Recital Information

All students planning a recital on the APU campus are required to meet with Operations Manager, Arturo Cabrera (acabrera@apu.edu) 60 days prior to their recital to go over the logistics. This will include discussing audio needs, recording information, recital set-up, Music Assistant roles during recitals, and reception set-up needs. Please schedule a time with Arturo as soon as your recital location, date and time are confirmed. Recitals that are booked in UTCC are outside of the purview of the School of Music and the student will be responsible for the coordination and payment for the event with Media Services and the Director of Media and Events, Chris Kelly (cjkelly@apu.edu). 

Audio Requests

• There is a fee to use a School of Music sound system. The fee is determined by specific recital needs and it includes the use of the sound system and a technician(s) to run sound for your recital. Click here to see fee and payment details.

• Arturo will make arrangements for an audio technician(s) as needed. 

• Students are responsible for the A1 and A2 fee when renting School of Music equipment and must have an approved A1 and A2 to use said equipment.

• Payment needs to be made at the time of the pre recital or 30 days in advance of the recital. No payment will result in the cancellation of recital after 7 days of non payment from the due date.  

Staging and Set-up Requests

• The standard stage set up is piano only. You will need to specify which piano you will need in either Munson Chapel or Room 111.

• Need for additional chairs and stands will be reviewed in your meeting.

• The School of Music will provide a Music Assistant to handle recital recordings with the Munson house system, lighting changes, and front of house ushering responsibilities during the duration of your recital. 

Reception 

• Any reception set-up requests will be reviewed in your meeting.

• It is highly recommended that students find someone to coordinate their reception the day of the recital.
Music Assistants are not responsible for coordination of your reception, they are only responsible for providing requested tables for the event.

Recital Recording

Munson's built-in system:

• If your recital is in Munson Chapel and you would like a recording of your recital through Munson's built-in system, you are required to provide standard SD cards to do so.

• A 32gb SD card is suitable for recording a 2 hour performance.

• There are up to three possible adjustable perspectives that can be recorded, but each requires a different SD card which you would provide.

• The Music Assistant will help facilitate the recording.

• There is no fee to use the Munson built-in recording system.

External Professional Recording

• Regardless of recital location, the School of Music does not provide videographers or professional audio recording engineers for student recitals, however students are welcome to make their own recording arrangements.

• APU School of Music equipment, such as amplifiers, keyboards, etc. are free to check out for your recital as long as the musicians are a current School of Music student and are in good standing with the department.

• Percussion instruments and drumsets may only be accessed and used by current School of Music percussion and drumset students. There is no exception to this rule. If you have an outside drummer they must bring their own kit.

A Recital Program Template (click to access the template) is available to use for your recital program. 

Please download the template file to your computer before editing it for your recital.

You, in collaboration with your applied teacher, are responsible for inputting your own program information into the template provided.

Program Information - programs must include the following:

• • Student name

  • Voice part or instrument

  • Name of collaborative pianist (accompanist) and/or any assisting instrumentalists/vocalists

  • Date, time and place

  • Name of student’s primary applied teacher(s)

  • Name of the person doing the Welcome and Invocation (if applicable).

  • Name of each piece and the performance order of the recital. Remember to include movements and their names where applicable

  • Name of composers along with dates of birth & death

  • Placement of intermission (if included) 

  • The following mandatory statement:  “(Your name) is a candidate for the Bachelor of Music, Bachelor of Arts, or Master of Music degree in Performance/Music Education/Composition/ Conducting (as appropriate). This recital is in partial fulfillment of the degree.”

  • Translations of texts

  • A biography of both you and your accompanist, one paragraph each.

  • Program notes. 

    • • These are required for Graduate, Senior, and Junior recitals (not required for Artist Certificate recitals) 

      • Write notes for each piece performed. In one to two paragraphs, include unique information on the composer and piece.

      • Notes must be written in your own words with a standard similar to research papers, with proper citation of quotations. (Note: Wikipedia is not an acceptable source) 

      • Program notes samples can be found in the recital program template. 

  • “Thank You” - notes of appreciation will not be included in the printed program, however they can be printed on a separate sheet to be inserted in the program.

Program Review, Revision and Approval Process

• • Students are to work with their applied instructors to review and revise their recital programs

  • The Writing Center can be used for support during the writing process: https://apu.mywconline.com/ 

  • The final approval of your program is up to your applied instructor. 

  • Three to four weeks prior to your recital, at your pre-recital, give copies of your program to adjudicating faculty for review.

Printing Recital Programs

• • You are responsible for having your own programs printed. 

  • The School of Music recommends using Azusa Print & Design to print your program. If you chose to use them, please note the following:  

  • Instructions to submit a print order can be found here: https://formstack.apu.edu/workflows/high_speed_3

  • Azusa Print & Design requires you submit your printing order no later than 5 business days prior to the recital date. 

If you don’t meet the submission deadlines, or complete the steps as listed above, you will not be permitted to have a program at your recital. However, you will still be required to complete the process and submit a completed program to receive a passing grade for the recital.

• • Decide on pre-recital date with instructor (must be presented 30 days prior to recital)

  • Confirm accompanist availability

  • Book Pre-Recital date using the Room Reservation Form (click to go directly to that form)

  • Student must be prepared to perform any portion of their recital music upon request from the pre-recital faculty panel

• Promotional materials (e.g. posters, mailers, etc.) should be a professional and positive representation of you, the performer, APU, and the music to be performed

• Promotional materials must be approved by Music Operations before printing or posting. Send a proof of your promotional materials to musicoperations@apu.edu for approval. You may only post or distribute approved promotional materials.

• Promotional materials must contain the following: 

  • • Accurate & complete recital information

    • Appropriate attire in photos (follow the standards for modesty for recital attire) 

    • Professional quality artwork and photography

• Any promotional materials posted without School of Music staff approval will be removed

• Recital Posters must include: 

  • • Student’s name

    • Instrument/voice part

    • “In_____________Recital” (Graduate, Senior, etc.)

    • Recital date & time

    • Recital location (on campus, the location must be listed as “Munson Chapel” or “Warren Music Center, Rm ###”)

    • Name of collaborative musicians (i.e. accompanist, quartet members, etc) if there are 6 or fewer musicians

    • “From the studio of ________________”(instructor’s name)

    • Composer Names (Optional)

    • Your e-mail if you plan to put your poster up around campus; For details go to: https://www.apu.edu/student-handbook/standards/#postingpolicy

• You are responsible to get your posters printed. Preferred size is 11" x 17"

• Once your poster is approved, it may be hung in the music building prior to the recital

• Please print 3 copies of your poster and give them to the Music Operations staff.

Recital Etiquette

• • Please conduct yourself at all times with the highest standards of professionalism and artistry 

  • When performing with other musicians, rehearse entrances, exits, & bows

  • Acknowledge the audience with a smile, eye contact, and a spirit of gratitude. 

  • Payment to Accompanist - It is your responsibility to compensate the accompanist(s) for your recital. The amount can vary, depending on a number of factors, and must be negotiated before the first meeting with your accompanist. Check with your applied music instructor regarding appropriate amount of remuneration for your recital. 

Attire

• • Your recital attire should be appropriate for the venue and genre of music performed. What's appropriate for a pop set in a commercial music recital may not be appropriate for a violin or classical voice recital. If you are at all unsure, check with your applied instructor.