Start planning your field trip at least 5 weeks in advance if you need a sack lunch or at least 4 weeks in advance if a lunch is not needed to ensure transportation and nutrition services are available. Here is the process to arrange a trip:
Submit the Field Trip & Sack Lunch Request Form via the staff intranet:
- 5+ weeks in advance with sack lunch.
- 4+ weeks in advance without sack lunch.
Send Renee your student rosters and details for the trip to generate permission forms via Infinite Campus on this document (make a copy first)
Help communicate with students and parents on the date windows to sign permission forms on Infinite Campus. Renee will provide you with date windows.
Monitor spreadsheet (shared by Renee) for students still needing permission forms and remind students to have parents sign them.
- Any student who does not have a permission form signed on IC will need a signed paper form.
- Students will not be allowed to attend a field trip without a signed permission form.
Collaborate with the nurse about any medical needs of students on trip at least one week before travel date.
Day of travel - If you requested sack lunches pick up coolers and lists from nutrition (lunchroom).
Take attendance on the bus and communicate with Cindy any absences.
When you arrive back at school return the coolers and lunch sheet to nutrition (lunchroom)
Parent Volunteer Chaperones must be pre-approved and signed up on the volunteer portal. See more on this below.
Please see Renee with any questions or help planning.
All volunteers must be registered through our volunteer website Better Impact and then sign up for a volunteer opportunity or activity.
This ensures all volunteers are background checked and have read the handbook as well as a way to track our engagement with the community. It also ensures the office and admin team know who to expect in the building on a given day to maintain a safe and secure building for our students and staff.
All volunteers will need to check into the main office upon arrival for a visitor badge.
Please share your volunteer needs and any questions with Renee and a post will be created for parents to sign up or to be assigned to.
If you're planning to bring in a parent or community member to present to our students, please complete this form, and building admin. will coordinate with you to take next steps.
The district now requires a service agreement contract with all vendors who will operate on district property. This includes vendors who are operating at no cost to the district, including vendors such as DJs, Kona Ice, Hy-Vee or food trucks. Service agreement contracts must also be board approved before the event date.
Please contact Renee at least 5 weeks in advance to arrange contract details if you have a vendor wanting to come on site.