Video support

• Copy all program files in folder NDV-SW2.1._software from USB or CD to your computer

• Run the .exe file on the disk and follow installation instructions
• WARNING: Copy all program files from the USB or CD to the shared folder and install program on any partition of your computer, but not to your local C drive.

If there is only one local disk drive, you must create a new partition!

• You will find an icon for Hotel Lock manage 8.12 on your computer desktop

• Run the program by right-clicking on the icon and selecting: "Run as an administrator"

• Default user name (login name): 123
• Default password: 123

• After successfully logging in, you can change the password and username

• Settings are pre-configured and can be changed

• Based on these settings, in the next step, we create rooms

• Based on how you set the rooms here, the icons will appear in the basic window
• You can add rooms individually ("Add") or add multiple rooms with the same properties at once ("Bulk add")
• If you add more identical rooms and select several different floors and set the number NO: 1 - 20 rooms, 20 identical rooms will be created in each of the selected floors.
• Inside the same building and the same floor, the room number can not be repeated (for example: two rooms can not have room code: 101)
• In case that the room lock is a common room (example: wellness, fitness, meeting room, corridor, ...), it is necessary to set the maximum card to a larger number (e.g. 100) or to edit the room access. See video 11)
• The room code can be up to a maximum of 10 characters

• See how to add countries from which guests come

• These countries can then be selected in the selection menu when entering a new guest (check-in)

• Note: When you want to delete data from guest card, it needs to be check out first.

• It is very important to create a backup copy of the project.

• We recommend that you create a backup copy of the project and store it in a safe place. In the event of technical difficulties this copy will allow for a quick system restoration.

• Locate the file - the folder where you have saved backup copy and import it into the system

• System card: Lock programming card, used to write system codes onto the locks.

• Setup card: for a specific lock/room; during card creation choose specifically which room is the Setup Card issued for. When the card is created it contains various information, such as the password, time, room number, etc.

Before pressing the Make button, you have to put the blank RFID card on NDV-E1 encoder. The encoder must be paired with a blank card in order to transfer the data onto the card.

• When you make setup card, you have to select access lock and access area (building access / floor access / hotel access)

• The lock will allow access to the common space for all cards in the selected area

Before pressing the Make button, you have to put the blank RFID card on NDV-E1 encoder. The encoder must be paired with a blank card in order to transfer the data onto the card.

• Lock programming procedure

1. Hold the System card up to the lock. The lock beeps and a blue light appears.

2. Hold the System card up to the lock again. The lock beeps and the light begins to flash red/blue.

3. Now, hold up the Setup card that matches the number of this specific room (e.g. room number 101). The lock beeps and the blue light flashes for a short time. At the end the lock beeps two times.

The lock is ready for use.

• When programming the Setup card, current date and time are entered into the card. To retain the correct date and time, this card must immediately be used to program a lock.

• Card reader NDV-WRFIDk and card holder NDV-ESS2 are programmed in the same way as lock.

• Adding a guest to the selected room can be done in 4 ways:

- right click on the selected room and selecting the Independent chenckIn

- by clicking on the icon in the upper line FIT In

- by clicking Front-management in the upper line and selecting Independent checkIN

- with the command F2 on the keyboard

Before pressing the Make button, you have to put the blank RFID card on NDV-E1 encoder. The encoder must be paired with a blank card in order to transfer the data onto the card.

• When checking out the guest and deleting card data, as shown in the video, you need to have a guest card on the NDV-E1 card encoder!

• After Check out, the data about guest and access is completely deleted from the card.

• When changing room or departure date, as shown in the video, you need to have a guest card on the NDV-E1 card encoder!

• Before pressing the Make button, you have to put the blank RFID card on NDV-E1 encoder. The encoder must be paired with a blank card in order to transfer the data onto the card.

• Some titles are already pre-configured but can be changed and added.

• Staff who will have cards with access to the different rooms / floors should be added to the system

• Staff emplID: employee number must contain the prefix P and any number

Cards for the Stuff members:

• Floor card - Open all (or selected) room locks on a specific floor
• Supervisor card - Open all locks on a specific floors
• Master Card - Opens all locks that are not locked manually
• Emergency card - Opens all locks even if manually locked from inside. This card is intended for use in emergencies. It is advisable to store the card in an accessible place for the staff in charge of emergencies
• Temporary card - opens the lock only once