First Steps

> Tools Pane

> Accessibility

> Full Check

> Start Checking in the window that pops up (leave default settings)

The results will appear in the Navigation Pane.

To review the results, expand the chevron next to each section. A green check mark indicates the section has passed, a red X indicates a section has failed, and a blue question mark indicates the section needs to be checked manually.

To determine if the Primary Language has passed select the chevron next to the section titled Document in the Accessibility Checker Navigation Pane.

If the Primary Language failed:

R> Primary Language

> Fix

The Set Reading Language

dialogue box will pop up

Choose English from the

dropdown menu

> OK

To determine if a title has passed select the chevron next to the section titled Document in the Accessibility Checker Navigation Pane.

If the Title failed:

R> Title

> Fix.

A Description dialogue box will appear

Uncheck Leave As Is check box

Enter a short descriptive title into the Description dialog box

> OK

Titles can also be set manually:

> File

> Properties

> Description

Enter the title in the title box

> Initial View

> Document Title from the dropdown menu

> OK

If the title has been entered correctly it should be visible above the main tool bar ribbon.

All images, figures, links, and other objects that have meaningful content must include alternate text.

To add alternate text:

> Tools Pane

> Accessibility

> Set Alternative Text

> OK

The Set Alternative Text dialogue box will open with an area to add text. The corresponding image will be highlighted in blue within the document. Enter a concise description of each image. Navigate between images using the arrows at the top of the dialogue box. Progress is recorded in the dialogue box in between the navigation arrows showing the image X out of Y number. Once alternative text has been added to each image > Save and Close.

Guidelines for the use of alternative text for all images, figures, links, and other objects:

Meaningful information about the object must be included in the written in the alternative text fields with the following exception: if the object has a caption that fully describes the information the being conveyed, the actual object can be tagged as an artifact (for instructions on how to tag as an artifact see the General Tags #2 Document has Decorative Content in this Guide). If a caption is present but it does not fully describe the information in the object, alternative text is required.

There is no color contrast checker in Acrobat ProDC. This will require the use of an additional tool. The Educational Technology Team recommends the Color Contrast Analyzer from the Paciello Group version 2.5.0.