Data & Standards

Data

• California School Dashboard Provides school report card based on California's Accountability System, including performance in key areas such college and career readiness, graduation rates, English Languages Arts and Mathematics, and suspension rates. The California School Dashboard provides a more complete picture of how schools and districts are meeting the needs of all students.

• CA School Dashboard Navigator (CDE) View state indictors. Filter by county, school district, student group. 

• Ed-Data Education Data Partnership Provides data by district  and school, including ADA, enrollment data by demographics and by school type, and financial data. 

• California Department of Education Data and Statistics Data Quest provides data on post-secondary enrollment, graduation rates, enrollment rates, including disaggregation by special populations. 

Reporting

• Dual Enrollment High School Profile (Example) This template, shared by University of Maine Middle College, provides key dual enrollment demographics by high school for dual enrollment programs. Important information to highlight!  (Completed Example, Editable Template)

Standards

• CTE Model Curriculum Standards Understand the standards under which high schools build their CTE Pathways. 

• Career Technical Education Framework for California Public Schools (Grades 7-12)

• California Department of Education Post Secondary Resources Resources for students, parents, counselors, and educators that provide information about preparing for and gaining admission to college.

• Dual Enrollment Courses on High School Transcripts

  • UC Dual Enrollment Guidance For California High School and California Community College Counselors and Advisers 

  • Dual Enrollment: Details from the UC Perspective (September 2024)

  • CSU College-Dual Enrollment Coursework Guidance 

  • Clarification on California Community College (CCC) A-G Course Lists (2019)

  • Orange County Guide to UC Requirements and High School Dual Enrollment (April 2021): This booklet is designed to help high school administrators with the process of connecting dual enrollment to UC requirements.  It nicely synthesizes the information available. 

• The California Teaching and Certification Resource

• Attendance Accounting and Instructional Time Requirements for Dual Enrollment (CDE from CCEMC 2023) Calculating instructional time

• Do Your College Credits Count? Understanding Dual Enrollment and Accountability (CDE from 2023 CCEMC) Overview of California School Dashboard (Dashboard) and College/Career Indicator (CCI) 

• Cal-GETC Standards v.1.1: Review of standards that stablish a singular lower division general education pathway that meets the academic requirements necessary for transfer admission to the California State University and the University of California per AB 928 (Berman, 2021).

Data

• CalPASS Plus LaunchBoard The LaunchBoard, a statewide data system supported by the California Community Colleges Chancellor's Office and hosted by Cal-PASS Plus, provides data on progress, success, employment, and earnings outcomes for California community college students.

• CA.gov Data Mart Use Special Admit enrollment status to explore dual enrollment data for schools and districts. 

• Integrated Post Secondary Education Data System (IPEDS) National clearinghouse to explore resources to plan, prepare, and graduate from college.  Access to college navigator which gives a comprehensive overview of colleges, including retention and graduation rates and outcomes across multiple measures. 

• SWP Metrics Dashboard Two Tableau workbooks to support evaluation of CTE program portfolios at the college, district, micro-region, region and state level. All data comes from LaunchBoard. 

Reporting

• Vision Aligned Report (California Community College Chancellor's Office): These are critical documents which explain Vision Aligned Reporting (VAR) for CCAP programs:

  • VAR Information for Colleges: A google drive of resources supporting the colleges in VAR Reporting. 

  • CCAP Manual For Vision Aligned Reporting (June 2024)

  • Vision-Aligned Reporting (VAR) General User Manual 

• The Chancellor's Office updated the MIS system data elements to collect CCAP data through the MIS data upload. Review your procedures to ensure that you are utilizing the MIS correct MIS data elements.  (See Resources for Dual Enrollment Administrators for current Alchemer Links)

  • MIS Data Submission Resources

  • Chancellor's Office Data Element Dictionary

  • Memorandum: Request to Report via the SG13 data element for College and Career Access Pathways

  • Chancellor's Office Webinar (recording, slides)

    • Overview slides - Overview presented at BACCC dual enrollment exchange. 

