Information for presenters

Oral presentations

There will be three parallel sessions of themed oral presentations. The parallel sessions will consist of three or four presentations. Each oral presentation slot will be 25 minutes long, which should include a 20-minute presentation followed by 5 minutes of questions and answers.

All sessions will be chaired in order to maintain the schedule of the conference. Presenters are therefore strongly encouraged to rehearse their presentation to ensure they have enough time to deliver all the content and allow good time for discussion within the allocated time slot.

The parallel sessions will take place in Lecture Theatres 1, 5 and 6 on the basement level in The Diamond (see The Diamond floor plan). The lecture rooms are equipped with Windows operated computers loaded with Microsoft Office. There will be no Mac equipment available at the conference. Presenters will not be allowed to use their own laptop as this may cause technical issues and delays, disrupting the progress of the sessions.

Presenters are asked to please bring their presentations on a USB memory stick or access them from cloud-based services (e.g. Google Drive). If presenters have videos embedded in their presentation, they are strongly encouraged to test whether they will play correctly on the computers in the Lecture Theatres ahead of their session.

Once the conference programme has been released we would like to ask presenters to access the programme and identify in which session and room they are scheduled to present. On the day of their presentation, could presenters please go to their allocated room at least 10 minutes before the start of the parallel session and introduce themselves to the person acting as session chair who will be able to help as needed.

Poster presentations

The size of the poster boards and thus, the maximum poster size is 100cm width x 180cm height. Poster presenters are therefore encouraged to design their posters to fit either A0 (841mm x 1189mm) portrait or A1 (594mm x 841mm) landscape.

Although a formula for the perfect poster does not exist, general guidance and resources for preparing conference posters can be found at a range of online sources. It is generally recommended that poster presenters design their poster using a good balance of text, tables, graphs and images. A good layout will attract the attention of other delegates and stimulate discussion. Text should be easy to read at a 1-meter distance. Including the corresponding author's email address on the poster will be helpful for other delegates wishing to contact the presenters about their work. Poster presenters might be aware that there has been quite a 'twitteration' around academic posters lately, with people suggesting new, more visually striking options (see this YouTube video from around 11 minutes in: https://youtu.be/1RwJbhkCA58 and this link for the poster template: https://osf.io/ef53g/), which the Organising Committee is happy to support should presenters like to try this out.

The poster sessions will take place in Work Rooms on the ground floor in The Diamond (see The Diamond floor plan). There will be two poster sessions: poster session 1 will be on Thursday, 11th July and poster session 2 on Friday, 12th July. Posters will be displayed for viewing the full day with three interactive poster sessions scheduled throughout the day.

Once the conference programme has been released we would like to ask poster presenters to access the programme and identify on which day and on which allocated poster board they are scheduled to present. On the day of their poster presentation, could presenters please set up their posters on their allocated poster board in the morning (at least 15mins before the start of the first interactive poster session on that day). A member of the Organising Committee or a Conference Helper will be available to help if any assistance should be required. Poster presenters should stay by their posters for the duration of all three interactive poster sessions to explain and discuss their research.