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Through out this bid guide, any unfamiliar or IACURH specific vocabulary will be highlighted in purple which means you can find it on the IACURH dictionary!
However, here is some additional info!! I recommend you reading the info below first before you look at the bid guide to get a good idea on the basics :)
When you read the bid guide please read it FULLY! Our ADNRHH and several RBD members have worked hard on it!
What's a Bid?
What's a Bid?
You might hear the term '"bid" thrown around a lot, in simpler terms bid is a formatted presentation with pictures and descriptions to highlight a person, school, RHA/NRHH position or chapter and more!
The purpose of the bid is to present information in a creative and also organized fashion with required elements that can contribute to recognition and potentially being awarded!
If you've ever made a presentation related to academics, its similar to that!
Bids are informative and fun, however can be a lot of work! Some helpful recommendations are...
Create and work with a team! Whether this be with your RHA, NRHH or your delegation
Plan out your bid making, manage your time! It can be daunting, but dividing your work can be beneficial
Refer to examples (there is a bid vault with bids from past conferences archived for you! Click Here)
Present and Practice - making the bid is a lot of work but also make sure you know your bid!
Ask for help and a second pair of eyes! Getting help can provide constructive criticism and encouragement with what you're doing!
Content, Content, Content! Provide details and information, whether it be in your bid or bid defense! (What's A Bid Defense?)
If your institution is applying for a bid know that you can only apply for one bid per category - so choose wisely!
Steps to write and submit a bid
Steps to write and submit a bid
Review the Bid Guide for the current Academic Year and familiarize for possible bid categories you can write and submit for
As an NCC and with your bid team, decide on one or a few you would possibly like to write!
Submit bid intents.
This is usually a form sent out to NCCs, RHA Presidents and NRHH Reps to gauge what bids a institution is wanting to submit. Remember, you can submit intents for various bids but it doesn't mean you need to turn them all in - if you submit three bid intents, you can still just submit one but cover your bases!
Start a plan for writing your bid(s).
A bid can take a lot of time and energy and may have several required elements that may need substantial time. For example, if you have three bids your school wants to submit you may need three letters of reccomendations, quotes, pictures and other possible required documentation. Start on these early as bids can also be various pages that require content.
Set a deadline for yourself and your team to finish bids before the due date.
That way you have time to review and double check your work as well.
Make sure to keep up with IACURH communication, don't miss deadlines for intents, draft submissions and final submissions.
After you turn in your bid(s), the IACURH team will review your bid(s) for any possible errors, accessibility or readability issues and usually send an email with a document outlining changes need to be made. You can also ask questions about specific conerns if you have any, make sure you adjust your bid and the changes outlined - NOT any of the other content. Any content included is to remain the same for equity purposes. Sometimes your bid(s) won't need any changes, but you will still be notified that it looks good to go!
After bid revisions are made, make sure you submit the final copy of the bid before the deadline to present it at RLC/RBC
After your bids are finished and before the conference, the IACURH team will send out a document for you and your team (NCC, RHA President and NRHH Rep) to complete bid evaluations.
Here, you will recieve a google sheet with all the bid categories and bids submitted in a google folder for you all to read over and throughly review on the eval sheet. This is for equity purposes, everyone who had submitted a bid put a lot of effort and time in it and deserve a fair chance for it to be read and reviewed. Bid evals can also aid your development in questions and your school's opinion on which bid they lean on voting. This doesn't mean you need to cast a final vote, but help your form questions, discussion points and more. Remember - don't do evals alone (theres a lot of bids) and complete evals before conference check-in!
After your bids are finished and before conference also work on your bid defense which is more explained here.
Bid sessions during conference are meant to help literally "defend your bid" to the Regional Board of Representatives in helping them cast a vote
Finally, remember - even if you don't win a bid category, your tremendous work ethic and effort was still put in to recognize your nominee regionally! Be proud of yourself!
What does a "bid" look like?
What does a "bid" look like?
To the right, is a provided example of a bid:
IACURH's Governing Documents aka the Policy Book has guidelines for all bids, including what to include, page limits, required content and more! Although, this can be very overwhelming so a Bid Vault is also helpful for some examples for you to refer to
Key Points:
Page limits - bids have a certain number of pages it allows!
Inclusivity - make sure your language and the content of the bid is inclusive and respectful!
This can mean using correct pronouns, not using inappropriate themes, being culturally aware about potential themes in your bid and more.
Accessibility - make sure you have the right font, font color, font size, heavily contrasting background colors, captions for your photos to make sure its readable for everyone
If you are ever concerned or have questions on the inclusivity, readability and accessibility of your bid don't hesitate to ask!
Important Items to Note
Important Items to Note
Making bids can be scary and stressful! It is not a requirement but very much encouraged as IACURH loves recognition
It can be a lot of work to make but also prepare for conference, please make sure you put your well being first
Utilize your team! Whether it be your advisor, RHA President, NRHH Representative, other students or even all of the above
Some bids require bid defenses - a part of conference where you have the opportunity to talk about the bid, answer Q&A and have discussion points made about the bid. You can click here to learn more about bid defenses, and voted by the Regional Board of Representatives
Aka, in boardroom (business) sections of conference, there will be scheduled times to vote and hear on bids from bid categories
Some bids are submitted to the Regional Board of Directors and are voted upon themselves and not the RBR
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