Term Fees

Term Fees are based on a student’s academic profile. For example, a fee can be assessed on all students in a particular academic program (college) or academic plan (major). Term fees are also based on student actions, like submitting an application or renting a locker. Term fees are never based on a specific course registration. Examples of term fees include a Collegiate Fee on all College of Liberal Arts students or an Instrument Usage Fee on all Endodontics majors.

Create a new term fee

Refer to the TFMS User Guide "Term Fees: Create a New Fee" for instructions on how to create a new term fee. 

Modify a term fee before OBF approval

The status of a fee affects the updates that you are able to make. If you are a fee preparer, you can update any field if the status is “In development.” RRC managers can update any field if the status is “In development” or “Ready for RRC”. If a fee has routed beyond your role but has not yet been fully approved, you can contact the appropriate person to request the fee be routed back to you. 

For instructions on how to update an existing term fee before OBF approval, view the TFMS User Guide “Term Fees: Update a Fee.”

Request a term fee change after OBF approval

If you need to request an update to the chartstring, fee amount, or other field on the fee after it has been approved, use the change request form on the fee. Refer to the TFMS User Guide "Change Request Form" for instructions on how to create and use the change request form. 

The change request will need to route through the same workflow as a new fee (RRC Manager, Office of Budget and Finance, Final or Off-Cycle Approver, and SF-IT) for approval. 

Archive a Term Fee

If a fee was entered in error or was copied from a previous fiscal year and is no longer valid, it can be archived. Fees cannot be deleted, but archiving them prevents them from rolling over to the next fiscal year and archived fees are not shown in search results unless specifically indicated.

You can only update a fee if the status is one that matches your role. If the fee has been moved to one of the other roles, use the Comments field to communicate that you want the fee removed.

Assistance

If you have a question about or need assistance using the TFMS, please contact SFHelp@umn.edu. If you have fee policy or deadline related questions, contact Emily Larson in the Office of Budget and Finance.