BTP outcomes and daily participation in activities, transitions and routines

• ASQ3/ASQSE2

  • Actively complete 2021/22 Ages and Stages screenings between 09/01/21 and 10/14/21 for all newly enrolled children ages birth through five. Continue to collect Ages and Stages data for children who enroll after 10/14/21, transition from class to class or by parent request throughout the school-year. (Note: Classroom teachers should complete at least (5) screenings per week to manage volume of screenings and time for completion. Each parent/guardian should receive a copy of the ASQ screenings to complete and submit by 10/14/21. Once both parent and teacher screenings are completed, store both teacher and parent copy in each child’s binder.) Final ASQ-3 and ASQ-SE2 scores should then be added to the ASQ Grid/Tracker and Ages and Stages Data Collection tool by 10/14/21 found below:

    • 2021/21 Ages and Stages Data Collection Tool: https://docs.google.com/spreadsheets/d/1yqbHjsMLVOFiFSDUFGRYKWvgd7NCn3Dr3ceQIVXZia0/edit?usp=sharing.

    • ASQ Grid/Tracker: https://docs.google.com/document/d/1J9pz8qXINtxG6gRNsCfOSpJahcIHCuVc/edit?usp=sharing&ouid=102256587862033406920&rtpof=true&sd=true

      • Note: If there are any additional questions pertaining to the development of a specific child, please forward your inquiry to sstarling@bsaece.com with a copy of the completed ASQ3 and ASQ-SE2 screener.

      • See attached Ages and Stages Policy for more information: https://drive.google.com/file/d/1cZdgfH7ynNqjEe895ns9u2NtKYXchgyp/view?usp=sharing

• PBIS

  • Brightside Academy now uses the PBIS framework to promote social emotional learning and prosocial behavioral skills for children enrolled. To actively implement PBIS at each Academy and Classroom, begin by following the below steps:

    • Review the Academy Wide-PBIS Policy during your next staff meeting found here: https://docs.google.com/document/d/10oDd94F4VUFeHqP10O6Zs5gjHP45aB6tqw2hmh_oI18/edit?usp=sharing

    • Inform families that each Academy will use PBIS framework during the upcoming 2021/22 School Year by sharing this Family Letter: https://docs.google.com/document/d/1YYRzzWdjFGA_ZGV1ctr4uC9YAjfikX762eivOGqSxSg/edit?usp=sharing

    • Open the following link to review which strategies each Academy and Classroom will use to promote PBIS during the 2021/22 school year: Universal Strategies for Promoting PBIS: https://docs.google.com/document/d/1qK9FM3bOnt0mxu8i37vrQ0

    • Once reviewing Universal strategies to use during the 2021/22 school year, fill in the Academy and Classroom PBIS plan form and submit to sstarling@bsaece.com by 10/31/21:

      • Academy PBIS Implementation Plan form (Scroll to bottom): https://docs.google.com/document/d/1mFPV0CsotJzOXXhVKeS4WkfMYIbgYhENxlBUJmxJWBw/edit?usp=sharing

      • Classroom PBIS Implementation Plan form (Scroll to bottom): https://docs.google.com/document/d/1mFPV0CsotJzOXXhVKeS4WkfMYIbgYhENxlBUJmxJWBw/edit?usp=sharing

    • Get familiar with the Tier-3 Behavioral Support Plan/Teacher Coaching by clicking this link here: https://docs.google.com/document/d/1iMVZhZMuBhQe6cBwa7SLq6leSb45OMIX6K5ocLOzHfs/edit?usp=sharing

      • Note: For more information on PBIS Implementation, join us during Weekly Lunch and Learn on 09/29/21

• Response to Intervention

  • When there is an academic, developmental, social emotional or behavioral concern in children, utilize Response to Intervention (RTI) by contacting Intervention and Development Team or sstarling@bsaece.com. Click on below links for access to documents and forms:

    • RTI Process Flow: https://drive.google.com/file/d/1fHCfQJrDAt7xKApsvPYMdehDBsH1vayM/view?usp=sharing

    • RTI FAQ: https://docs.google.com/document/d/1KxxhP-vRT2cbKdqroCFcd5chbYq5VaL_SVckU2fey8U/edit?usp=sharing

    • RTI Parent Handout: https://drive.google.com/file/d/1ovmx1p0U8k1WF01SrDP9kQjNbC6gBZGE/view?usp=sharing

    • RTI Core Function: https://drive.google.com/file/d/1ZawEqNw2Te1iRVq0MoOJsOITzgfYkvKB/view?usp=sharing

    • Intervention and Development Internal Referral Form: (Submit new concerns via Internal Referral Form to sstarling@bsaece.com) https://drive.google.com/file/d/13tAKhRC29w2CP-6IpNMoigVHd6z0LiGz/view?usp=sharing

    • Current Behavioral Log (Note: Submit 2-weeks of Behavioral Logs with each Internal Referral Form): https://drive.google.com/file/d/1P3prvDKxRK5ujdtC5riJFFB1OIMmQM8_/view?usp=sharing

    • Universal Positive Behavior Support Interventions and Strategies: (Note: Utilize Universal Positive Behavior Supports Interventions and Strategies during daily activities, routines and engagement) https://drive.google.com/file/d/1YfvQawp7ekWdhG87S3sT1DHPN4SBnttk/view?usp=sharing

