Embedded Files
Congratulations on becoming part of the ASU community. Our inclusive workforce represents various ages, cultures, ethnicities, experiences, interests, and talents.
Workday Onboarding Tasks
You will receive a request in Workday that must be completed before your start date.
Update Contact Information
Change Emergency Contacts
Complete the I-9 Form via Equifax
Note: The I-9 must be completed within three business days of the hire date.
Sign in to the Equifax Employment Center through your Workday account using your ASURITE and password. Complete the personal information section of Form I-9, which should take up to 10 minutes.
Schedule an appointment with an I-9 certifier to complete the employer certification section.
Individuals working at an ASU location in Arizona can schedule an appointment with an ASU certifier.
Individuals working outside of Arizona will schedule an I-9 certification appointment through the Equifax Employment Center.
You must present original copies of I-9 acceptable documents during your appointment.
If you are here under an F-1, J-1, H-1B, or O-1 visa, you must present a passport, visa, I-94, I-20, DS-2019, I-797, or EAD card.
Edit passports and visas
Complete forms on Sprintax - for international students only
Manage payment elections (direct deposit)
Complete State and local withholding elections
Change Veteran status
Change self-identification of disability
Review the ASU Employee Handbook
Update career profile - Staff positions only
Enroll in benefit elections —Benefits-eligible employees
Benefits-eligible employees must complete benefit elections within 30 days of their start date.
Information about the various benefit plans is available at New Employee Orientation.
This task is only available on or after their start date.
Workday onboarding tasks - that are completed after your start date
Complete Federal Withholding Elections
Complete State and Local Withholding Elections
Change Self-Identification of Disability
Review Employment Documents
Update Career Profile
To Do: Social Security Number Next Steps
Sign Public Employee or Officer Loyalty
Change Benefit Elections
Change Veteran Status Identification
Your 1st Day and Beyond
1) New American University
Learn about working at the New American University and your benefits on your orientation day. This event is for newly benefits-eligible and current employees who work 20 hours or more per week for 90 days or longer.
2) ASU New Employee Orientation
Please enroll to attend a virtual orientation. You can view the schedule of available sessions in Workday Learning.
Virtual sessions are available on Wednesdays from 8:30 a.m. to Noon, MST, Arizona time.
Individuals must have Zoom installed on their computers. Visit Zoom at ASU for details.
The session will be activated 15 minutes before the start time.
Your department will set up a workstation for you to watch the virtual orientation.
You will receive a university overview, learn about employee culture, participate in engagement activity, receive a benefits overview, and review action items as you onboard.
Upon completion, you will receive all the information, resources, and tools covered during orientation to your asu.edu email address.
Benefits-eligible employees are encouraged to attend a virtual new employee orientation.
Non-benefited employees — those who work less than 20 hours — are encouraged to take the self-paced new employee orientation in Workday Learning.
If you have any questions, please don't hesitate to contact UC HR.
3) ASU Mobile ID
All new employees must obtain an ASU Mobile ID. This process is now automated, and you must submit the request online. Your ASU credentials must be set up to submit a request. Sun Devil Card Services will approve your mobile ID. Make sure to download the ASU mobile app onto your phone.
4) Benefits Enrollment
Arizona State University offers comprehensive medical insurance plans, as well as dental, vision, pharmacy, and health spending accounts. Employees may enroll in these benefits within 30 calendar days of hire, a qualified life event, or during the annual open enrollment period.
Benefits-eligible employees are encouraged to attend a virtual new employee orientation.
Non-benefited employees — those who work less than 20 hours — are encouraged to take the self-paced new employee orientation in Workday Learning.
5) Temporary Parking Permits
New employees may receive a free two-week parking permit valid during their first two weeks.
Backdating or extensions are not allowed.
Only faculty and staff with no prior ASU affiliation are eligible for the temporary two-week parking permit; student workers are not included. Visit a Parking and Transportation Services office location to pick up a temporary parking permit.
6) Mandatory Training
All employees are required to complete the university's online training.
First week at ASU
You should have access to complete these tasks on your start date or within a couple of days.
A. Direct Deposit - Payment Election
ASU LiveSafe mobile app functionality and benefits
Send ASU Police real-time, anonymous tips, including audio, pictures, text, and video.
The ASU LiveSafe mobile app does not replace 911 emergency services or any local police department communications.
You may need to activate your ASURITE UserID to access the links on this page. To activate your ASURITE UserID, you will need your ASU ID and activation code that was sent to you via e-mail from ASU Web Services.
Questions on the ASURITE Activation can be directed to the University Technology Office: 1-855-278-5080
D. Work with your supervisor
Requesting Access
Work with your supervisor on how and if you need access to Microsoft Outlook, Slack, Canvas, Salesforce, and various security roles.
Please complete the University College Staff Book
Time and Leave Reporting
Timesheet:
The deadline for entering hours is 12:00 p.m. (noon) Friday unless an earlier alternative deadline has been set by the supervisor/department. In this case, adhere to the internal deadline.
In the case of holiday dates affecting payroll, the HR team will establish an earlier deadline and communicate this to all employee supervisors.
All Employees:
All Employees:
Employees use Workday to do things like:
Access paychecks and payroll information.
Change and review benefits.
Enter time off.
Manage their employee profile.
Onboard and hire new employees.
Page updated
Report abuse