Board Position Descriptions

President:

He or she shall be the chief executive officer of the Corporation and shall, subject to the

control of the Board, have general supervision, direction and control of the affairs and

officers of the Corporation.

● The President is under the understanding that they are the main individual representing

WJW at MBYFL meetings and will be voting at MBYFL meetings on behalf of WJW.

● The President is an authorized signer on the League’s checking account.

● The President shall appoint special committees not otherwise provided for.

● The President shall cast the deciding vote in case of a tie.

● The President shall represent the organization at all monthly MBYFL meetings.

● The President shall report to the board of directors and general membership any topics

covered or discussed at said meetings or send someone in their place if the President is

unavailable and if allowed by MBYFL.

● Be actively involved at all games, home or away, from the beginning to end of game times

and at all practices; must participate in any and all fundraising events; must participate in

sign up/registration events/and any other days as assigned.

● Must be open to assisting other BOD’s where needed.

● Must submit facility requests for fields.

● In the event of leaving the position for any reason, must transition the newly elected official

into the position for a smooth transition into the duties, rules, regulations, policies, etc. of

the league. The transition period will usually be in December, after new elections. If

elections occur in a different month, transition period will occur for one (1) month following

the election.

● Abide by and enforce all rules, policies, and procedures, in an unbiased manner, set forth

by MBYFL and the WJW organization.

Vice President:

● The Vice President shall assume the duties of the president in his/her absence.

● The Vice President shall have all the powers of and be subject to all the restrictions upon

the President.

● The Vice President shall perform such other duties that are assigned to him/her by the

President.

● 1 st and 2 nd Vice Presidents shall have their work split evenly, as agreed upon by the Vice

President’s.

● The Vice President is an authorized signer on the League’s checking account.

● Be actively involved at all games, home or away, from the beginning to end of game times

and at all practices; must participate in any and all fundraising events; must be at all

volunteer work done by the league; including Firework Booth; must participate in sign

up/registration events/days as assigned.

● Must be open to assist other BOD’s where needed.

● In the event of leaving the position for any reason, must transition the newly elected official

into the position for a smooth transition into the duties, rules, regulations, policies, etc. of

the league. The transition period will usually be in December, after new elections. If

Watsonville Jr Wildcatz league Bylaws Rev. 11/25/2024/jg Page 3 of 2

elections occur in a different month, transition period will occur for one (1) month following

the election.

● Abide by and enforce all rules, policies, and procedures, in an unbiased manner, set forth

by MBYFL and the WJW organization

● VP1 will oversee the concessions, fundraising events, and the cheer program to ensure

everything runs smoothly throughout the season.

● VP2 will oversee the Football program, announcing booth, field markings (points &

standings) to ensure everything runs smoothly throughout the season.

● The two VP’S will step in accordingly during the season and competition.

Secretary:

● The secretary shall keep the minutes of all league meetings.

● The secretary shall keep attendance records of meetings.

● The secretary shall make copies of the minutes for every board member.

● The secretary shall pass off minutes to the next appointed secretary.

● The secretary shall keep appropriate current records showing the names and mailing

addresses of any persons designated as BOD’s, coaches and/or league appointed

volunteers.

● The secretary shall maintain a current update of the bylaws for the organization.

● Shall prepare books for certification.

● Keep accurate rosters.

● Keep track of votes regarding decisions made by BOD.

● Be actively involved at all games, home or away, from the beginning to end of game times

and at all practices; must participate in any and all fundraising events; must be at all

volunteer work done by the league; including Firework Booth; must participate in sign

up/registration events/days as assigned.

● Must be open to assist other BOD’s where needed.

● In the event of leaving the position for any reason, must transition the newly elected official

into the position for a smooth transition into the duties, rules, regulations, policies, etc. of

the league. The transition period will usually be in December, after new elections. If

elections occur in a different month, transition period will occur for one (1) month following

the election.

Treasurer:

● Shall be custodian of the funds, receive all monies, and make disbursements as approved

by the executive board.

● Shall have readily available the books and/or accounting records for any BOD or member

of the public to inspect and/or review within 7 business days.

