The Housing Coordinator is responsible for assigning rooms based on the registrants requests/needs which is provided by the registrar during the month of May once deadlines have passed for registration.
Sometimes the local group wants to encourage travel in the area and may offer to arrange hospitality with local facilitators or friends of AVP, such as Quaker Meetings, Unitarians etc.
Housing timeline
Housing: Provide contact info and copy for the reg brochure and Transformer on pre and post housing
Provide any copy needed around site housing for the confirmation such as sleeping bag needed or?
February, March, April (optional)
Confirm with meeting contacts that have already signed up to coordinate housing their continued willingness to locate housing in their area
Recruit facilitators to offer hospitality for conference attendees before or after conference
Develop a list of contacts for vacationers who what to come early and stay late for the conference that can be provided on request.
Function as contact point for questions on hospitality
Function as contact point for questions on housing
Work with conference coordinators in assigning onsite housing
Function as contact point for questions on housing
Work with conference coordinators in assigning and tracking on-site housing
Keep tally of number of people who used the free pre and post housing
Work with property on distributing and retrieving keys and linens, as well as problem solving
Thank you to Meetings and facilitators who volunteered housing
Submit report and recommendations on housing for future conferences
2005 Excerpt from Transformer articles:
Plan to vacation in California. If you want to travel to other parts of the state, Amtrak and rental cars are readily available. (See page 4 for rental car discounts.) You can fly in to LA and out of San Francisco with little cost for car drop off.
Want free lodging with facilitators and Quakers throughout the state? To stay in homes of people who care that you are doing this great AVP work, contact Janet Riley by April 30th at 805/534-9597 or jriley@slonet.org.
Releases for Transformer and email
MARK YOUR CALENDAR: Memorial Day Weekend 2005
PLAN A CALIFORNIA VACATION
and
COME TO AVP/USA ANNUAL CONFERENCE
Watch for great flight prices and free lodging before and after the conference.