1. In Google Chrome, go to this website https://meet.google.com.
2. Click + Join or Start a new Meeting
3. Enter a nickname in the white box- This is a distinguished phrase with no spaces. Pick a phrase that is not common, for example “April5Teachername” so it is easy to remember by participants, but unique. Click Continue.
4. Allow Google to Access the microphone and Camera by clicking Ok.
5. Click on the Join Now button.
6. You will be admitted into the Google Meet.
The first person in the Google Meet who generated the Meet Code is the Facilitator of the Meet. The Facilitator is the only participant in the meet who can mute and remove others.
3. When the white box comes up to Join or Start a Meetingleave the box blank and click Continue.
4. Google Meet will automatically generate a Google Meet Code. (This code can be copied and shared so others can join the Google Meet).
5. Allow Google to Access the microphone and Camera by clicking Ok.
6. Click on the Join Now button.
7. You will be admitted into the Google Meet.
Create a Meet- Schedule with Calendar
1. In Google Drive go to Google Calendar icon to open Google Calendar.
2. Select the date and time of the meet by clicking on the calendar. Add a title.
3. Click on add guests and enter email addresses.
4. Click on Add rooms, locations, or conferencing and select Add Conferencing.
5. A Google Meet code will automatically be created. Click save and an email invite will be sent to participants.
(Please note that when you create a Google Calendar event, anyone who is a member of that event will see the event details including the Meet code.Also, when a meet is recorded a link to the recording will be added to the Google Calendar event, making it accessible to invited guests and members of the calendar.)
Add someone to a Google Meet
You can invite someone to the meeting in two different ways.
SHARING THE GOOGLE MEET CODE
1. Copy the Google Meet code that was generated (Codes are generated when created with Google Calendar or with a “blank” Google Meet).
2. Paste the meeting details into an email or other form of communication and send it to participants.
ADDING PEOPLE DURING THE MEET
1. Click the people icon in the top left of the screen.
2. Then select +Add People icon.
3. Under the invite section, enter an email address and click send invite. This will send an email to participants.
4. If the participant is unable to attend the Google Meet with a computer device, when in the “add people” window click on the call tab and enter the phone number to invite to the meet.
Joining a Google Meet
Joining a Google Meet
JOIN FROM GOOGLE CALENDAR
1. In your Google Calendar click on the event you want to join. Attendees can also open up the reminder email that was automatically sent when the meeting was created.
2. Open the Calendar invite or email and click on the Join Meeting button and a new window will open.
3. Click on Join Now to be admitted into the Meet.
JOIN WITH A MEETING CODE OR NICKNAME
1. In the web browser, enter https://meet.google.com.
2. Click Join or start a meeting
3. Enter the generated Meeting Code or the Nickname that was sent.
NOTE: The meeting code/Nickname is generated from the Google Calendar email or sent by the facilitator of the meet.
Click Join Meeting.
Google Meet Toolbar
Participants in the Google Meet will see the screen or webcam of the person facilitating the Meet. All participants of the Google Meet can see and hear other participants if the camera and microphone tool are on.
The Google Meet Toolbar hides on the bottom of the screen automatically. To access the Google Meet toolbar hover over the bottom of the screen and the toolbar should appear. In the toolbar you can-
Access Meeting Details- access the Google Meet code and copy to send to outside participants. Also access attachments that were sent when the meet was created in calendar.
Mute and Unmute Your Microphone- Click on the microphone to toggle it on and off. This is the microphone to talk, even if the microphone is muted you will still hear audio.
Leave Call- Click on the phone to leave the Google Meet. You can click on rejoin or return to homescreen.
Turn the Camera off and on- Click on the camera to toggle the screen camera off and on. When the Camera is on participants can see you live in the camera. When the camera is toggled off the live view is replaced with your Google icon.
Turn on Captions- When captions are turned on, words are written across the screen during conversations.
Present the screen- Click on thepresent now button to share the screen (See more on sceensharing).
More Menu- To access the More Tools button click on the three dots in the bottom right corner. This will access recording, live stream, layout, and setting.