● Shall provide a detailed financial report at all Board meetings.

● Shall keep and maintain all accounts of liabilities, receipts, disbursements, gains, losses

and/or other matters included in financial statements.

● Keep tax ID updated.

● Treasurer shall be the holder of the league checkbook, petty cash and bank card.

● Shall preside at all meetings in the absence of the President and Vice President.

● Shall prepare and submit all required tax reports and have all records verified through a

certified accountant.

● During home games, shall intermittently do cash pickups with another BOD from the gate,

the concession and any other stand where sales are being made and both parties must

verify the amount of pick up by signing a tracking form for money pick up.

⮚ All proceeds from any functions of the WJW will be verified by two (2) individuals

and signed to verify amounts being transferred to the treasurer of said organization

at the end of every event.

● Shall monitor and attend to, within a week of purchase, all pre-approved reimbursements

receipts, invoices, etc. Must first verify that receipt, invoice, etc. has been cleared of

payment before issuing reimbursement.

● Be actively involved at all games, home or away, from the beginning to end of game times

and at all practices; must participate in any and all fundraising events; must be at all

Watsonville Jr Wildcatz league Bylaws Rev. 11/25/2024/jg Page 4 of 2

volunteer work done by the league; including Firework Booth; must participate in sign

up/registration events/days as assigned.

● Must be open to assist other BOD’s where needed.

● In the event of leaving the position for any reason, must transition the newly elected official

into the position for a smooth transition into the duties, rules, regulations, policies, etc. of

the league. Transition period will usually be in December, after new elections. If elections

occur in a different month, transition period will occur for one (1) month following the

election.

● Abide by and enforce all rules, policies and procedures, in an unbiased manner, set forth

by MBYFL and the WJW organization.

League Advisor:

● Represent the organization in all conflicts between parents, coaches or board members.

● Attend all meetings regarding issues with parents and coaches or coaching staff with board

members.

● Help with resolving issues with parents, coaches or the organization that arise.

● Be actively involved at all games, home or away, from the beginning to end of game times

and at all practices; must participate in any and all fundraising events; must be at all

volunteer work done by the league; including Firework Booth; must participate in sign

up/registration events/days as assigned.

● Must be open to assist other BOD’s where needed.

● In the event of leaving the position for any reason, must transition the newly elected official

into the position for a smooth transition into the duties, rules, regulations, policies, etc. of

the league. Transition period will usually be in December, after new elections. If elections

occur in a different month, transition period will occur for one (1) month following the

election.

● Abide by and enforce all rules, policies and procedures, in an unbiased manner, set forth

by MBYFL and the WJW organization.

Football Advisor:

● The Football Advisor shall be in charge of football squad coaches and setting up fittings for

all football players.

● Work with the Treasurer to keep accounts for each football player on monies they owe.

● Work with the Treasurer and Fundraising Officer to account for fundraising for each football

player.

● Serves as the liaison between the parents and the football coaching staff.

● Organizes and/or ensures that coaches are aware of and attend all football coach

meetings, clinics and/or training.

● Responsible for protecting the interests of the children, especially as they relate to any

dispute or problem.

● Shall report any problems/concerns to the BOD.

● Will work with parents and BOD’s to help work the duties of the chain gang, time keeper,

scoreboard and announcer’s booth.

● Fill in the responsibility of Equipment Manager in their absence.

● Be actively involved at all games, home or away, from the beginning to end of game times

and at all practices; must participate in any and all fundraising events; must be at all

volunteer work done by the league; including Firework Booth; must participate in sign

up/registration events/days as assigned.

● Must be open to assist other BOD’s where needed.

● In the event of leaving the position for any reason, must transition the newly elected official

into the position for a smooth transition into the duties, rules, regulations, policies, etc. of

the league. The transition period will usually be in December, after new elections. If

elections occur in a different month, transition period will occur for one (1) month following

the election.

● Abide by and enforce all rules, policies and procedures, in an unbiased manner, set forth

by MBYFL and the WJW organization.

