Embedded Files
This form is mandated by the U.S. Department of Homeland Security. As stated on the U.S. Citizenship and Immigration Services website:
“All U.S. employers must complete and retain a Form I-9 for each individual they hire for employment in the United States. This includes citizens and noncitizens. On the form, the employer must examine, and record, the employment eligibility and identity document(s) that are presented by the employee.”
All new ASU employees must complete their work authorization no later than three business days from their hire date.
Complete I-9 Section 1 (online form)
Schedule an appointment for I-9 part 2 (in-person verification), please check this link: https://cfo.asu.edu/form-i-9-employment-eligibility
Complete your Form I-9 with Equifax, our I-9 provider.
Sign in to the Equifax Employment Center through your Workday account using your ASURITE and password. Complete the personal information section of Form I-9, which should take up to 10 minutes.
Schedule an appointment with an I-9 certifier to complete the employer certification section.
Individuals working at an ASU location in Arizona can schedule an appointment with an ASU certifier.
Individuals working outside of Arizona will schedule an I-9 certification appointment through the Equifax Employment Center.
You must present original copies of I-9 acceptable documents during your appointment.
If you are here under an F-1, J-1, H-1B or O-1 visa, you must present a passport, visa, I-94, I-20, DS-2019, I-797 or EAD card.
Please note that if you are currently employed at ASU with no breaks in employment, you do NOT need to complete the I-9 process.
If you are uncertain, reach out to the University College Department HR Specialist, Sr. Tami Lopez , for confirmation.
Background and Fingerprint Check
Background and Fingerprint Check
Arizona State University conducts a pre-employment reference check and a background investigation for final candidates applying for university positions. This process ensures a safe and secure work and learning environment.
Department HR Specialists must request a complete background investigation report on all final candidates offered jobs. This policy applies to all full-time and part-time faculty, administrative, academic, university staff, waivers, and emergency hires. Refer to our reference check and background verification policy ACD 126 and the recruitment policy SPP 201-01 for details.
After signing your offer letter, you will be contacted that day via email to schedule an appointment to complete the fingerprint process if required for your position**
Scheduling an appointment through Fieldprint
Applicants can schedule a fingerprint appointment through Fieldprint by following these steps. You will need your Fieldprint code ready. This code can be found in your conditional offer acceptance email that was emailed to you.
Visit Fieldprint Arizona
Click on the Schedule an appointment button.
Select Sign up to create an account as a new user and complete the consent agreement.
Fill out the required fields to create an account, and select three security questions from the drop-down menu. Then click continue.
Complete the Fieldprint account verification process using the eight-digit code sent to your email.
Log in with your username and password.
Type in the answer to your pre-selected security question and click continue.
Enter your Fieldprint code shown in the email above from your ASU employer or service provider. Then select continue.
Enter the contact and demographic information required by the FBI and schedule a fingerprint appointment at the location of your choosing.
Print the confirmation page and take it with you to your fingerprint appointment, along with two forms of identification.
Please contact the Fieldprint customer service team at 877-614-4364 or by email should you have any questions or problems.
About ASU background and fingerprint checks
Arizona State University conducts a pre-employment reference check and a background investigation for final candidates applying for university positions. This process ensures a safe and secure work and learning environment. Positions designated as security or safety-sensitive require additional background and fingerprint checks.
ASU-designated security-sensitive positions require a fingerprint investigation. In addition, employees who fall within the scope of the EHS 706: Minors on Campus policy require a fingerprint check to be completed every three years. Department HR specialists should submit a fingerprint request for PCard applicants, volunteers, and hires processed outside of IBM Kenexa Brassring. See our fingerprint check guide and website Background and fingerprinting for more information about this process.
AZ fingerprint clearance card
A valid Arizona fingerprint clearance card can be accepted instead of a fingerprint appointment. However, the original clearance card must be verified in person. Email OHR Recruitment and Selection to schedule an appointment mailto:backgroundcheck@asu.edu
ASU Benefits
ASU Benefits
Eligible employees have three opportunities to enroll in or change their benefits:
Within 30 days of your hire or benefits eligibility date.
During the annual open enrollment period.
Within 30 days of a qualified life event — e.g., marriage, birth, loss of coverage.
P-Card process
P-Card process
PCard steps:
Complete the P-Card at ASU test with 100%.
Ensure you are fingerprinted and cleared.
If needed, work with ASU Background Check to request fingerprints
Resources
Resources
International Information
International Information
International Student Information for Supervisors
International Student Information for Supervisors
F-1 student immigration status information session specifically designed for ASU faculty and staff, where we will walk you through the basics of the F-1 immigration status.
Resources
ISSC main webpage: https://issc.asu.edu/
Admissions: https://admission.asu.edu/international/travel
Handbook: https://bit.ly/3EsVy71
I-9 International Hire
I-9 International Hire
J-1 scholars: Please contact the International Students and Scholars Center to set up a time to meet with an Immigration Specialist by calling the (ISSC) front desk at (480) 727-7125. Appointments run Monday through Thursday and start promptly at 2:00 pm for orientation/check-in and will require approximately 30-45 minutes of their time.
H-1B, E-3, O-1 scholars: Once your non-immigrant status approval notice is received at ASU, you will receive an email from an International Scholars Advisor at the International Students and Scholars Center (ISSC) to check in with your advisor.
If you’ve received your approval notice and have not heard from ISSC by the end of your first week of employment, please contact your HR Partner.
TN Employees: Those who are under TN status don't need to check in with ISSC. Please complete your I-9, new hire packet, and Glacier at ASU's central Office of Human Resources
Work+ For Professional Staff
Work+ For Professional Staff
You can provide an incredible opportunity for students who are working while going to school by helping them learn and practice critical skill sets and preparing them for their next steps after ASU
Quick Links
Quick Links
Payroll
Payroll
Resources
Resources
Employee Wellness
Employee Wellness engages individuals in preventative health care practices in the workplace. The wellness team offers activities, programs, and resources to keep our community healthy and engaged at ASU. Learn about how to stay healthy while working at home, Online exercise classes, Self-care sessions, and Wellness tips.
ASU Enterprise Technology - 24/7 and 365 days a year
ASU Enterprise Technology - 24/7 and 365 days a year
The Experience Center is the front door for all ASU services and provides the highest level of service and support to our ASU family and beyond. Whether you need technical support, ID services, financial aid answers, or other assistance, the Experience Center is here to help.
University College HR and Business Dashboard
University College HR and Business Dashboard
Unversity College supports University College by providing a wide range of services promoting professional growth and personal well-being. Our department is dedicated to fostering a positive and inclusive environment through initiatives such as recruitment and onboarding, professional development opportunities, employee wellness programs, workplace support, and efficient business operations. Our mission is to empower every team member to thrive in their roles and contribute to the continued success of our institution. The UC Business and HR team is here to provide the guidance, resources, and support you need at every step of your journey.
ASU is a comprehensive public research university, measured not by whom it excludes, but by whom it includes and how they succeed; advancing research and discovery of public value; and assuming fundamental responsibility for the economic, social, cultural, and overall health of the communities it serves.
ASU is a comprehensive public research university, measured not by whom it excludes, but by whom it includes and how they succeed; advancing research and discovery of public value; and assuming fundamental responsibility for the economic, social, cultural, and overall health of the communities it serves.
Page updated
Report abuse