Muting, Removing and Admitting Others
If you are the organizer of a Meet, you will have the ability to mute participant microphones to prevent feedback or unnecessary background noises, as well as remove participants from the meet. The meeting organizer is the person who scheduled the meeting on Google Calendar, or the person who created the Google Meet. (Only the organizer can mute and remove at this time).
1. Click on the people icon in the top right corner of the meet. All members will be visible in a drop-down.
2. Click the icon of the person you want to mute or remove.
3. Click on the microphone under the avatar to mute the person or click on the - icon to remove the person from the Meet.
The organizer of the Meet is the only person who can admit others to the Meet if they are outside the district domain. To admit-
1. When the person outside the domain joins the meet, the organizer will have a window pop up that says “Someone wants to join this meeting”
2. The organizer can either choose to Deny entry or Admit Entry.
Presenting the Screen
Any member of the Meet can share the entire screen or a specific window during the Google Meet.
1. On the bottom toolbar of the meet select Present Now.
2. Present either A window- one window and all the tabs in a window, or the entire screen- switching to different screens and windows in the presentation.
3. In the Pop-up screen select which screen to share and select share.
4. Stop Presenting- Click on the bottom tool bar that says You are presenting and select stop presenting.
5. Select Share.
Anyone in the Google Meet can share their screen even if someone else is presenting.
1. In the bottom-right corner of the toolbar, it will say the name of the person presenting.
2. Click on the name of the person presenting, and choose to share a window or the entire screen.
3. A confirmation window will pop up and ask to take the screen over from the current presenter. Confirm by clicking Share Now.
4. Choose to share the window or the entire screen.
Join a Google meet just to present
When you join to present, the window or screen will be shared, but no sound is sent or received.
2. Click Join or start a Meeting and enter the meeting code or nickname.
3. Instead of clicking Join now, click Present.
Recording a Google Meet
Google Meet has the ability to record a Google Meet.
1. Click on the More menu (three dots in the right corner again).
2. Select Record Meeting
3. Accept the Ask for Consent information. MAKE SURE YOU HAVE STUDENT PERMISSION TO RECORD!
4. The video will start recording. A red record icon will be in the top left corner.
To Stop Recording
1. Click on the More menu (three dots in the right corner again).
2. Select Stop Recording
3. A Stop recording confirmation will pop-up on screen. Select Stop Recording.
4. The video of the Google Meet will save to your Google Drive.
Live Streaming a Google Meet
1. Open the Google Calendar and create a new event with date and time.
2. Go down to Add Conferencing.
3. A Google Meet code will be generated. (250 guests inside the organization can fully participate in the Google Meet)
4. Select the drop-down menu icon and click on Add live stream.
5. A new live stream event and code will be generated.
6. Share the code with whoever wants to watch the live stream. Up to 100,000 people can view the live stream. Only guests within the organization (@aps.edu) can view a live stream from your organization. Full participants within the organization can stop and start the stream during the meeting, and record the event.
7. Click Save.
During the meeting, select the more menu from the bottom toolbar and select the option to start streaming. Streaming does not automatically start.
Google Meet Chat
While presenting a Google Meet, participants can communicate with each other using the Chat function.
1. In the top right corner of the screen select the chat icon.
2. Type in the message and select the send button.
3. Other members will see a notification that a chat has been sent.
4. Participants can continue to send out chats without disrupting the Google Meet.
Changing Layouts
Google Meet has a variety of screen layouts that can be changed during the Google Meet to monopolize the presentation screen.
1. Click on the screen. The bottom toolbar will appear. Click on the More menu (three dots in the right corner.)
2. Select Change Layout.
3. Select either Sidebar, Spotlight or Tiled.
The format of the Google Meet screen and videos of the participants will change.
Settings
From the More menu, you can change to a full screen, turn on captions or search help for more assistance. From the Settings option, you can adjust the video quality. You may want to decrease the video quality of a Google Meet if there are any audio delays, poor network, limited data or video delays.
1. From the More menu, click on the Settings Gear.
2. Select the Quality tab.
3. Choose a setting to configure.
4. Send Resolution- The image from your device that participants see.
5. Receive Resolution- The image the you see from participants.
6. Toggle between High Definition (720p) and standard definition (360p).