Cheer Advisor:

Watsonville Jr Wildcatz league Bylaws Rev. 11/25/2024/jg Page 5 of 2

● The Cheer Advisor shall be in charge of cheerleading squad coaches and setting up fittings

for all cheerleaders.

● Work with the Treasurer to keep accounts for each cheerleader on monies they owe.

● Work with the Treasurer and Fundraising Officer to account for fundraising for each

cheerleader.

● Serves as the liaison between the parents and the cheer coaching staff.

● Organizes and/or ensures that coaches are aware of and attend all cheer coach meetings,

clinics and/or training.

● Organizes and registers competitions. Will organize proper practice facilities for cheer

comp. Prepare Cheer competition budget to cover expenses (practice facilities, travel,

hotels, etc)

● Attend all competitions. If unavailable, another Board Member must be present in their

absence (must make other board members aware if she/he cannot participate 2 weeks in

advance).

● Responsible for protecting the interests of the children, especially as they relate to any

dispute or problem.

● Shall report any problems/concerns to the BOD.

● Work with the Equipment Manager to ensure inventory of all cheer equipment.

● Be actively involved at all games, home or away, from the beginning to end of game times

and at all practices; must participate in any and all fundraising events; must be at all

volunteer work done by the league; including Firework Booth; must participate in sign

up/registration events/days as assigned.

● Must be open to assisting other BOD’s where needed.

● In the event of leaving the position for any reason, must transition the newly elected official

into the position for a smooth transition into the duties, rules, regulations, policies, etc. of

the league. The transition period will usually be in December, after new elections. If

elections occur in a different month, transition period will occur for one (1) month following

the election.

● Abide by and enforce all rules, policies and procedures, in an unbiased manner, set forth

by MBYFL and the WJW organization.

Communications Officer:

● Shall conduct general correspondence for the BOD and the club committees.

● In charge of updating and maintaining WJW website, Facebook page, and any other social

media.

● Produce mass communications in the form of emails, texts, letters, etc., to parents,

coaches, board members, community partners, etc.

● Serve as liaison for parents.

● In charge of Public Relations for organization.

● Communicate with all team parents.

● Keep track of votes regarding decisions made by BOD.

● Be actively involved at all games, home or away, from the beginning to end of game times

and at all practices; must participate in any and all fundraising events; must be at all

volunteer work done by the league; including Firework Booth; must participate in sign

up/registration events/days as assigned.

● Must be open to assisting other BOD’s where needed.

● In the event of leaving the position for any reason, must transition the newly elected official

into the position for a smooth transition into the duties, rules, regulations, policies, etc. of

the league. Transition period will usually be in December, after new elections. If elections

occur in a different month, transition period will occur for one (1) month following the

election.

● Abide by and enforce all rules, policies and procedures, in an unbiased manner, set forth

by MBYFL and the WJW organization.

● in any and all fundraising events; must be at all volunteer work done by the league;

including Firework Booth; must participate in sign up/registration events/days as assigned.

● Must be open to assisting other BOD’s where needed.

Watsonville Jr Wildcatz league Bylaws Rev. 11/25/2024/jg Page 6 of 2

Equipment Manager:

● The football equipment manager is responsible for assigning gear in and out to each player

and must follow the equipment policy along with any other BOD.

● Must keep accurate records of all equipment.

● Keep inventory of all football and cheer equipment.

● Oversees facilities of the field.

● Getting gear to away games for football and cheer.

● Fill the responsibility of the Football Advisor, in their absence.

● Reports to the Police Department and/or proper agency any unreturned and/or missing

equipment.

● Must maintain good relationship with equipment distributors (e.g. Riddell) and must

prepare and plan for equipment recertification in a timely manner.

● Shall be responsible for the purchasing of new football and cheer equipment only upon

submitting an estimated cost statement to the BOD. Communicate with football and cheer

advisors regarding needed equipment and/or recently ordered equipment. The BOD shall

reserve the right to approve or question any purchases deemed necessary.

● Coordinate cleaning of equipment at the end of season within 2 weeks of end of season.

