BEFORE/AFTER SCHOOL ACCOUNTS

Please see the navigation bar at the top of the page for detailed information and resources.

All BPS schools who run school-based before/after school programs have now migrated to the new business process for managing Before/After School Accounts.

A before/after school program is considered school-based if it meets the following two criteria:

• • • • 1. School acts as the provider of before/after school programming, with BPS staff facilitating the programming and

        2. School collects money from parents/families for their child's participation in the programming

School-based before/after school programs that do not collect funds from parents/families do not need to follow these financial procedures. Partner-run before/after school programs also do not need to follow these financial procedures.

The City of Boston has created a dedicated Citizens Bank account for Before/After School Accounts, known as the "Agency Account." Participating schools will receive their own unique deposit slips. The deposit slips for the Before/After School Agency Account will look similar to the deposit slips for the Student Activity Agency Account, so be careful to use the appropriate deposit slip.

When funds are received for before/after school programs, schools should deposit the money at Citizens. The deposited money will then be loaded in BAIS Financials (you can view this through a separate query) and available to operate before/after school programming.

School Leaders are held responsible for management of Before/After School Accounts, but often delegate responsibilities to other school staff members. If this is the case for your school, it is imperative that those staff members attend a Financial Training in order to gain access to the BAIS Financial system. Upcoming training information and dates are forthcoming.

Looking for a quick overview of the new business process? Watch this 6-minute video.

Questions related to deposits, fund balances, and account status should be directed to:

• • • • • Yvonne Macrae, Director of Grants and External Funding / ymacrae@bostonpublicschools.org | 617-635-9577

        • The "Ask a Student Activity Account Question" form is also still available

Questions related to purchases from this account should be directed to:

• • • • • Cynthia Beltre, Assistant Business Manager (Unit Leader) / cbeltre@bostonpublicschools.org / (617)635-6758

Questions related to reimbursements should be directed to:

• • • • • Lisa Greaves, Head Account Clerk / lgreaves@bostonpublicschools.org / (617)635- 9472

OR

• • • • • Robert Cass, Accounts Payable Manager (Unit Leader) / rcass@bostonpublicschools.org / (617)635-9469

Please see the new Business Services Guide for explanations of the purchasing process, how-to videos, and contact information.

Questions related to hiring staff should be directed to:

• • • • • Jania Bell, Manager of Strategic Staffing: jbell4@bostonpublicschools.org / 617.635.7800

Questions related to payroll should be directed to:

• • • • • Bonnie Mines-Wallace, Payroll Director: bmineswallace@bostonpublicschools.org / 617.635.6773