• Dual Enrollment High School Profile (Example) This template, shared by University of Maine Middle College, provides key dual enrollment demographics by high school for dual enrollment programs. Important information to highlight!  (Completed Example, Editable Template)

Standards

• FERPA & Dual Enrollment - Understanding Student Privacy

  • US Department of Education FERPA 

    • FERPA FAQ

    • A Parent Guide to the Family Educational Rights and Privacy Act (FERPA)

    • FERPA Privacy and Data Sharing (US Department of Education)

    • CLP Federal Privacy Law Related to Dual Enrollment—Strategies for Coordinators 

    • FERPA and Dual Enrollment: Institutional Practice and Policy Considerations (Journal of Applied Research in the Community College, Fall 2023 – Vol. 30, No. 2)

• Upcoming changes  to attendance accounting from the Chancellor's Office due to regulatory action (September 26, 2024)

  • Attendance Accounting Webinar 

  • Attendance Accounting Slides (PDF)

• Instructor Minimum Qualifications (19th Edition 2025): List of minimum qualifications required to teach at a California Community College by discipline 

• Instructional Service Agreement (ISA) Guidelines from the California Community College Chancellor's Office (2015)

• Awareness of key manuals developed for training and context within the community college system: 

  • California Community Colleges Contracted District  Audit Manual (2023-2024): All community college districts are required to have an annual audit.  Section 427 of this document provides information on auditing of dual enrollment partnerships. 

  • California Community Colleges New Admissions and Records Director Manual (2019) Chapter 4 provides context about dual enrollment for A&R directors. 

• Students with Disabilities Preparing for Postsecondary Education: Know Your Rights and Responsibilities  (US Department of Education)

• Student Centered Funding Formula: 2024-25 Advance Apportionment memo provides  (p.2) the apportionment rates for Special Admit students in comparison with general students. 

• California Department of Corrections & Rehabilitation (CDCR) website: Regulations and policies when working with prisons. 

Recommendations

• Improving IPEDS Data Collection on High School Students Enrolled in College Courses (September 2017) Considers how IPEDs data is collected through the lens of dual enrollment. 

• College in High School Programs & Data: Reporting and Using Dual Enrollment Data to Improve Equity:  Reporting and Using Dual Enrollment Data to Improve Equity (College in High School Alliance & Data Quality Campaign 2021) As a cornerstone of establishing the policy environment necessary to support increased college access and success for students through dual enrollment, states, school districts, and colleges must collect, publicly report, and use data on participation and success in these opportunities.

Data

• San Francisco Bay Center of Excellence for Labor Market Research: Includes  data dashboards.  Find: 

  • Data on Occupational Demand, Supply of Graduates or occupational wages and demand according to Perkins criteria.

  • Alignment between K-12 and community college programs or TOP and SOC codes. Of special interest: 

    • Crosswalk of K-12 Pathways to CC Programs: Use this crosswalk to view how K-12 CTE pathways align with Community College CTE programs in the Bay Region.

  • Data on student outcomes for California community colleges and programs.

• California Competes Dashboard: The California Postsecondary to Prosperity Dashboard braids together multiple data sources to provide a single portal with high-quality information on the state of opportunity in higher education, employment, and quality of life across California’s diverse regions. 

• EDD Labor Market Data 

• O*Net Online Detailed descriptions of the world of work. It is a database of hundreds of standardized and occupation-specific descriptors on almost 1,000 occupations covering the entire U.S. economy.  Offers a crosswalk with other data sets. 

• California Career Zone Industry Sector Information about annual wages, numbers of graduates and numbers of jobs, level of preparation required. Great resource for students and for high schools developing CTE pathways. 

• CTE Employment Outcomes Survey (CTEOS)  A statewide study to assess employment outcomes of students who have participated in career technical education (CTE) coursework at California Community Colleges.

Population and Demographics

• 2020 Census Dashboard Census data

• KidsData Data by demographics and region on topics related to children and youth.