● In charge of collecting all gear within 2 weeks of the end of season and making sure that all

equipment is signed back in by the responsible party.

● In charge of following up with all parents to collect all equipment.

● Be actively involved at all games, home or away, from the beginning to end of game times

and at all practices; must participate in any and all fundraising events; must be at all

volunteer work done by the league; including Firework Booth; must participate in sign

up/registration events/days as assigned.

● Must be open to assisting other BOD’s where needed.

● In the event of leaving the position for any reason, must transition the newly elected official

into the position for a smooth transition into the duties, rules, regulations, policies, etc. of

the league. Transition period will usually be in December, after new elections. If elections

occur in a different month, transition period will occur for one (1) month following the

election.

● Abide by and enforce all rules, policies and procedures, in an unbiased manner, set forth

by MBYFL and the WJW organization.

Fundraising/Apparel Coordinator 1&2 :

● Research and present ideas for fundraising to BOD.

● Set prices for all aspects of sales/fundraising and present to BOD. BOD must approve

before presenting prices to the public.

● Organize any/all fundraisers. Work with Cheer & Football Advisors.

● Take the lead in organizing special events, including Homecoming and End of the Season

Banquet.

● The BOD shall reserve the right to approve or question any purchases deemed necessary.

▪ Be actively involved at all games, home or away, from the beginning to end of game times

and at all practices; must participate in any and all fundraising events; must be at all

volunteer work done by the league; including Firework Booth; must participate in sign

up/registration events/days as assigned.

● Must be open to assisting other BOD’s where needed.

● In the event of leaving the position for any reason, must transition the newly elected official

into the position for a smooth transition into the duties, rules, regulations, policies, etc. of

the league. The transition period will usually be in December, after new elections. If

elections occur in a different month, transition period will occur for one (1) month following

the election.

● Abide by and enforce all rules, policies, and procedures, in an unbiased manner, set forth

by MBYFL and the WJW organization.

Concessions/Volunteer Coordinator 1&2

▪ To ensure that the work duties of the concession’s booths (gate, ticket or any special

event) are covered at all home games.

Watsonville Jr Wildcatz league Bylaws Rev. 11/25/2024/jg Page 7 of 2

● Supply the Treasurer with an inventory of any product or supplies needed.

● Inventory of concessions and accessories before and after the game. Must have inventory

sheets and submit them to the treasurer by the end of the game.

● In charge of assigning and overseeing volunteer hours.

● Responsible for game day menu and pricing.

● Responsible for inventory needed to be purchased for every home game. In the event

needed might be responsible to do the Costco, Smart Final or any other store run for the

supplies needed for the home games.

▪ Must be open to assisting other BOD’s where needed.

▪ In the event of leaving the position for any reason, must transition the newly elected official

into the position for a smooth transition into the duties, rules, regulations, policies, etc. of

the league. The transition period will usually be in December, after new elections. If

elections occur in a different month, transition period will occur for one (1) month following

the election.

▪ Abide by and enforce all rules, policies, and procedures, in an unbiased manner, set forth

by MBYFL and the WJW organization.

Weight Master

● To ensure all kids fall within the MBFYL weight limit guidelines.

● Must report any violations to head coaches and team presidents immediately!

● If needed an X is on helmet for X-man, (kid being over the eligible weight limit etc.)

● Must be familiar with all MBYFL weight master rule guidelines.

▪ Must be open to assisting other BOD’s where needed.

● In the event of leaving the position for any reason, must transition the newly elected

official into the position for a smooth transition into the duties, rules, regulations, policies,

etc. of the league. The transition period will usually be in December, after new elections.

If elections occur in a different month, transition period will occur for one (1) month

following the election.

▪ Abide by and enforce all rules, policies, and procedures, in an unbiased manner, set forth

by MBYFL and the WJW organization.

NOTE:  For all of the positions listed above, these are general descriptions of main responsibilities that each individual position holds.  The descriptions are not limited to the items listed and can change.  Responsibilities may be added or subtracted and the responsible party must be able to uphold duties assigned.  For any questions, please contact board@watsonvillejrwildcatz.com.