When it is time for Academic Systems Review documentation to be submitted, charter holders will receive notification from Board staff. This notification will provide a minimum of two weeks to gather and submit documentation. However, charter holders are encouraged to begin gathering and organizing documentation as time allows, and not waiting until notification is received.
Academic Systems Review documentation should demonstrate implemented processes in the areas of Curriculum, Curriculum Review, Assessment, Monitoring Instruction, and Professional Development. The specific criteria reviewed by Board staff are below. It is important to note that while examples of possible documents are provided, not all documents in these categories will meet the criteria. Additionally, charters have autonomy in academic processes and may provide a wide variety of documents to meet the indicated criteria.
Schools who have received an "A" or "B" letter grade for the two most recent fiscal years in which letter grades are available have reduced requirements for document submission, as described below. If this does not apply to your school, please utilize the correct Interval Review Guide to avoid an inadvertent finding of Does Not Meet in Academic Systems.
Charter Holders submit required documentation to ASBCS using the Google Drive folder provided by Board staff.
A Google Drive folder for submission of documents has been shared with the Charter Representative and can be shared with any additional school staff as needed. The Charter Holder must use the Google Drive provided by Board staff, not provide a link to the Charter Holder's own Google Drive or other shared drive.
The Charter Holder should ensure that documents are in clearly labeled folders as follows:
Academic Systems Review
"Curriculum"
Documentation of an explicit, written curriculum for core content areas that is aligned with Arizona academic standards, to include:
Evidence of curriculum alignment with Arizona's Academic Standards for core content areas and grade levels within an academic year.
Evidence of content and skills to be taught for each grade level and/ or content area.
Possible documentation could include, but is not limited to:
Curriculum maps / guides with Arizona State Standards
Pacing Guides with Arizona State Standards
Adopted Curricular Program Scope and Sequence
Standards alignment documents
"Assessment"
Documentation of an assessment plan to track, analyze, and monitor student academic performance, to include:
Evidence of implementation of a balanced assessment system including the assessments, data collected and periods of review, covering all core content areas and grade levels.
Evidence of a process that uses assessment data to create a plan for instruction.
Possible documentation could include but is not limited to:
Assessment plan and calendar
Data Review Meeting Dates
Evidence of completed formative assessments
Evidence of completed summative assessments
Benchmark reports
In general, data demonstrating completed assessments is preferred over the assessments themselves.
"Monitoring Instruction"
Documentation of a teacher evaluation system, compliant with state statute, which monitors the integration of state standards into instruction, to include:
Evidence that the performance of teachers is evaluated using a summative evaluation system that is compliant with A.R.S. §15-189.06.
Possible documentation could include but is not limited to:
Teacher evaluations (completed copies)
Teacher evaluation process documentation