    • TIer-3 Behavioral Support Plan/Teacher Coaching Form: (Note: The Tier-3 Behavioral Support Plan/Teacher Coaching Form will be utilized after receipt of 2-weeks of Behavioral Logs via Internal Referral and prior to entry of Phase II of the RTI process) https://docs.google.com/document/d/1iMVZhZMuBhQe6cBwa7SLq6leSb45OMIX6K5ocLOzHfs/edit?usp=sharing

• In-Person Visitors and Tele-Intervention Services

  • By following existing COVID-19 protocol, Brightside Academy welcomes in-person visitors for specialized and therapeutic services and supports. Utilize the attached Therapist Sign-Log form daily to monitor service delivery: https://docs.google.com/document/d/1LQSGigQS3WKPswVGWSE8es-yK-t2erw-/edit?usp=sharing&ouid=102256587862033406920&rtpof=true&sd=true

    • Note: Each visit should complete the below Visitor's Disclosure Statement upon arrival.

      • COVID-19: Disclosure Statement (Visitor): https://docs.google.com/document/d/1SA3784sky0bF2TpngJQVdLFF86AyVfrVx3gKKiSlkzI/edit?usp=sharing

    • If tele-intervention: (Most useful for children ages 3-5)

      • Create a schedule for therapy services with Elwyn SC and Service Providers

      • Utilize internal Academy tablets to implement telehealth during school day

      • Contact sstarling@bsaece.com for additional support

• Significant Incident Reporting (i.e. Day of Rest)

  • A Significant Incident may occur when a child or children are involved in an event which causes harm or danger to themselves or others. In rare instances when a “Day of Rest” is required as a result of a significant incident, follow the below approved Significant Incident Reporting protocol:

    • Significant Incident Data Collection Tool (Document each incident): https://docs.google.com/spreadsheets/d/1MX73X6W1kR6FlHatbTC7pnzQlegDLynnV6KEeLUUfho/edit?usp=sharing

    • Significant Incident Reporting Form (Document each incident): https://docs.google.com/document/d/1FZSg_n4RhdR_2TGcImT4HyCb7jzKhTIvn5GzyHxneIQ/edit?usp=sharing

    • Significant Incident Reporting Policy: https://docs.google.com/document/d/17j-_m4DBGMxDpMh1UNJkfoJA42CETI3AJnSQ3LrwUSA/edit?usp=sharing

    • Significant Incident Parent Letter (Provide a Copy to the Parent/Guardian): https://docs.google.com/document/d/1cF7jTkQ8Feojyar39bl5Y_uAkHm_r5qAMbkG1Rv1lAc/edit?usp=sharing

      • Note: Contact sstarling@bsaece.com to request a parent meeting prior to the child’s scheduled date of return.

• Release of Information Form

  • Each child identified with special needs will require an updated Release of Information form for the 2021/22 school year. To help families in quickly accessing services and supports for RTI, please follow the below steps:

    • Go to each child’s folder and print the 2021/22 Release of Information Form by clicking on the link next to each child’s name of the attached School Year 2021/22 Special Needs Data Collection Tool found here: https://docs.google.com/spreadsheets/d/1qgJqf4F5EttwTHe2UW77nIo10T3FJHuDaWYo0VLgeJ0/edit?usp=sharing.

    • Print and obtain signature from parents/caregivers during pick-up

    • Upload signed copy in each child’s electronic folder or by email to sstarling@bsaece.com

• Daily Reports

  • To track and monitor child academic, social emotional, developmental and behavioral needs on a daily basis, actively use the below revised Daily Reports for each age group found on the Academy tablet:

    • Note: Tracking academic, social emotional, developmental and behavioral needs daily helps to detect early signs of need and follow-up.

• Social and Emotional Learning

  • Actively use the Second Step Curriculum for Social Emotional Learning for both Preschool and School Age children. Embed Second Step Curriculum into your weekly lesson planning, transitions and routines using this Second Step Curriculum planning tool: https://drive.google.com/file/d/1Q6FC-nlZOn5_5i3a8K7E6pUN8WSqB4nu/view?usp=sharing. Access additional ideas for supporting the social and emotional learning by clicking on the SEL Resource Folder: https://drive.google.com/drive/folders/1YQstfwbyaGemSc1Ft2iMNHsRkUOPT1zd?usp=sharing

• Safety Care

  • *Safety Care is Crisis Prevention and Management Training is available to all classroom teachers and leadership for preventing challenging behaviors and promoting positive behavioral support within the classrooms. For scheduling, contact sstarling@bsaece.com.

• Weekly Lunch and Learns

  • Weekly Lunch and Learns occurs each Wednesday, 12:30 - 1:30 p.m. Refer to the Intervention and Development Training Calendar for list of topics:

    • Note: A training certificate will be provided for PQAS training hours. Access via Zoom Link here: https://arcadia.zoom.us/j/8841373600?pwd=WGJtby9INmRNSzZBVmFZOEQwRmFvdz09

• Intervention and Development Lending Library:

  • Contact sstarling@bsaece.com to access special needs equipment from the lending library!

• Intervention and Development Policies and Procedures:

  • For more information, access Intervention and Development Policies and Procedures here:

    • https://docs.google.com/document/d/1gg_W6cynREgVUljUyQZVLctn8ro9zU7iJsjobc1z9fk/edit?usp=sharing